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Process Mapping Guide        Creating Your Own Team MapsOrientation to mapping processes to the Virtual WINs              ...
Process Mapping Guide        Creating Your Own Team MapsOrientation to mapping processes to the Virtual WINs              ...
Risk Assessment – Process Mapping Identify Risks       Identify and Discuss Potential risks     Evaluate Risks         Eva...
Risk Assessment – Process MappingDiscuss Results                       Confirm priority of risks2nd Evaluation            ...
Begin by adding a new Workplace
Give it a name, description andcheck if it will be open to everyone in  the community or remain private.
Click on the new Workplace
Add a photo if you want
Click to add a new Process Session
Give it a name, description orinstructions, and click to submit.
Click Design
Hover over “Add New SessionActivity” and click “Add List Activity”
The Activity Setup page is the same for all Activities.  Begin by giving the Activity a name and add anynotes and instruct...
Select a color...
And set the attribution...here    selecting Anonymity
And review the default permissions...
And click to Submit.
Returning to the Design screen toselect “Add Weighted Criteria Activity”
Keep the default setting of “NO” for“Activity Open To Viewing” until the risks  are identified, select to Inherit from   “...
Scroll down to set to “Make selections        of others Anonymous”
…and click the light bulb to set the          three criteria.
Click “Edit Criteria Set #1”
Enter a scale with weights or keep it simple    such as “Low, Medium, and High”
Repeat for the other criteria, Probability  and Visibility, and then click Submit.
Now, click to Add List Activity to beprepared if the team needs to edit the              list of Risks
…and change the default so this activity  is invisible to participants. Set to inherit from the evaluation activity.
…scroll down to check “Inherit Sort Order” so the list of lists will be    inherited in priority order.
Next, create a second evaluationactivity as we often find that the first   evaluation leads to some great       discussion...
Next, click to “Add Categorized List              Activity”.
…to create an activity for participants toprovide detail for the top priority risks.
…and tweak the defaults as we willcreate a template so that participants  will anonymously add the details.
Switch from the “Design” view by  clicking the “Activity List” tab
…and click “Open” for “Detail Top               Risks”Notice that the participants view does  not show the invisible activ...
Either build the template within the    activity, or use the Clipboard
… and click “(Clip from External List)”
Copying from a Word document
…and pasting in the list, adding “^” before each Risk to create the Categoryheaders and clicking “PUT on Clipboard”.
…and pasting in the list, adding “^” before each Risk to create the Categoryheaders and clicking “PUT on Clipboard”.  Yes,...
…Preview to check the contents, and     click the “Activities” tab.
Hover over the light bulb and click       “Paste Clipboard”
…the Categories can then be editedduring the session by hovering over thelight bulb next to each Category header.
To complete mapping, click the        “Design” tab
…and click “Add a Task List”
…accepting most of the defaults as thefacilitator will use the clipboard to copy             the action items.
Next, click to “Add Categorized List              Activity”
…to create a Process Evaluation activity       to wrap-up the process.
Finishing by clicking “Add Publish a              Report”
…keeping this closed until ready to             publish.
…and scrolling down to confirm the settings,  the output format, and click to Submit.
…and the process is now mapped.Here is the participant view with the first activity   Open for people to begin identifying...
Map your own process, or clip to copy andtweak from a growing array of Virtual WINs               Team Maps
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
WINs Process Mapping - Risk Assessment Session
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WINs Process Mapping - Risk Assessment Session

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Orientation to mapping group processes to the Virtual WINs platform's facilitation tools.

