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SAP Simple Finance

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Since the official release of SAP Simple Finance during SAPPHIRE, there has been tremendous interest in the latest SAP Finance solution offering. Join this webinar to get a quick overview of SAP Simple Finance and SAP Accounting powered by SAP HANA including the simplifications and innovations this solution offers, the underlying technical components, the prerequisites and deployment options available.

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SAP Simple Finance

  1. 1. © 2014 ERP Corp. All rights reserved. What is SAP Simple Finance? Carsten Hilker SAP
  2. 2. Introduction 3 • Since the official release of SAP Simple Finance during SAPPHIRE, there has been tremendous interest in the latest, next generation SAP Finance solution • We’ll cover: • A quick overview • Simple Finance, SAP Accounting powered by SAP HANA, Central Journal scenario • Simplifications and innovations • Technical components and prerequisites • Deployment options • Make sure to join / attend: • Controlling 2014 September 21-24 San Diego • Financial Excellence Forum, October 7-8 Philadelphia • Customer Engagement Initiative: Simple Finance / Central Journal
  3. 3. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 4 Aligned Single Source of Truth Provide one-stop access to all financial and non-financial data Ensure harmonized data without manual reconciliation Enable flexible data drill- down to actionable information © 2014 SAP AG or an SAP affiliate company. All rights reserved. 4
  4. 4. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 5 One data instance as common basis for Transactions, Analysis, and Reporting • A single data copy in a shared data model • Aggregation of elementary records in real time • From serial processes to event driven collaboration • Various copies of data in different data models • Inherent data latency and alignment issues • Serial processes to ensure data quality Separation of Transactions, Analysis, and Accelerated Reporting SAP HANA (DRAM) Transact Analyze Accelerate Cache SAP HANA Enables a Single Source of Truth © 2014 SAP AG or an SAP affiliate company. All rights reserved. 5
  5. 5. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 6 Architecture of SAP Accounting powered by SAP HANA Logistics Document CO Document FI Document Totals & Indices Financial Accounting Totals & Indices Management Account. From … Stability Processing Analytics CO Document FI Document Flexibility Aggregation on the fly via HANA views Pre-Defined Aggregates Flexibility Stability Processing Analytics Logical document Logistics Document … To Customer Benefits • Harmonized internal and external reporting • Higher flexibility in reporting and analysis • Significantly reduced reconciliation effort • Significantly reduced memory consumption • Central journal for heterogeneous system landscapes © 2014 SAP AG or an SAP affiliate company. All rights reserved. 6
  6. 6. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 7 FI SAP HANA Live (Virtual Data Model – Logical Documents) CO CO-PA Master Master Data Web Dynpro Fiori Apps Business Objects BI Physical Documents Reporting Interfaces Embedded BW (queries) Reporting Architecture
  7. 7. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 8 Reporting with Fiori Applications Customer Benefits • Reporting of the Financial Statement, Balances, Line Items • Simple and easy to use experience • Work seamlessly across devices – desktop or tablet • Collaboration functionality
  8. 8. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 9 Discovery and analysis  Lumira  Explorer  Analysis for Office / for OLAP Discover. Predict. Create. Dashboards and apps Build engaging experiences Reporting  Crystal Reports  Web Intelligence Share information  Design Studio  Dashboards Reporting with SAP BusinessObjects Business Intelligence
  9. 9. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 10 Reporting and Analysis Flexibility User-defined reporting • Users can explore data on the fly by restricting financial statements to self- defined data sub-segments • SAP will continue to provide standard reports but with focus on frequently used reports Available information • All record dimensions can be used for segmentation • Unrestricted selection of multiple dimensions for segmentation • Customer-specific dimensions can be easily added and are available for segmentation * * planned
  10. 10. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 11 Harmonized Internal and External Reporting – Example WIP Customer Benefits • Insight into the “work in process” account in the balance sheet • Detail by production orders not finished at period-end • Drilldown to deeper levels like cost elements
  11. 11. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 12 Significantly Reduced Reconciliation Effort  Obsolete – Reconciliation of multiple ledgers ** – because redundancy has been eliminated  Obsolete – Reconciliation Ledger ** – due to real-time integration from CO to FI  Obsolete – Reconciliation of totals vs. line items – because totals are dropped  Obsolete – Reconciliation of OLTP and OLAP – due to real-time analytics on OLTP  Drastically simplified – FI versus CO – due to 1:1 link on line item level  Drastically simplified – FI versus CO-PA * – due to link to CO-PA characteristics table  Faster financial close and lower costs * for account-based CO-PA and primary cost elements ** already available with New G/L in SAP ERP
  12. 12. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 13 Significantly Reduced Memory Consumption  HANA data base compression  No more persistent indices and aggregates/totals  No replication to OLAP system for operational reporting  Lower TCO and higher through-put 18,5x Smaller data footprint observed based on real customer data
  13. 13. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 14 Agile Real time finance processes Run event-driven processes with real-time execution Provide instant insight to action based on real-time information Enable comprehensive process oversight and risk management © 2014 SAP AG or an SAP affiliate company. All rights reserved. 14
  14. 14. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 15 The Real Time Process Revolution Process status analytics Transactio n monitoring Control and risk analytics Real-time process oversight Personal analytics Elimination of batch execution Real-time reporting Intra-period simulations Continuous intra- period execution Acceleration of bottleneck steps Instant insight to action Real-time process execution Continuous Process
