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Papyrus Spring 2010

  1. 1. I N T E R N AT I O N A L A S S O C I AT I O N O F M U S E U M F A C I L I T Y A D M I N I S T R AT O R S PAPYRUS VOL. 11, NO. 1 SPRING 2010 The 20th Annual IAMFA Conference in San Francisco, CACoastsider HelpsFilipino ChildrenSmileTales from theBritish LibraryLong-TermPreservation atthe Library ofCongress
  2. 2. ContentsLetter from the Editor Members Reveal Five Practical Applications1 of Benchmarking 19Message from the President /Mot du président / Long-Term Preservation at the Library of CongressMensaje del Presidente 212 Experiences of a Facility Manager during the EvolutionRunnymede Sculpture Farm of Building Automation4 23Coastsider Helps Filipino Children Smile New Building for the National Library of Greece5 24Tales from the British Library Regional Updates and Member News7 25 CrosswordThe 2010 IAMFA Annual Conference /L’édition 2010 de la Conférence annuelle IAMFA / 31La Conferencia Anual de IAMFA del 2010 IAMFA Members—Organizations12 322010 IAMFA Conference Schedule Crossword Solution14 33Cover photo: This charming little girl is fascinated by Batodonoides vanhouteni, the smallest mammal known to man, while Indricotherium, the largest known land mammal, appears almost tame as he bows and waits to be recognized. The new California Academy of Sciences is just one of this year’s IAMFA Annual Conference venues. Photo: Joe MayIAMFA BOARD OF DIRECTORS REGIONAL CHAPTERSPresident Secretary and Papyrus Editor Atlanta, U.S.A. — Kevin Streiter, Ottawa-Gatineau, Canada —John de Lucy Joseph E. May High Museum of Art Ian MacLean, Canada Science and Technology Museum CorporationThe British Library Sustainability Engineer imaclean@technomuses.caLondon, United Kingdom Los Angeles, CA, USA Australia — Dean Marshall, National Gallery of Australia Philadelphia, USA — John Castle, Winterthur Museum & Garden jcastle@winterthur.orgV.P., Administration Chairman — Conference 2010 Bilbao, Spain — Rogelio Diez,Alan Dirican Guggenheim Museum San Francisco, USA — Joe Brennan, Joe Brennan San Francisco Museum of Modern ArtBaltimore Museum of Art San Francisco Museum of jbrennan@sfmoma.orgBaltimore, MD, USA Modern Art Chicago, USA — William Caddick, Art Institute of Chicago United Kingdom — Jack Plumb, San Francisco, CA National Library of Scotland j.plumb@nls.ukV.P., Regional Affairs Los Angeles, USA — Randy Murphy,John Castle Los Angeles County Museum of Art Washington/Baltimore, USA — Head of International Affairs Maurice Evans,Winterthur Museum, Guy Larocque Smithsonian InstitutionGarden and Library New England, USA — John H. Canadian Museum of evansma@si.eduWinterthur, DE, USA Lannon, Boston Athenaeum Civilization Gatineau, QC, Canada For more information on New York, USA — Mark Demairo,Treasurer Neue Galerie becomming a member of theLarry Bannister International Association ofMilwaukee Public Museum For additional contact information, New Zealand — Patricia Morgan, Museum Facility Administrators,Milwaukee, WI, USA please visit our website at Auckland Art Gallery please www.iamfa.orgIAMFA/ Papyrus Nancy Lev-Alexander Editing Statements of fact and opinionVol. 11, Number 1 Vincent Magorrian Artistic License (English) are made on the responsibility ofSpring 2010 Edgar Maxion Guy Laroque (French) authors alone and do not imply an Joe May opinion on the part of the editors, Printed in the U.S.A. by officers, or members of IAMFA. TheEditor Jack Plumb Knight Printing editors of IAMFA Papyrus reserve theJoe May Stacy Trevenon right to accept or to reject any Article Stacey Wittig or advertisement submitted forPapyrus Correspondents Terry Zukoski ISSN 1682-5241 publication.Joe BrennanJohn Castle Design and Layout While we have made every attempt toJohn de Lucy Phredd Grafix ensure that reproduction rights haveMaurice Evans been acquired for the illustrationsJennifer Fragomeni Translation used in this newsletter, please let us know if we have inadvertentlyKendra Gastright Marina Pascal (French) overlooked your copyright, andPaddy Hastings Jeanne Pascal (Spanish) we will rectify the matter in a future issue.
  3. 3. Letter from the EditorJoe MayEditor, PapyrusN ot long ago, on a cool wintry even- might be easiest to say that we have an our goals should change, are very impor- ing in Los Angeles, I found myself 11% annual rate of growth. In 2005, tant questions, and every member should paging through the IAMFA web- there were seven members from the have an opportunity to provide, just looking at all the material about U.K. Today, there are 33. The U.K. is the One of the plans for this fall’s con-the organization. Before long, I was look- fastest-growing nation in terms of IAMFA ference in San Francisco is to have aing at a few back issues of Papyrus, and I members. Since 2005, we have had a session aimed at shaping strategy for thethought to myself: I wonder what was in member in The Netherlands resign its future of IAMFA. Now is the time to beginPapyrus five years ago? So I pulled up the membership, but we have new members planning what we want the answers toSpring 2005 issue on the website, and in France and Russia, so the number these same questions to be five years fromstarted looking at what was in that issue. of nations represented in IAMFA has now. It will be here before we know it!I began by reading the Letter from the increased by one. How big should we become? HowPresident—Guy Larocque at the time— I was really impressed by Guy’s fore- have our priorities changed—or howin which Guy asked several questions thought in asking how economic and should they change? What can we do(reproduced below). The questions social conditions might affect members. differently to increase the benefits ofcaught my attention, and caused me to We have certainly seen the whole world being an IAMFA member? There are soset out to try and get answers to those affected by the worst global recession in many questions that we should pause toquestions five years later. three-quarters of a century. This topic consider. We did this five years ago in• Where will IAMFA be in five years’ time? has become a major theme for IAMFA Bilbao, and every five years seems a very conferences in the past two years, and appropriate interval to formally consider• How many more members will it have? has shifted nearly everyone’s attention changes in strategy. What do you think?• What new countries may have joined to cost containment. I hope to see you at the IAMFA Con- IAMFA? I think the answer to the last question ference in San Francisco this October to —What new problems, solutions or tech- participate in this important discussion.