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Learn to Say No and End Your Multitasking (Agile Prague)

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You have too much work to do, and it’s all must-do, top priority. You know your multitasking is slowing down your work, making you crazy, and making it difficult to deliver your best work. You feel pulled in so many directions it’s difficult to make progress. You can show your work and learn how to say no in a way your managers can understand. You can create your personal project portfolio.

Learn to visualize your project portfolio and ask your manager for help in understanding what you should do first, second, and third. Maybe, even never. Learn how to create a parking lot so people know you’re not ignoring them; you’re not working on their desires now. Learn to have that conversation with your manager so you can say no and stop the multitasking.

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Learn to Say No and End Your Multitasking (Agile Prague)

  1. 1. Learn to Say No and
 End Your Multitasking! Johanna Rothman @johannarothman www.jrothman.com
  2. 2. © 2017 Johanna Rothman@johannarothman A Little History • My first story of multitasking • I wrote an article about how to say no with visualizations • https://www.jrothman.com/mpd/portfolio- management/2017/02/visualize-your-work-so-you- can-say-no/ • Turned into a 4-part series plus the article 2
  3. 3. © 2017 Johanna Rothman@johannarothman Raise your hand if you like multitasking among several projects. Keep your hand up if you are multitasking. 3
  4. 4. © 2017 Johanna Rothman@johannarothman What AreYou Supposed to Do First? 4
  5. 5. © 2017 Johanna Rothman@johannarothman What’s the Problem? • Too many simultaneous projects • Your team members are not available when you are • Too much interrupting work • Effects of multitasking on technical work is invisible 5
  6. 6. © 2017 Johanna Rothman@johannarothman Possible Cause • Resource Efficiency 6
  7. 7. © 2017 Johanna Rothman@johannarothman Possible Solution • Flow Efficiency 7
  8. 8. © 2017 Johanna Rothman@johannarothman Ask Some Questions • “Can We Add More People?” • “What Should I Stop Doing?” • “These Are the Risks I See …” 8
  9. 9. © 2017 Johanna Rothman@johannarothman VisualizeYour Work 9
  10. 10. © 2017 Johanna Rothman@johannarothman Possible Board Refinement 10
  11. 11. © 2017 Johanna Rothman@johannarothman My Board 11
  12. 12. © 2017 Johanna Rothman@johannarothman Value of Paper 12
  13. 13. © 2017 Johanna Rothman@johannarothman Park Work in a Parking Lot 13
  14. 14. © 2017 Johanna Rothman@johannarothman 14
  15. 15. © 2017 Johanna Rothman@johannarothman What Roads Look Like at 100% Utilization 15
  16. 16. © 2017 Johanna Rothman@johannarothman 100% Utilization is for Machines 16
  17. 17. © 2017 Johanna Rothman@johannarothman It doesn’t matter how many projects you start. What matters is how many projects you finish. And when. 17
  18. 18. © 2017 Johanna Rothman@johannarothman Let’s Stay in Touch • Pragmatic Manager: • www.jrothman.com/ pragmaticmanager • Please link with me on LinkedIn 18

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