  15. 15. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 16 Financial Close: Transition to Continuous Processing Processes designed for real-time operations eliminate close bottlenecks Real-time analytics for process oversight Close processes involve >100 tasks per entity with complex dependencies and batch bottlenecks Benefit Drivers • Eliminate end of period batch bottlenecks • Continuous intercompany reconciliation • Continuous financial reporting visibility • CO-PA & line item detail reconciliation • Automation for routine tasks • Full management visibility of close tasks Challenges • Multiple batch run dependencies • Batch bottlenecks delay downstream activities • High error correction efforts • Complex issues delayed till post close • Time pressured resolutions • Delayed visibility to reporting Entity Close Corporate Close Period End Close Within the period Traditional Financial Close Reporting on- demand Financial Close on SAP HANA Within the period Period End Close
  16. 16. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 17 Financial Close: Intercompany Reconciliation on the Fly FBICR3 Reconcile Documents FBICS3 Select Documents FBICA3 Assign Documents Automatically New user experience Improved data drill down Reduced time to close books • Improved and accelerated automated matching • No more batch jobs, real time analysis supports continuous intra-period process execution • Improved user experience and enhanced data drill down reduce manual reconciliation effort • Better process oversight through new management dashboard
  17. 17. Next Gen User Experience Fully Renewed User Roles • General Ledger Accountant • Cost Center Manager • Collection Specialist • Credit Manager More roles planned to follow © 2014 SAP AG or an SAP affiliate company. All rights reserved. 18
  18. 18. Transactional Insights to Action Search and Explore SAP Smart Business Factsheet Task-based Access * Next Gen User Experience – Types of Fiori Applications
  19. 19. Transaction Fiori Applications – Examples 20 Collections Worklist Prioritize activities automatically based on collections strategies Track progress against daily collections goals Trigger reassignment of items to balance workload Process Receivables Dive deep into details of customer account View receivables aging information Capture and track customers’ promises to pay invoices
  20. 20. Smart Business Cockpits Available Cockpits for • Financial Close Manager • Receivables Manager Planned Cockpits for • Chief Financial Officer • Cash Manager • Payables Manager © 2014 SAP AG or an SAP affiliate company. All rights reserved. 21
  21. 21. SAP Smart Business for Financial Close • Cockpit to monitor the progress of the entity close via KPI’s, also on a mobile device • Analyze the completion rate of closing tasks by multiple dimensions like region, country, company, milestone, working day, etc. • Monitor the tasks delayed and tasks in error with easy collaboration to respective task owners • Analysis of historic closing cycles • Solution shall expanded to other SAP solutions for the financial close
  22. 22. New Solutions for Real Time Receivables Management SAP Receivables Manager supporting the Receivables Manager in Finance to monitor a continuous process SAP Customer Financial Fact Sheet enabling sales representatives to resolve open issues directly with the customer Real time
  23. 23. Introducing SAP Cash Management powered by SAP HANA • Analyzing global bank balances and cash positions based on data from SAP and non-SAP systems • Integrated liquidity forecasting including cash flow analysis using multi dimensional real- time analytics • Central Bank Account Management including overdraft limit analysis, bank risk analysis, signatory management and workflow support • Smart Business for Cash Managers, a cockpit to monitor critical KPI’s, also on a mobile device
  24. 24. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 25 Easy Migration to SAP Accounting powered by SAP HANA  Install Financials add-on for SAP ERP 6.0 EhP 7  Compatibility of new accounting solution with other SAP ERP modules*  Current SAP ERP processes and reporting run on new accounting solution with little or no changes  Migrate to new solution at any month end with low effort * SAP Accounting powered by SAP HANA does not provide all capabilities of current FI/CO © 2014 SAP AG or an SAP affiliate company. All rights reserved. 25
  25. 25. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 26 SAP Business Planning and Consolidation 10.1 • Unification of current BPC and BW capabilities in a single model for planning and consolidation • Unified models based on BW meta-data utilizing proven data harmonization services provided by BW • Seamless integration with SAP Accounting powered by SAP HANA (no data replication, business content) • End-user centric plan configuration and planning capabilities (incl. UI) provided by BPC NW 10.1 • Support for integrated business planning, dynamic modeling and simulation • HTML5 UI support for device-independent planning SAP HANA Platform SAP ERP / 3rd party ERP SAP NetWeaver /SAP Business Warehouse EPM Excel Add-in / Analysis for Office / HTML 5 Web UI SAP Business Planning and Consolidation 10.1, version for SAP NetWeaver BPC NW and BW-IP come together in Unified BW-based model SAP Planning and Consolidation BPCBW
  26. 26. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 27 Architecture for Integrated Business Planning SAP HANA Platform Single source of truth SAP ERP SAP BPC BW Additional customer benefits • Fully harmonized master data and data between accounting, planning, and financial risk management • Seamless integration of planning into SAP ERP user interface and workflows • End-to-end simulation capabilities Shared data and methods • Master data (e.g., cost centers) • Planning model • Actuals, plans, budgets, forecasts • Planning engine • Entry of transactional and master data • Variance analysis actuals vs. plan • Entry of planning models and plan data • Flexible reporting and analysis of actuals
  27. 27. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 28 Architecture for Integrated Business Planning – Detail HANA Views ERP Tables: Actual Data MultiProvider VirtualProvider HANA Views InfoObjects In-Memory Cube: Plan Data ERP Tables: Master Data SAP Accounting powered by SAP HANA SAP Planning and Consolidation 10.1 Same Architectural Design as Actuals • Single Planning application resulting in real time plan integration • Fully supports top down / bottom up at desired level of detail • Pure Line Item Data Storage • FI and CO Dimensions combined into a single record • 100% Account based planning concept - even for CO-PA plan data. • Shares Master data directly with SAP ERP • Can apply standard ERP derivation logic.