• What impact might world events have nologies will the facilities managers of Before I finish, I would like to mention on the direction that the Association cultural institutions be able to share with- also that we now have an IAMFA Group will be taking? in the membership—is best supplied by with 20 members on LinkedIn. If you• What are the economic and social con- you, the members, and can best be done are not familiar with LinkedIn, it would ditions that IAMFA members may have by participating in the annual IAMFA be worthwhile to have look. LinkedIn is to contend with in their countries? benchmarking exercise. If you have not the most popular professional networking• What new problems, solutions or tech- participated before, you should consider system on the web. It is free, and allows nologies will the facilities managers beginning this year. This is an important members to maintain contact with past of cultural institutions be able to annual exercise, and you will find it invalu- colleagues, along with providing numer- share within the membership? able in identifying opportunities for im- ous other benefits. Please consider joining provement at your institution, and can LinkedIn, and joining the IAMFA Group. My first thought was: what luck to have use the results to build support at your We will also be looking at ways to useopened the Spring 2005 issue of Papyrus, institution for the operational changes LinkedIn to foster improved communi-and to see these questions asked about that you know are needed. cation between IAMFA members.our current time in the IAMFA organiza- Looking at how our membership has Lastly, thank you to those who havetion—but asked five years ago. I knew I changed over the past five years, I think provided contacts that may have interesthad to try and find some answers for Guy, we can all feel good about an 11% rate in advertising in Papyrus. I hope youand I hope the answers are interesting of growth. One of our current opportu- have noticed their ads. The revenueto the membership as well. nities is to continue expanding the orga- from these ads will fund new oppor- Here is what I found: nization, and possibly increasing focus tunities for IAMFA. Thanks, as well, In 2005, IAMFA had 138 members in on getting the word out to cultural insti- to all those who contributed articles,six countries. Today, IAMFA has 226 mem- tutions in new countries that are not news items and updates.bers in seven countries. That is a 64% currently represented within our mem- I hope you enjoy this issue of Papyrus,increase in the number of members. bership. Whether or not our focus on and I look forward to seeing you at thisTaking compounding into account, it growth continues, and whether we decide fall’s conference in San Francisco. PAPYRUS SPRING 2010 1
  4. 4. Message from the President Message du président Mensaje del PresidenteJohn de LucyPresident / Président / Presidente,IAMFAT L L he 20th IAMFA Annual Confer- a vingtième conférence annuelle a vigésima conferencia anual de ence in San Francisco is being de l’IAMFA à San Francisco se IAMFA en San Francisco tendrá held October 17 to 20, and I hope déroulera du 17 au 20 Octobre, et lugar del 17 al 20 de octubre, ythat you will be attending so that we j’espère que vous y assisterez pour que espero que asistan para poder reunir-can meet, share this valuable learning nous puissions se rencontrer, partager nos, compartir esta oportunidad valiosaexperience, and raise a toast to the cette expérience précieuse d’apprentis- de aprender, y brindar por el futuro.future. 2009 has proven something of sage, et porter un toast à l’avenir. Durant Durante el pasado 2009 nos hemosan economic struggle, with many of us l’année 2009, nous avons été confrontés enfrentado con un sinfín de retos eco-facing endless challenges and struggling à une myriade de défis économiques nómicos para seguir adelante. A pesarto prosper. Despite these financial dif- et avons lutté pour tenter de prospérer. de estas dificultades, asistió una canti-ficulties, our membership came out in Malgré ces difficultés, un nombre éton- dad asombrosa de miembros a nuestrastunningly large numbers to the excel- nant de membres ont assisté à notre excelente conferencia en Washington,lent Washington conference, which excellente conférence à Washington lo cual ha rendido ganancias paraturned a good profit for the organi- qui a rendu des gains économiques la organización de IAMFA. ¡Por eso,sation. That is why we can continue pour l’organisation de l’IAMFA. Par podemos mantener el costo de asistirto keep the conference fees so low conséquent, nous pourrons maintenir la conferencia de este año a un nivelthis year! à la baisse les frais de participation à muy moderado! One thing that we have had to do la conférence de cette année ! Todos nos hemos visto obligados ais remain positive throughout this eco- Une chose que nous avons eu à faire mantener una actitud positive durantenomic downturn, which has affected était de demeurer positif tout au long esta contracción económica que haall our cultural organisations around de cette période de ralentissement afectado todas nuestras institucionesthe world. économique qui a affecté l’ensemble alrededor del mundo. Now in its 20th year, and back in de nos organismes culturels à travers En su segunda década y de vuelta enSan Francisco for the first time since le monde. San Francisco por primera vez desde2003, the IAMFA conference will give Dans sa 20e année, et de retour à el año 2003, la conferencia de IAMFAyou—facililties professionals—the San Francisco pour la première fois les brindará a Ustedes—los profesio-practical tools and strategic vision to depuis 2003, la conférence de l’IAMFA nales—las herramientas prácticas y laadapt and prosper throughout these offrira à vous- les professionnels – des visión estratégica para adaptarse y salirdemanding times. Exploring the polit- outils pratiques et une vision stratégique adelante a través de estos tiempos exi-ical, technological, economical and pour s’adapter et prospérer à travers ces gentes. Sus colegas en las ocho institu-social challenges facing FM profes- temps difficiles. Explorant les défis poli- ciones anfitrionas les guarirán en unsionals—through an eclectic mix of tiques, technologiques, économiques viaje de exploración de los retos políti-presentations from your own peers et sociaux à travers d’un mélange éclec- cos, tecnológicos, económicos y socialeswithin the eight host San Francisco tique de présentations de la part de que les competen a Ustedes los profes-cultural organisations—this year’s vos pairs provenant des huit organisa- ionales de mantenimiento de instala-conference will be a one-stop shop tions culturelles qui vous accueilleront ciones, mediante una mezcla ecléticafor preparing and safeguarding your à San Francisco, la conférence de cette de presentaciones. En esta conferenciainstitutions against a changing world. année sera un guichet unique pour Ustedes encontrarán bajo un solo techoInitiate change or be changed! la préparation et la sauvegarde de todo lo que necesitan para preparar y The 2010 conference brings together vos institutions contre un monde en proteger sus instituciones en un mundosome outstanding speakers, who will mutation. Initier le changement ou impredecible. Sean Ustedes mismosdiscuss cost-efficient innovations and être changé! los agentes de cambio.2 PAPYRUS SPRING 2010
