Concept Searching Webinar Presentation

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Concept Searching Webinar Presentation

  1. 1. Leveraging Conceptual Metadata to Improve Search, Records Management, and Compliance in SharePoint <br />Martin Garland<br />President Concept Searching<br />
  2. 2. Concept Searching<br /><ul><li>Company founded in 2002
  3. 3. Management team and founders have over 70 years combined experience and expertise in this space
  4. 4. Product launched in 2003
  5. 5. Focus on management of structured and unstructured information
  6. 6. Technology
  7. 7. Open conceptual tagging framework, SOA compliant
  8. 8. Automatic conceptual metadata generation, content tagging, auto-classification, taxonomy management
  9. 9. Only statistical vendor that can extract conceptual metadata
  10. 10. Product Suite: conceptTaxonomyManager, conceptClassifier, conceptSQL, conceptClassifier for SharePoint, contentTypeUpdater for SharePoint
  11. 11. Client base: Fortune 500/1000 organizations as well as small companies with strict regulatory requirements
  12. 12. Managed Partner under Microsoft ISV Program, Microsoft Enterprise Search ISV , FAST Partner </li></li></ul><li>The Impact of Poor and Inconsistent Metadata<br /><ul><li>Inability to find information regardless of search engine
  13. 13. Keyword or proximity search does not deliver relevant results
  14. 14. No structure to enable users to navigate to the ‘right’ content
  15. 15. Non-compliance with Records Management Policies
  16. 16. Record declaration process is manual
  17. 17. Data stored in wrong location
  18. 18. Information not preserved in accordance with organizationally defined guidelines or regulatory regulations
  19. 19. Increasing risk of unplanned data exposure events
  20. 20. Personally Identifiable Information (PII), Protected Health Information (PHI), HIPAA
  21. 21. Organizational confidential and sensitive information
  22. 22. Migration, Freedom of Information Act (FOIA), eDiscovery, Enterprise 2.0</li></li></ul><li>What Is It Costing You?<br />Data Privacy Protection<br />Records Management<br />Search<br />Pre Migration<br /><ul><li>Average cost per exposed record is $197 and ranges from $90-$305 per record
  23. 23. 70% of breaches are due to a mistake or malicious intent by an organization’s own staff
  24. 24. 67% of data loss in Records Management is due to end user error
  25. 25. It costs and organization $180 per document to recreate it when it is not tagged correctly and cannot be found
  26. 26. “It’s not about better search”
  27. 27. Less than 50% of content is correctly indexed, meta tagged or efficiently searchable
  28. 28. 85% of relevant documents are never retrieved in search
  29. 29. 60% of stored documents are obsolete
  30. 30. 50% of documents are duplicates
  31. 31. Requires resources to identify what should/not be migrated</li></ul>Problem<br /><ul><li>Eliminate inconsistent end user tagging
  32. 32. Automatically declare documents of record based on vocabulary and retention codes
  33. 33. Automatically change the Content Type and route to the Records Management repository
  34. 34. Identify any type of organizationally defined privacy data
  35. 35. Combines pattern matching with associated vocabulary
  36. 36. Automatic Content Type updating enabling workflows and rights management
  37. 37. Eliminate manual tagging & replace with automatic identification of multi-word concepts
  38. 38. Provide guided navigation via the taxonomy structure (i.e. concepts)
  39. 39. Go beyond dynamic clustering with conceptual clustering based on the taxonomies
  40. 40. Eliminate duplicate documents
  41. 41. Identify privacy data exposures
  42. 42. Identify and declare records that were not previously identified
  43. 43. Identify high value content
  44. 44. Migrating required content to a structure</li></ul>Solution<br /><ul><li>Average cost runs from $225K to $35M
  45. 45. Savings of $4.00 - $7.04 per record by eliminating manual tagging
  46. 46. Ensures compliance and reduces potential litigation exposures
  47. 47. Taxonomy navigation is 36% - 48% faster
  48. 48. Savings 2.5 hours per user per day
  49. 49. Reduces migration costs
  50. 50. Ensures compliance and protection of content assets</li></ul>Benefit<br />
  51. 51. What Is The Problem?<br />Human Behavior<br />Inconsistent, Subjective, & Costly<br />?<br />Access Rights<br />Records Retention Code<br />Server Content with Appropriate Metadata, Retention Codes, and Rights Management Templates<br />Metadata Tagging<br />Records Management<br />Confidential Secure Data<br />Tagged for Search<br />Collaboration Portal<br />
  52. 52. Windows Rights Management<br />Metadata, Auto-classification, Taxonomies Drive Business Value<br />conceptClassifier for SharePoint<br />Semantic Metadata Tagging<br />Increase Information Retrieval Precision for Search<br />Records Retention Code Tagging<br />Concept Classifier for SharePoint<br />Automatic Content Type Updating<br />Records <br />Management<br />Confidential <br />Secure Data<br />Appropriate Storage & Preservation<br />Tagged for Search<br />Collaboration<br />Portal<br />www.conceptsearching.com<br />
  53. 53. USAF Human Performance ClearinghouseGOAL : Leverage Existing USAF, AFDW, and AFMS License Agreements to Enable IM, RM, & Privacy & Security Compliance<br />Requirements<br /><ul><li>DoDD 8320 (Data Sharing in a Net-Centric DoD)
  54. 54. DoDD 5015 (Records Management)
  55. 55. USAF Privacy Act Program & HIPAA
  56. 56. Freedom of Information Act (FOIA)</li></ul>Data Privacy<br />Migration<br />Migration<br />Records Management<br />eDiscovery & FOIA<br />Search<br />Distribution Statement A: Approved for public release; distribution is unlimited. <br />311 ABG/PA No. 09-488, 16 Oct 2009<br />Distribution Statement A: Approved for public release; distribution is unlimited. <br />311 ABG/PA No. 09-488, 16 Oct 2009<br />
  57. 57. Thanks for your time!<br />Email: marketing@conceptsearching.com<br />Visit us: http://www.conceptsearching.com<br />

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