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WINs Process Mapping - Risk Assessment Session

  1. 1. Process Mapping Guide Creating Your Own Team MapsOrientation to mapping processes to the Virtual WINs facilitation tools
  2. 2. Process Mapping Guide Creating Your Own Team MapsOrientation to mapping processes to the Virtual WINs facilitation tools1. Process Flow – Risk Assessment2. Activity Setup
  3. 3. Risk Assessment – Process Mapping Identify Risks Identify and Discuss Potential risks Evaluate Risks Evaluate Severity, Probability, and Visibility Discuss Results Reveal disconnects – edit risks as needed 2nd Evaluation If needed, evaluate update risks
  4. 4. Risk Assessment – Process MappingDiscuss Results Confirm priority of risks2nd Evaluation Add causes, effects, controls, actions, and Detail Top Risks contingencies Action Planning Identify who, when, and assignments. Process What worked well and what can be done Evaluation better next time.
  5. 5. Begin by adding a new Workplace
  6. 6. Give it a name, description andcheck if it will be open to everyone in the community or remain private.
  7. 7. Click on the new Workplace
  8. 8. Add a photo if you want
  9. 9. Click to add a new Process Session
  10. 10. Give it a name, description orinstructions, and click to submit.
  11. 11. Click Design
  12. 12. Hover over “Add New SessionActivity” and click “Add List Activity”
  13. 13. The Activity Setup page is the same for all Activities. Begin by giving the Activity a name and add anynotes and instructions. Click Submit to keep all of the defaults, or scroll down to tweak them.
  14. 14. Select a color...
  15. 15. And set the attribution...here selecting Anonymity
  16. 16. And review the default permissions...
  17. 17. And click to Submit.
  18. 18. Returning to the Design screen toselect “Add Weighted Criteria Activity”
  19. 19. Keep the default setting of “NO” for“Activity Open To Viewing” until the risks are identified, select to Inherit from “Identify Risks” and choose a color.
  20. 20. Scroll down to set to “Make selections of others Anonymous”
  21. 21. …and click the light bulb to set the three criteria.
  22. 22. Click “Edit Criteria Set #1”
  23. 23. Enter a scale with weights or keep it simple such as “Low, Medium, and High”
  24. 24. Repeat for the other criteria, Probability and Visibility, and then click Submit.
  25. 25. Now, click to Add List Activity to beprepared if the team needs to edit the list of Risks
  26. 26. …and change the default so this activity is invisible to participants. Set to inherit from the evaluation activity.
  27. 27. …scroll down to check “Inherit Sort Order” so the list of lists will be inherited in priority order.
  28. 28. Next, create a second evaluationactivity as we often find that the first evaluation leads to some great discussions and changes.
  29. 29. Next, click to “Add Categorized List Activity”.
  30. 30. …to create an activity for participants toprovide detail for the top priority risks.
  31. 31. …and tweak the defaults as we willcreate a template so that participants will anonymously add the details.
  32. 32. Switch from the “Design” view by clicking the “Activity List” tab
  33. 33. …and click “Open” for “Detail Top Risks”Notice that the participants view does not show the invisible activities.
  34. 34. Either build the template within the activity, or use the Clipboard
  35. 35. … and click “(Clip from External List)”
  36. 36. Copying from a Word document
  37. 37. …and pasting in the list, adding “^” before each Risk to create the Categoryheaders and clicking “PUT on Clipboard”.
  38. 38. …and pasting in the list, adding “^” before each Risk to create the Categoryheaders and clicking “PUT on Clipboard”. Yes, this could just as easily been an entire existing document from a prior Risk Assessment.
  39. 39. …Preview to check the contents, and click the “Activities” tab.
  40. 40. Hover over the light bulb and click “Paste Clipboard”
  41. 41. …the Categories can then be editedduring the session by hovering over thelight bulb next to each Category header.
  42. 42. To complete mapping, click the “Design” tab
  43. 43. …and click “Add a Task List”
  44. 44. …accepting most of the defaults as thefacilitator will use the clipboard to copy the action items.
  45. 45. Next, click to “Add Categorized List Activity”
  46. 46. …to create a Process Evaluation activity to wrap-up the process.
  47. 47. Finishing by clicking “Add Publish a Report”
  48. 48. …keeping this closed until ready to publish.
  49. 49. …and scrolling down to confirm the settings, the output format, and click to Submit.
  50. 50. …and the process is now mapped.Here is the participant view with the first activity Open for people to begin identifying risks.
  51. 51. Map your own process, or clip to copy andtweak from a growing array of Virtual WINs Team Maps

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