  5. 5. La conférence de 2010 réunit quel- La conferencia de 2010 reúne un ques excellents conférenciers qui dis- grupo de conferencistas sobresalientes, cuteront sur des innovations rentables quienes compartirán soluciones e inno- et des solutions connues par nos hôtes, vaciones para optimizar costos, apren- les questions de résistance aux séismes didos por nuestros anfitriones; temas de et de l’environnement, les nouvelles resistencia sísmica y del medioambiente, technologies (en particulier l’éclairage y nuevas tecnologías (especialmente LED dans les musées) et les exigences el uso de luces LED en los museos). A légales. Grâce à une variété de présen- través de una gama de presentaciones tations du personnel et de leurs con- por los encargados y sus consultores,solutions learnt by our hosts; seismic- seillers, nous allons apprendre davan- aprenderemos cómo operar un edificioresistance issues and the environment; tage sur l’exploitation d’un bâtiment Platino (“Platinum”), techos verdesnew technologies (especially LED light- « Platine », les toits verts et de nouveaux y proyectos de nueva construcció in museums); and legal require- projets de construction. Il existe égale- ¡Habrá muchas visitas a las mismasments. Through a variety of presenta- ment de nombreuses visites sur le instalaciones, giras tras bastidores,tions from staff and their advisors, we terrain, des visites dans les coulisses, y un programa variado para los invi-will learn about operating a Platinum et un programme varié d’hôtes, ainsi tados, además de oportunidades sinbuilding, green roofs and new construc- que des possibilités de réseautage comparación para trabajar en sus redestion projects. There are also many site incomparable. Il y en aura vraiment de contactos, así que realmente hay algovisits, behind-the-scenes tours, and a pour tous – y compris une marche à para todo el mundo—incluyendo unavaried guest programme, as well as travers le pont Golden Gate! caminata por el puente Golden Gate!unrivalled networking opportunities, Les participants apprécieront un Los invitados se deleitarán de unaso there really is something for every- barbecue typique de la Californie dans barbacoa con nosotros en una fincaone—including a walk across the une ferme avec des sculptures, une de esculturas, una gira gastronómicaGolden Gate Bridge! tournée gastronomique à Chinatown, et del Barrio Chino, y un día espectacular Guests are in for a real treat as well, une journée magnifique dans la vallée en el Valle de Napa. Además, habrá unaincluding joining us for a California du Napa. En outre, il y aura une option jornada extra opcional el jueves, conbarbecue at a private sculpture farm, a de journée supplémentaire le jeudi, avec un paseo de los lugares históricos yfoodie’s tour of Chinatown, and a stun- une visite des sites historiques et culturels culturales de Sacramento, la capital dening day in Napa Valley. In addition, de Sacramento, capitale de la Californie. California. Estudien bien el itinerariothere is an optional extra day on Veuillez étudier le programme dans ce en este ejemplar, y no les costará trabajoThursday, with a tour of historical and numéro, et vous n’auriez aucun prob- justificar esta conferencia a sus jefescultural venues in California’s capital lème à justifier la conférence à votre o a sus compañeros.of Sacramento. Study the programme patron ou votre partenaire! Si no lo han hecho todavía, por favorin this issue, and you will have no prob- Si vous ne l’avez pas déjà fait, je vous visiten para asegurarlem justifying the conference to your prie de visitez pour vous sus cupos en la conferencia, y no seboss or your partner! assurer votre place à la conférence, et olviden de reservar sus hoteles. If you haven’t already done so, please n’oubliez pas de réserver votre hôtel. Como comenté en mi último men-visit to ensure your place Comme je le mentionnais dans mon saje sobre la conferencia de 2009 deat the conference, and don’t forget to dernier message sur le congrès 2009 Washington, me llamó la atenciónreserve your hotel. à Washington, je me suis intéressé cuántas instituciones de los EEUU As I mentioned in my last message de constater que les organisations à poseen a grandes equipos de mante-about the 2009 Washington conference, Washington ont de nombreuses équipes nimiento de planta. En cambio en elI was interested to note that so many dans l’immobilier. Cela diffère de mon Reino Unido optamos generalmenteWashington organisations had signif- expérience au Royaume-Uni, où nous por ejecutar muchas de estas funcionesicant in-house facilities teams. This avons tendance à sous-traiter avec un por contrato con uno o dos proveedoresdiffers from my experience in the ou deux prestataires de services, qui à diferentes. Nos esforzamos para tratarU.K., where we tend to outsource by leurs tour re-groupent d’autres dans a nuestros proveedores como si fueranpartnering with one or two service leurs contrats. Nous nous efforçons nuestros propios funcionarios, sin hacersuppliers who bundle many services de traiter nos partenaires à peu près una diferencia. (Solamente son posiblesinto their contracts. We try to treat comme notre propre personnel, sans relaciones de negocios donde cada socioour partners very much as our own aucun signe visible de différenciation. tiene el mismo peso, cuando estos sestaff, however, with no visible sign of Véritables partenariats d’affaires ne comprometen a largo plazo a la excelen-any differentiation. sont possibles qu’avec un engagement cia sin darle importancia al ego y dan True business partnerships are only réel et à long terme envers l’excellence, un enfoque comercial con el deseo depossible with a real and long-term com- une approche neutre des relations – fomentar el crecimiento mutuo dentromitment to excellence, an ego-neutral sans ego –, un objectif commercial, de un ambiente de confianza. Será elCONTINUED ON PAGE 20 SUITE À LA PAGE 20 SIGUE EN LA PÁGINA 20 PAPYRUS SPRING 2010 3
  6. 6. Runnymede Sculpture FarmBy Terry ZukoskiT he San Francisco Chapter of service agency here in San Francisco. barbecue on the site of the historic IAMFA is delighted to be bring- The Rosekrans family, great lovers barn with Chef Melissa Rossi. See you ing the Runnymede Farm venue of the outdoors, are accomplished this fall!to IAMFA conference attendees this fall. whitewater rafting guides. You makeThis private sculpture farm, located lots of friends in this world, and the Terry Zukoski is Facilities Director of thein Woodside, California, just minutes bonds you form on the river are very San Francisco social service agency The Glide Foundation/Glide Memorial Church.from the Stanford University campus, strong. I have enjoyed lengthy riverfeatures 100 acres of rolling hills, valley trips with Adolph, Spreck, Kate, andoaks, historical buildings, and a few John Rosekrans over the years, andmodern touches: 150 sculptures dot really appreciate each of them. And,the landscape. as an architect and builder, Adolph S. For three generations, Runnymede Rosekrans appreciates those in thehas been in the possession of the facilities and construction fields. HeRosekrans family, which traces its was, in fact, principal architect of theCalifornia roots to pioneer days. The California Historical Society, a smallfamily’s stewardship, springing from a museum across from SFMOMA.deep love of the land, has shaped and The family also has a long reputa-preserved this charming stretch of rural tion of involvement in the art world.countryside. In its heyday (1920–1930s), Alma de Bretteville Spreckels, Adolph’sRunnymede was one of the best-known grandmother, was an art-lover, andhunter-jumper stables in the country, assembled a major collection of sculp-with 50 horses quartered at the farm. tures by Auguste Rodin, later making A rich history, outstanding beauty, a permanent home for them in theand world-class works of art. Runnymede museum that she and her husband,Sculpture Farm is never open to the Adolph B. Spreckels, built and gave topublic. It has occasional visitors through the city of San Francisco: the Californiafundraising events allowed by the Palace of the Legion of Honor.Rosekrans family. So why are we so I hope to see all my fellow facilitylucky? I am the current Facilities administrators at this fun and uniqueDirector of the Glide Foundation/Glide venue. Did I mention the food? You Harry Gordon, Lenape, 1983—sculptureMemorial Church, a well-known social won’t want to miss a catered California made of local ash and elm.Andy Goldsworthy, Clay Works for Runnymede, 1993–1994— William Wareham, Horned Warrior (totem II), 1990—sculpturesculpture made of clay from Runnymede. made of recycled steel.4 PAPYRUS SPRING 2010
