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Developing ourselves: productivity for librarians


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From ILI 2011 programme:
Alcock wonders if it’s bad to be a twit and explores how you can use microblogging and social software to Get Things Done. This philosophy, articulated by David Allen in 2001, works on the principle that to progress toward our goals we must effectively manage incoming information. Alcock, a self-confessed productivity tool geek, shares her experiences with a variety of different tools and demonstrates how to integrate the best of these tools into the research librarian workflow.

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Developing ourselves: productivity for librarians

  1. 1. Internet Librarian International 2011 Developing ourselves: Are you a twit? Using microblogging and social software to Get Things Done Jo Alcock Evidence Base at Birmingham City University, UK @joeyanne
  2. 2. 23 Things <ul><li>Used these tools and techniques to organise 23 Things for Professional Development (CPD23) </li></ul><ul><li>Tips were shared as part of ‘things’ in CPD23 </li></ul>
  3. 3. Look familiar?
  4. 4. Online?
  5. 5. Productivity for librarians <ul><li>Information management a fundamental element of librarianship </li></ul><ul><li>Crucial in today’s information age </li></ul><ul><li>Productivity web tools often an integral part of 23 Things courses </li></ul><ul><li>Even a book on topic! </li></ul>
  6. 6. Getting Things Done (GTD) <ul><li>Record all ‘stuff’ so it’s out of your head </li></ul><ul><li>Prioritise actions (and do them!) </li></ul><ul><li>Create a trusted storage space for reference materials </li></ul><ul><li>Schedule future tasks </li></ul><ul><li>Review regularly </li></ul>
  7. 7.
  8. 8. Filtering tools/techniques
  9. 9. Filtering email <ul><li>Set up labels (or folders) </li></ul><ul><li>Keep inbox purely for incoming messages, not storage </li></ul><ul><li>Establish rules for different types of email (do all need to go into inbox?) </li></ul>
  10. 10. Filtering RSS <ul><li>Organise feeds into folders (topics or priority based) </li></ul><ul><li>Weed feeds on a regular basis </li></ul><ul><li>Don’t be scared of ‘mark all as read’ button! </li></ul>
  11. 11. Filtering tweets <ul><li>Lists to focus on certain topics/areas </li></ul><ul><ul><li>Work colleagues </li></ul></ul><ul><ul><li>Peers </li></ul></ul><ul><ul><li>Organisations </li></ul></ul><ul><li>Saved searches to follow topics of interest </li></ul><ul><ul><li>#chartership </li></ul></ul><ul><ul><li>#mlibs </li></ul></ul>
  12. 12. Useful web tools for GTD
  13. 13. Nirvana (web) <ul><li>Rapid entry </li></ul><ul><li>Send to inbox from email </li></ul><ul><li>GTD functionality </li></ul><ul><li>Drag and drop </li></ul><ul><li>Focus list </li></ul><ul><li>Projects </li></ul><ul><li>Tags </li></ul>
  14. 14. Evernote (web/desktop/mobile) <ul><li>Collect from email, web, and other tools </li></ul><ul><li>Store text, images & audio </li></ul><ul><li>Notebooks/tags </li></ul><ul><li>Sync across multiple devices </li></ul>
  15. 15. TripIt (web/mobile) <ul><li>Store travel details (private or public) </li></ul><ul><li>Generated automatically from emails (it can even collect itself!) </li></ul><ul><li>Export to calendar </li></ul><ul><li>Local weather/info </li></ul>
  16. 16. MeetingPad (iPad) <ul><li>Store meeting notes </li></ul><ul><li>Record audio </li></ul><ul><li>Include images </li></ul><ul><li>Sketch features </li></ul><ul><li>Attendees </li></ul><ul><li>Actions </li></ul><ul><li>Email minutes </li></ul>
  17. 17. PlainText (iPad/iPhone) <ul><li>Use offline to make plain text notes </li></ul><ul><li>Sync with Dropbox when online </li></ul><ul><li>Great for distraction free writing </li></ul>
  18. 18. Nozbe (web/desktop/mobile) <ul><li>Collect via email, Twitter (and SMS) </li></ul><ul><li>Record and schedule actions </li></ul><ul><li>GTD functionality </li></ul><ul><li>Projects, labels, contexts </li></ul><ul><li>Evernote notes </li></ul><ul><li>Dropbox docs </li></ul>
  19. 19. IFTTT ( web ) <ul><li>If THIS, then THAT </li></ul><ul><li>Set up automatic rules for info management e.g. if I mark e-mail with Archive tag, then send copy to Evernote </li></ul>
  20. 20. I hope these tools and tips help you to get things done! Jo Alcock @joeyanne [email_address]