  28. 28. © 2014 SAP AG or an SAP affiliate company. All rights reserved. 29 Example: Integrated Financial Planning • Single planning solution for group P&L plan and individual cost center plans, fully embedded in ERP • Real time access to ERP master data and actuals • Planning for years or entire account segments and disaggregation to periods and individual accounts Plan data from departmental plans roll up into group plan in real time, no batch updates required
  29. 29. © 2014 SAP SE or an SAP affiliate company. All rights reserved. 30Public ERP Central Journal Whiteboard A traditional BW option also does not allow for central transaction execution, shared use of data between transaction processing, planning, consolidation and reporting, or process optimizations BWERP source system(s) central BW system process optimizations reporting business transactions  latency, aggregation shared data, planning / consolidation features
  30. 30. © 2014 SAP SE or an SAP affiliate company. All rights reserved. 31Public Central Journal Whiteboard A consolidation ledger also does not allow for central transaction execution, shared use of data between transaction processing, planning, consolidation and reporting, or process optimizations Consolidation Ledgers like Hyperion ERP source system(s) consolidation ledger process optimizations business transactions latency, aggregation reporting, consolidation  shared data, planning / consolidation features ERP ERP
  31. 31. © 2014 SAP SE or an SAP affiliate company. All rights reserved. 32Public ERP plan,consolidate,report* * requires respective SAP products and licenses Central Journal Whiteboard Central transaction execution, shared use of data between transaction processing, planning, consolidation and reporting, or process optimizations with central journal Suite on HANA SAP HANA (platform) ERP source system(s) central journal instancesource system(s) Financial Add-ons process optimizations business transactions  consolidated financial reporting  shared data, planning / consolidation features   Real-time Reconciled
  32. 32. © 2014 SAP SE or an SAP affiliate company. All rights reserved. 33Public Value Driver: Central process execution Accounting and Financial Close Financial Planning and Analysis Treasury and Financial Risk Management Collaborative Finance Operations Enterprise Risk and Compliance Management Collaborative Invoice to Pay Travel Management Receivables Management Enterprise Risk Management Controls & Compliance Management Access Governance Accounting Entity Close Corporate Close Develop and Translate Strategy Planning, Budgeting and Forecasting Profitability and Cost Analysis Payments and Bank Communications Cash and Liquidity Management Debt and Investment Management Monitoring and Reporting Reporting and Disclosure Financial Close Governance Commodity Risk Management Shared Services Framework Financial Risk Management International Trade Management dark blue = prime candidate (straight-forward, few customizing or MD requirements), light blue = customer option (more difficult, higher customizing and MD requirements, closer to logistics processes / operational nature, grey = not applicable or recommended Fraud Management Audit Management
  33. 33. © 2014 SAP SE or an SAP affiliate company. All rights reserved. 34Public Value Driver: Central execution (process categories)  Financial reporting  Management reporting  Tax reporting  Master Data Governance  Group cash management  Planning and Budgeting  Treasury Management  Risk Management  Fraud Management  Shared Services  Travel Management  Intercompany  Cash Management  Receivables Management  Billing & Invoicing  Collections Management  Dispute resolution  Payments processing  Accounts Payable  Bank Communication Reporting Analysis / Processing Optimization
  34. 34. Customer Engagement Initiative: Simple Finance / Central Journal 35 https://influence.sap.com/ct/s.bix?c=55C80A75-EBD7-481B-A4B6-6C2F8C214248 Contact carsten.hilker@sap.com to participate
  35. 35. Upcoming Events for SAP Controlling Professionals • Financial Excellence Forum • October 7 – 8, 2014 • Newtown Square, PA • http://fm.sap.com/1mo bile/SECHPE512_388 70_ban.htm 36 • Controlling 2014 • September 21-24, 2014 • San Diego, CA • http://controlling2014.e rpcorp.com/
  36. 36. Questions • Now: • Ask questions now for immediate answers • Later: • carsten.hilker@sap.com 37 Q&A
  37. 37. Disclaimer SAP®, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver®, Duet®, PartnerEdge, and other SAP® products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are the trademarks of their respective companies. ERP Corp is neither owned nor controlled by SAP.

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