  7. 7. Coastsider Helps Filipino Children SmileJoe Brennan Helps Medical Team on Alliance for Smiles TripBy Stacy Trevenon, Half Moon Bay ReviewE PHOTO COURTESY JOE BRENNAN arly one January morning, Joe Brennan hopped into a cab en route to a medical supply outlet.That “cab” was “one of those little three-wheeled contraptions,” a motorizedcycle with a sidecar. He was seeing a lotof those, busily carrying unusual pas-sengers: “You’d see two or three peoplecrammed in. You’d see a person witha pig, a person with chickens.” Such cabs are standard transporta-tion in Santiago City, an eight-hour busride from Manila, in the Philippines.This city of 275,000, the commercialcenter of a rice-growing hub in theIsabela province, was where Brennantraveled January 9 to 25 to participatein an Alliance for Smiles humanitarianmission. He was part of a 22-person teammade up of medical specialists andsupport personnel, whose mission was Joe Brennan cleans surgical equipment on his recent visit to the Philippines on an Alliance for Smiles mission.providing cleft lip and cleft palate sur-gery free for the disadvantaged. Thistrip, the 21st such mission for Alliance This team was supported by surgeries, each valued at about $1,000.for Smiles, was based at the Southern donations from the Rotary Clubs in They had a free day in the middle ofIsabela General Hospital, and Brennan San Francisco and Taipei, in partner- the visit, when they visited the historicwas the team quartermaster. ship with a Rotary Club of midtown “rice terraces,” and were honored by “I frequently had to go out and find Santiago City. Brennan was also sup- Santiago City Mayor Amy Navarro.things,” he said upon his return. “I went ported by the Odd Fellows Lodge of And Brennan came home with aout to look for them if they weren’t Half Moon Bay, of which Brennan is new outlook on life.available in town.” a member. “There’s a lot to be said for appre- Alliance for Smiles, affiliated with Working from about 8 a.m. to 6 p.m. ciating your blessings,” he said.the Craniofacial Department of the in the three operating rooms used by He said that the experiences of see-University of California, San Francisco the team, surgeons took up scalpels ing fellow volunteers who had madeMedical and Dental School, works and became fine artists, reconstruct- several such trips, realizing the com-with specialists to address cleft lip and ing the faces of children who would passion of the Filipino people for theirpalate deformities with populations smile, speak normally and lead lives children, gaining “more appreciation ofof developing countries. unmarred by defects of birth. the medical profession” had inspired Volunteer teams of surgeons, anes- “You could see incredulity” on the him to go on such a mission again.thesiologists, nurses, pediatricians and faces of parents, Brennan said. “I came “I do think it’s necessary for us tomore incorporate surgery, dental treat- to realize that there was more about the connect with our own humanity,”ment and speech therapy to correct problem than a cleft lip. On the surface, he said.problems. They hope to correct prob- the children were ashamed becauselems early, while nerves and muscles they were different, but looks were Stacy Trevenon is a writer for the Half Moonare still pliant. the least of it … Language was denied Bay Review. This article originally appeared Complex cases which require more them if they can’t form syllables.” in the Review on March 17, are referred by Alliance for By the time the week was over, the © Half Moon Bay Review. Reprinted with permission.Smiles to longer treatment programs. team had treated 76 patients with 102 PAPYRUS SPRING 2010 5
  8. 8. Tales from the British LibraryA Year of Energy OpportunitiesBy Paddy HastingsC ofathec/COFELY commenced its maintenance services fittings. This involved deactivating the ballast control gear, contract for the British Library on October 1, 2008. thus eliminating any of the gear losses that are usually The contract is of a four-year duration, with possible experienced with a fluorescent fitting.extension for a further two-year period. Integrated into The selection of LED lighting was a result of the followingthe service delivery for maintenance is energy and utility factors:management. • LEDs emit no ultraviolet waves, eliminating light damage Our contractual requirement is to report on energy-utility to documents, thereby making the installation compliantconsumption on a monthly basis, chair and record energy to BS 5454:2000.meetings, and support the Library with its corporate envi-ronmental strategy and policy. The first task we undertook • LEDs have lower power consumption per tube: 22W, aswas an in-depth energy survey, identifying base loads, critical opposed to 70W.plant and systems, and established business operations. • LEDs would eliminate the gear losses experienced with The Library is a critical environment; its product is the standard fluorescent fittings.national archive, which contains artefacts that are storedwithin strict environmental parameters aligned with the rec- • LEDs have a longer life expectancy: 60,000 hours, asommendations in BS 5454.1 This requires plant operation opposed to 20,000 hours, thereby increasing main-on a 24/7 basis, resulting in high utility-consumption loads. tenance intervals and reducing the need for specialThe annual energy utility-consumption load equates to security escorts into the critical work zone.22,000 tonnes of CO2 emissions. • LEDs have low temperature emissions, which would The energy audit identified a number of energy oppor- reduce the demand on environmental plants.tunities, which were prioritised into an action plan. Theseincluded lighting upgrades, sub-metering, voltage optimi- • LEDs enhance colouration of book bindings.sation, energy-awareness training and energy roadshows. The Library requested that we undertake an investigation Once collection-care personnel approved the pilotinto the production of a unique museum and galleries energy scheme, a project was initiated to carry out a total lamplabel, that we produce an energy map of the main Library upgrade. Messrs BV Bullens, a COFELY frameworkbuilding, and that we manage the process of accreditation supplier, tendered and was awarded the work by theunder the London Green 500 environmental scheme. Library’s project team. Work commenced during the second week of January 2010, and was completed byCase Study: Lighting Upgrades— January 29.King’s Library Tower LED InstallationAt the heart of the British Library in London, a tall glasstower—the King’s Library Tower—houses books collectedby King George III (reigned 1760–1820). It is consideredone of the most significant collections of the Enlightenment,containing books printed mainly in Britain, Europe andNorth America from the mid-fifteenth to the early nine-teenth centuries. It currently consists of 65,000 volumesof printed books and 9,000 pamphlets. The tower has an area of 980 m2 over seven levels. Eachlevel is illuminated by 1.8-metre 70W fluorescent tubesmounted vertically in each window mullion. A total of336 lamps operate 15 hours per day. A pilot project was introduced to test an installation of22W LED lamps that would fit into the existing luminaire1BS5454:2000 Recommendations for the storage and exhibition of archivaldocuments is a British Standard for the preservation of archival material. Figure 1: King’s Tower Library, St Pancras. PAPYRUS SPRING 2010 7
  9. 9. Cost savings are indicated below. The calculations reveal delivered to the British Library. The lamps are therefore nota reduction of almost 50% in CO2 emissions, and a simple off-the-shelf, and are often not replaced due to the difficultypayback analysis of less than five years. in getting replacements. According to the CIBSE Lighting Guide LG7, it is impor-Case Study: Lighting Upgrades— tant to ensure a lux level of at least 100–150 at floor level in circulation areas such as staircases, in order to illuminateCold Cathode LED Installation treads. The guide recommends that, ‘Stairs should be lit soThe British Library has identified the replacement of cold that there is some contrast between the horizontal treadscathode lamps as a high priority in their pipeline of lighting and the vertical risers.’works. The existing cold cathode lighting has failed in some Cold cathode lamps are designed to last for 45,000 hours,areas of the Library. This has resulted in patchy lighting and the lamps installed onsite are rated at 50W/m length.on stairwells and in various spaces. In addition, the British There are an estimated 460 metres in length of cold cath-Library is looking for energy and environmental benefits ode 50W tubes installed within the public areas that serveto result from the re-lamping programme. the passerelles/walkways, staircase balustrades and lift Lighting levels within the public areas are generally sub- lobby illumination.dued, in keeping with guidelines designed to protect the Replacement of the cold cathode lamps with LED units—collection from potential light-induced damage to artefacts which are designed to last for a minimum of 50,000 hoursand other fragile materials, and to avoid extreme fading of and are rated at 7.7W/m length—result in an immediatelibrary objects by visible radiation (light) and ultraviolet savings of 36.5W/m length. Based upon an estimated(UV) radiation. annual usage of 8,000 hours, the cold cathode lamps use The areas requiring lamp changes are those which need 184,000 kWh of electricity, producing 97 tonnes of CO2a special length of cold cathode tube manufactured and emissions. The annual cost of operation is estimated at £14,970 (approximately US$22,844). A significant number of the cold cathode arrays were failing, which compromised walkway lighting (see Figure 4). Messrs BK Electrical, a COFELY framework supplier, tendered and was awarded the work by the Libraries projectFigure 2: King’s Library Tower—LED Lighting Cost Analysis. Figure 4: Passerelle cold cathode lighting starting to fail.Figure 3: Cold cathode LED upgrade cost analysis. Figure 5: Passerelle lighting replaced with LED solution.8 PAPYRUS SPRING 2010
  10. 10. team. The work commenced during the second week of gorised as a Cultural Activity. The Library is not a notionalFebruary 2010 and was completed by March 29, 2010. building, however; it is one-of-a- kind, with an operational requirement for 24/7 business activities—so where do weCase Study: International Association find comparative benchmark data? We studied benchmark data for each member country,of Museum and Facilities Administrators looking for similar schemes to the DEC scheme, and found(IAMFA) Energy Label few information sources with data that could be used forIAMFA is an organisation with members comprising reference. In the U.S., for example, there are eight energymuseums, galleries and libraries in the U.S., Canada, zones ranging from Florida to Alaska, but there was a dearthAustralia, New Zealand, France, Spain, Russia and the of factual benchmark data we could use.U.K. members contribute energy-utility data to be used We noted that IAMFA has been collecting performancefor benchmarking energy performance in the buildings data concerning their facilities operations for a numberoccupied by these types of organisations. of years. Within this data, there was a sizable database of The estates/facilities management departments with utility-consumption data for each member organisation.responsibility for servicing museums, galleries and libraries Jack Plumb of the National Library of Scotland devisedhave a unique challenge in ensuring that the artefacts and the idea of the IAMFA Energy Label, which could be createdtreasures are protected and secure, while also ensuring that upon completion of data entry in the Benchmarkingthey are housed in an environment that minimises the risk Facilities Issues questionnaire, and which would be usefulof their deterioration. to all members of IAMFA. The buildings in which these national treasures areaccommodated may be over 200 years old (façades), or newlybuilt incorporating the latest in sustainable technology. How It Works John de Lucy, Head of Estates at the British Library, is When completing their annual Facilities Issues question-also President of IAMFA and, during his tenure had been naires, members will arrive at Section D1 Utilities. Thetasked with delivering an Energy Label to IAMFA that could questionnaire will direct the user to complete the formbe used by the international membership. The task of and select imperial or metric measurements, etc.producing the energy label subsequently fell to COFELYon behalf of IAMFA. Benchmarking these types of buildings is often chal-lenging because of their bespoke, singular, iconic designs, inaddition to the difficulty in finding comparative performancedata. In the U.K. (England and Wales), any public buildingover 1,000 m2 that is frequently visited by members of thepublic must produce a Display Energy Certificate (DEC).These certificates are renewed annually, and will indicateenergy-consumption data as well as specific energy per for-mance based upon kWh/m2/year. The DECs are colour-banded A to G, similar to electrical white goods such aswashing machines or refrigerators, where A (Green) equateswith good energy efficiency and G (Red) is poor. The benchmarks used to create the DEC are based upon‘notional buildings’ for which the British Library is cate-Figure 6: The British Library, St Pancras. Figure 7: The St Pancras DEC. PAPYRUS SPRING 2010 9
  11. 11. The new form has been designed to accept up to three The Way Forwardyears’ worth of energy-consumption data. As you can see from our test label above, I have asked The background macro created by Facilities Issues will Facilities Issues to insert a benchmark table onto the formcalculate the percentage difference from each year, so that so that a straightforward quality check on energy perfor-the result can be aligned to the percentage banding A to H. mance can be carried out by the IAMFA member. The Facilities Issues has created a test site on the bench- benchmarks are taken from the CIBSE Guide F Energy inmarking website, so why not try to create your own energy Buildings, applicable to the U.K.label? Please contact Keith McClanahan for the necessary I feel that we should use the Facilities Issues data collectedpasswords and so forth. by IAMFA over the years to create relevant international When the completed D1 form is submitted, an Energy energy benchmarks for our buildings. Jack Plumb is look-Label is generated. ing to establish a Special Interest Group (SIG) composed The IAMFA label would then be displayed next to the of members who would be willing to work together to makeDEC. use of this information. IAMFA’s membership consists of prestigious organisa- tions which can act together as an authorative body to create an international standard of energy performance bench- marks for museums, galleries and libraries. Energy Initiatives at the British Library We have carried out an exercise to map energy consumption and associated costs for each floor level and zone of the main St Pancras building. The purpose of this exercise is to deter- mine how much energy is being used to maintain the envi- ronment in each of the specific areas such as reading rooms, support offices, storage and laboratories. The environment is being maintained as per the recommendation outlined in the British Standard BS 5454:2000 Recommendations forFigure 8: Section D1 of Facilities Issues questionnaire. the storage and exhibition of archival documents. We know which areas are the most and least expensive to operate, as indicated in the chart below. The calculations reveal a reduction of almost 50% in CO2 emissions, and a simple payback analysis of less than five years. Sub-Metering The U.K. government is currently introducing a Carbon Reduction Commitment scheme, which represents a newFigure 9: IAMFA test Energy Label. Figure 10: Energy mapping at the British Library.10 PAPYRUS SPRING 2010
  12. 12. risk to the British Library if adequate preparations are LEED/Energy Star rating certification, it concentrates onnot made. As of April 2011, the British Library will need the carbon impact of the British Library’s business travel,to purchase allowances for its emissions, which will cost staff commuting, waste and recycling figures, and utility£12/tonne (approximately US$20/ton). consumption data is used to produce a grade. The CRC scheme will produce a performance league The British Library has been awarded the Gold standardtable of organisations that are ranked in order of their for its 2009 carbon reduction initiatives.achievements in reducing carbon emissions. A key metric The British Library has authorised an application to meetin this scheme will be whether or not an organisation has a the Carbon Trust Standard—a national scheme recognisedmonitoring and targeting metering system installed. by the CRC, which would improve a grading score and per- Part L of the U.K. Building Regulations recommends haps a league table position. The Carbon Trust Standard isdeployment of sub-metering, so that 90% of energy similar to the U.S. Energy Star rating scheme.consumption can be accounted for. The Carbon Trustestimates that actions taken as a result of installing and Paddy Hastings is Value Engineering and Energy Managermonitoring meters often save 5–10% of the energy being at COFELY/The British Library, and can be reached atmetered. A sub-metering system will provide the British Librarywith the ability to track and report its CO2 emissions. TheBritish Library has accordingly installed web-enabled metersfor its main utilities at St Pancras in London, and will soonfollow with a similar system at its Boston Spa site in Yorkshire.The system will track utility consumption, and can beadjusted to provide overburn alarms, in the form of e-mails,to warn of any exceptional trend in energy consumption. The software used with the sub meters will producebespoke reports that can be used for site analysis.Accreditation SchemesThe British Library hassigned up for accreditationunder the London Green500 scheme, in which an award is given based upon anorganisation’s success in carbon reduction. Similar toFigure 11: Web-based energy monitoring and targeting software. Figure 12: The British Library’s London Green 500 Award. Become a Member of IAMFA For more information on becoming a member of the International Association of Museum Facility Administrators, please visit WWW.IAMFA.ORG PAPYRUS SPRING 2010 11
  13. 13. The 2010 IAMFA Annual Conference L’édition 2010 de la Conférence annuelle IAMFA La Conferencia Anual deJennifer Fragomeni IAMFA del 2010 By / par / por Jennifer FragomeniW Q N hether you left your heart in ue vous ayez laissé votre cœur o importa si echen de menos a San Francisco, or just want à San Francisco, ou que vous San Francisco o si solamente to wear some flowers in your voudriez simplement porter des tienen ganas de explorar suhair, be sure to attend this year’s annual fleurs dans vos cheveux, assurez-vous lado creativo, pero no dejen de asistirIAMFA conference from October 17 d’assister à la conférence de l’IAMFA a la conferencia anual de IAMFA esteto 20. You will have a chance to sit on cette année du 17 au 20 Octobre. Vous año de 17 al 20 de octubre de 2010.the dock of the Bay and watch the tide aurez la chance de vous asseoir sur le Tendrán tiempo para relajarse en elroll away, but you will not be wasting quai de la baie et de regarder la marée muelle de la Bahía y disfrutar del vaivéntime—instead, you’ll be taking advan- rouler, mais vous ne perdrez pas votre de las olas, pero no será un desperdiciotage of great opportunities for informa- temps. Au contraire, vous y profiterez de tiempo—sino una gran oportunidadtion-sharing, professional development, de grandes possibilités d’échanger de para compartir experiencias e informa-and collegiality with other facility l’information, du perfectionnement ción, crecer profesionalmente y convivirprofessionals like you! professionnel, et de la collégialité avec con otros gerentes de mantenimiento This year’s conference is hosted d’autres professionnels de bâtiments iguales a a number of excellent institutions, comme vous. Los anfitriones de la conferencia deincluding SFMOMA, Stanford Libraries, La conférence de cette année est este año serán SFMOMA, la Bibliotecathe Exploratorium, the Academy of organisée par d’excellentes institu- de Stamford, el Exploratorium, la Aca-Sciences, the de Young Museum, the tions, y compris la SFMOMA, les biblio- demia de Ciencias, el Museo De Young,Contemporary Jewish Museum, the thèques de Stanford, l’Exploratorium, el Museo Contemporáneo Judío, y elDisney Family Museum, and others. l’Académie des Sciences, le Musée de Museo de La Familia de Walt Disney,The conference will kick off in the tra- Young, le Musée Juif Contemporain, entre otros. Como de costumbre laditional way with the optional Sunday le Musée de la Famille Disney, et conferencia se iniciará el domingo conbenchmarking session. The bench- d’autres. La conférence débutera à la la sesión opcional de la encuesta anualmarking session has become an invalu- manière traditionnelle avec la session de evaluación comparativa (bench-able tool for many who regularly attend du dimanche optionnelle qui traite du marking). Esta sesión donde se realizathe conference, and who want to imple- sondage d’étalonnage comparative des la evaluación ha conver-ment continuous improvement in institutions participantes. Cette session tido en una herramienta valiosa paratheir facility management practices. d’étalonnage est devenue un outil muchas de las personas que asistenRegular conference registration and précieux pour les nombreuses per- con frecuencia a las conferencias yan icebreaker reception will take place sonnes qui assistent régulièrement à la quienes aspiran a una mejoría conti-that Sunday evening, followed by infor- conférence, et qui veulent mettre en nua en sus prácticas de administraciónmation sessions and facility tours on œuvre l’amélioration continue de leurs del mantenimiento de instalaciones. LaMonday, Tuesday, and Wednesday. pratiques d’entretien. L’inscription à inscripción para los que no participanGuest speakers will present topics such la conférence ordinaire et une récep- en la sesión de evaluación comparativaas LED lighting, long-term project plan- tion brise-glace auront lieu le dimanche y una recepción para conocerse mejorning, San Francisco’s Green Building soir, suivis par des séances d’informa- se llevaran a cabo ese mismo domingoProgram, and renovation of a historical tion et des visites des installations le —seguidos por las sesiones de infor-12 PAPYRUS SPRING 2010
  14. 14. lundi, mardi et mercredi. Les confé- mación y giras por las instalaciones el renciers invités présenteront des sujets lunes, martes y miércoles. Los confer- tels que l’éclairage à LED, la planifica- encistas invitados enfocarán temas tion des projets à long terme, le Pro- como el uso de luces LED, la planifi- gramme de Construction Écologique cación de proyectos a largo plazo, el de San Francisco, et la rénovation d’une Programa de Desarrollo Sostenible de structure historique. La conférence San Francisco, y la renovación de un finira avec la Gala du mercredi soir avec edificio histórico. La conferencia cul- le banquet au Musée Maritime, et une minará el miércoles en la tarde en el superbe vue de la baie de San Francisco. museo Marítimo con el banquete ystructure. The conference will culmi- Pour ceux qui souhaitent prolonger fiesta de Gala con una vista incom-nate in Wednesday evening’s Gala leur séjour, une autre excursion: « Une parable a la Bahía de San Francisco.Banquet at the Maritime Museum, idée pour une Capitale », sera offerte Para los que quieren extender suwith a four-star view of San Francisco le jeudi avec une visite à la capitale de estadía, una gira adicional de un día,Bay. For those who wish to extend la Californie, Sacramento. “Una Idea Excelente para una Capital”,their stay, an additional day trip— S’il vous plaît vous référer au calen- se ofrecerá el jueves con una visita a“A Capital Idea”—will be offered on drier ébauche de la conférence dans la capital de California, la ciudad deThursday with a visit to California’s ce journal y inclus un échantillonnage, Sacramento. des sites de la conférence de cette année Por favor observen el itinerario ten- Please see the draft conference dans les pages centraux. tativo adjunto con una muestra de losschedule inside, along with a sampling Inscrivez-vous maintenant à paisajes a conocer de esta conferenciaof the sights of this year’s conference pour réserver votre en el despliegue the centerfold. place à la conférence! ¡Regístrense ya en at Register now at to para asegurar sus cupos en lasecure your place at the conference! Jennifer Fragomeni est directeur des instal- conferencia! lations à l’Exploratorium de San Francisco, et est co-hôte de la Conférence IAMFAJennifer Fragomeni is Facilities Director at Jennifer Fragomeni es Director de Mante- 2010.the Exploratorium in San Francisco, and nimiento de Instalaciones del Exploratoriumis one of the hosts of the 2010 IAMFA de San Francisco y es co anfitrión de laConference. edición 2010 de la Conferencia de IAMFA.The Golden Gate Bridge. Runnymede Sculpture Farm. PAPYRUS SPRING 2010 13
  15. 15. 2010 IAMFA Con DELEGATE PROGRAM SUNDAY, O 8:00 am Benchmarking Registration and Breakfast Sir Francis Drake (SFD) Hotel, 450 Powell 12:00 pm Conference Registration and Bag Pickup for Sir Francis Drake Hotel, Mezzanine Everyone Lobby 6:00 pm Ice Breaker Reception and Welcome Harry Denton’s Starlight Room, SFD MONDAY, O 8:00 am Travel to Breakfast at SFMOMA San Francisco Museum Of Modern ArtThe new rooftop Garden at 9:30 am Benchmarking Recap, LED Lighting Presentations, SFMOMA’s Phyllis Wattis TheaterSFMOMA. Tour 11:30 am Travel to Lunch at Stanford University To Stanford Bing Wing Library 1:30 pm Tour and Seismic Presentation Stanford Libraries 4:30 pm Tour Cantor Art Center with Guests Cantor Art Center 5:15 pm Travel to Runnymede, Walking Sculpture Tour Runnymede Sculpture Farm and BBQ 8:30 pm Travel to Hotel To Sir Francis Drake Hotel TUESDAY, OThe Stanford University campus. 8:00 am Travel to Breakfast at De Young Museum To Golden Gate Park 9:30 am IAMFA Master Planning Session, DeYoung De Young Museum Presentation, Tour 12:30 pm Lunch in the Forum Facing the Shakespeare Garden California Academy of Sciences 2:00 pm Green Historic Preservation, LEED Platinum Bldg., California Academy of Sciences Tours 5:00 pm Return to Hotel for Free Evening To Sir Francis Drake Hotel 6:00 pm Board Meeting Sir Francis Drake Hotel WEDNESDAY,The DeYoung Museum, opennow for nearly five years. 8:00 am Travel to Breakfast, Annual Business Meeting Contemporary Jewish Museum and Tour 10:45 am Innovation in the Exploratorium’s New Plans Exploratorium and Tour 12:30 pm Lunch at Letterman Digital Arts Center Letterman Digital Arts Center 1:45 pm Historic Preservation Award Winner and Tour Walt Disney Family Museum 3:30 pm Walk across Golden Gate Bridge, W5 From North toward City 4:45 pm Travel to Hotel, Dress for Gala Dinner Sir Francis Drake Hotel 6:00 pm Group Photo and Wine, Gala Dinner Maritime MuseumThe new LEED Platinum California 10:00 pm Bus back to HotelAcademy of Sciences. THURSDAY, OCTOBER 21 — “A CAPITAL IDEA” 8:30 am Day Tour to Sacramento Bus Departs SFD 9:30 am Benicia for Coffee Old State Capitol 10:00 am Travel onward and Facilities Tour State Railroad Museum 12:00 pm Lunch Aboard Delta King 1:30 pm Tour Museum Crocker Art Museum 3:00 pm Travel to Capitol for Tour Architectural TourThe Exploratorium, a hands-on 5:00 pm Drinks and Tour, Depart for Hotel at 6:00 pm Historic Governor’s Mansionexperience for all who visit.14 PAPYRUS SPRING 2010
  16. 16. ference Schedule GUEST PROGRAMCTOBER 17 12:00 pm Conference Registration and Bag Pickup for Sir Francis Drake (SFD) Hotel, Everyone Mezzanine Lobby 6:00 pm Ice Breaker Reception and Welcome Harry Denton Starlight Room, SFDCTOBER 18 8:00 am Travel to Breakfast in the Garden Court Palace Hotel 9:30 am Narrated SF Walking Tour—Ends at SFMOMA Downtown The Garden Court at the famous Palace Hotel. 11:30 am Travel to Lunch at Stanford with Delegates To Stanford Bing Wing Library 1:30 pm Shop, Stroll, Meander Downtown Palo Alto 4:30 pm Join Delegates on Docent tour of Cantor Art Center Cantor Art Center 5:15 pm Travel to Runnymede, Walking Sculpture Tour Runnymede Sculpture Farm and BBQ 8:30 pm Travel to Hotel To Sir Francis Drake HotelCTOBER 19 8:30 am Head for the Napa Valley Bus Transfer with Snacks on Board One of many sculptures at 10:00 am Champagne and Light Picnic on the Terrace Gloria Ferrer Runnymede Farm. 11:30 am Transfer to Lunch/Wine Pairing and Tour Nicholson Ranch 3:30 pm Transfer to Hess Collection Tour and Tasting The Hess Collection 5:30 pm Return to Hotel To Sir Francis Drake Hotel 7:00 pm Free EveningOCTOBER 20 8:30 am Light Tea Breakfast Near Hotel The Golden Gate Bridge. 9:30 am Walk/Bus Transfer to Chinatown Chinatown 10:00 am Explore Chinatown with Author Shirley Torres Chinatown 1:30 pm Travel to Disney Family Museum for Tour Walt Disney Family Museum 3:30 pm Walk across Golden Gate Bridge, W5 From North toward City 4:45 pm Travel to Hotel, Dress for Gala Dinner Sir Francis Drake Hotel 6:00 pm Group Photo and Wine, Gala Dinner Maritime Museum The vineyards at Gloria Ferrer 10:00 pm Bus back to Hotel winery.— EXTRA DAY TOUR (Additional Cost of $75) See Delegate Schedule for Sacramento Wine-tasting at The Hess Collection winery, located atop Mount Veeder. PAPYRUS SPRING 2010 15
  17. 17. The Sights of16 PAPYRUS SPRING 2010
  18. 18. San Francisco PAPYRUS SPRING 2010 17
  19. 19. Members Reveal Five PracticalApplications of BenchmarkingBy Stacey WittigR ecently, we asked a number of Nature and Science, from a new educa- Koker says that they ended up a little benchmarking participants to tion and collections facility project. “We high on the percentage of museum describe the practical, hands-on have a $40-million construction budget, budget to total budget. They have sinceways in which they have used data from and we’re hoping to get 100,000 square decreased electrical and natural gasIAMFA benchmarking studies. The five feet out of it,” she says. “We’re going costs by dialing in their state-of-the-artconcrete applications below resulted for LEED Platinum on it. automated equipment. “My takeawayfrom a series of personal interviews. “Features that I use often are calcu- from the benchmarking workshop— lations of utility costs/square foot, my inaugural event, so to speak—is maintenance and custodial costs/square to benchmark against self,” says Koker,1. Effortless Audits foot, and security costs/square foot. who rides a ‘07 Softail Deuce. SheAfter the Australian National Audit I use the benchmarking study to talk admits, “I don’t ride it as much as IOffice recommended that the National to management above me in terms of like to.”Gallery of Australia (NGA) introduce budgeting and staffing. The figure Iperformance targets for facilities repair like to show is the overall cost/squareand maintenance, Dean Marshall, the foot. It’s remarkable that our costs 4. Reduce PropertyNGA’s Head of Facilities Management, are so little for a museum that is Management Costsdeveloped an action plan for a formal collections-based. Jon Roodbol of the Royal Britishsystem to monitor key collection-related “It is nice to have a place where Columbia Museum shares that whenrepairs and maintenance. you can go and compare yourself to the Museum became a corporation When internal auditors conducted museums and not office buildings. in 2003, the largest single cost-driverfollow-up inquiries to assess progress When you go to Energy Star, you can’t (next to salaries) was the payment ofagainst the action plan, Marshall pro- find anything similar. You need a data- rent to the government’s property-duced an overview of the IAMFA bench- base to compare to other comparable- management services provider.marking study. “In discussions with the use facilities.” “In 2004 and 2005, we completedauditor,” says Marshall, “I explained Marie Peterson of the Carnegie the benchmarking study so we couldthat the NGA had, for the past two Museums of Pittsburgh agrees. “In the compare our costs with other institu-years, participated in a benchmarking past,” she says, “we have used BOMA tions,” says Roodbol. “In late 2005,survey conducted by Facility Issues—a [Building Owners and Managers we had begun the process to transfersurvey which is endorsed by the Inter- Association International] figures, but the buildings and lands to the Royalnational Association of Museum Facility they aren’t a fair comparison to museum British Columbia Museum Corpora-Administrators. I provided an overview operational costs. IAMFA provides a tion, so we could better control ourof the survey, gave a brief on how the much better ‘apples-to-apples’ cost operational costs.results are presented to senior manage- comparison.” “Because we had two years of com-ment, and received very positive feed- parative benchmarking information,back from the auditor on the value of 3. Set Baseline for New it was easy for us to identify the majorparticipating in such a benchmarking cost-drivers of our facility operation,exercise. Facilities and Benchmark and use that information to support “There is no doubt,” he adds, “that against Self the business case, which ultimatelyparticipating in the benchmarking Joyce Koker of the Harley-Davidson resulted in the transfer of our buildingssurvey provides an excellent means of Museum, which opened in July 2008, and lands into our ownership andcomparing business operations with had two practical reasons to bench- care in April 2006.”similar organizations, and learning mark. “First, with the facility beingwhere improvements can be made.” new, we wanted to set a baseline for where we were. Second, I was new to 5. Application Beyond facilities, so I didn’t know where we Museums2. Invaluable Database of should be.” She used the study to Stanley P. Chandler, who bench- Comparable-Use Facilities compare benchmarks with other marked as the Director of OperationsWe interrupted Elaine Harkins, Facility institutions, and will trend future for the Nelson-Atkins Museum of Art,Director at the Denver Museum of data within her own organization. has since moved to the position of PAPYRUS SPRING 2010 19
  20. 20. Chief Engineer/Director of Building forming arts center is not a museum, marking, go to for the Kauffman Center but much of the finishing applications Registration for the 2010 IAMFAfor the Performing Arts, which opens are the same, and we run temperature Benchmark survey is now 2011. controls similar to museums,” says The 300-page benchmarking report Chandler from his new Kansas City, Stacey Wittig is the Marketing Director“is one of the books I moved with me Missouri office. for Facility Issues.when I came to this new position. It’s For information on how to improveon my sparse shelves right now. A per - your FM organization through bench-MESSAGE FROM THE PRESIDENT MOT DU PRÉSIDENT MENSAJE DEL PRESIDENTECONTINUED FROM PAGE 3 SUITE DE LA PAGE 3 VIENE DE LA PÁGINA 3approach to relationships, a commer- et un désir de favoriser la croissance concepto de asociación inclusiva decial focus, and a desire to encourage mutuelle dans un climat de confiance. socios la única manera de asegurarmutual growth within an environment Est-ce qu’une approche de partenariat soluciones eficaces y sostenibles en elof trust. Is an inclusive partnership inclusif peut-être le seul moyen viable manejo de mantenimiento de instala-approach perhaps the only viable means de prestation efficace et durable aux ciones. Será interesante aprender deof delivering effective and sustainable solutions de gestion immobilière? Il nuestros amigos en San Francisco cómofacility management solutions? It will be sera bon d’entendre nos amis de desarrollan las relaciones entre susgood to hear from our San Francisco San Francisco sur la façon dont ils propios empleados y sus proveedoresfriends about how they build their rela- construisent leurs relations et du par- de servicio.tionships and partner between their tenariat entre leur propre personnel ¡Estoy con ganas de verlos aown staff and their service suppliers. et leurs fournisseurs de services. Ustedes allí! I look forward to seeing you there. Je me réjouirai de vous y rencontrer. Reserve this space to advertise in a future issue of Please contact the Editor of Papyrus for details Papyrus20 PAPYRUS SPRING 2010
  21. 21. Long-Term Preservation at the Libraryof CongressBy Nancy Lev-AlexanderF or over ten years, conservation and facility manage- and exhibit cases that are not easily accessed. While our ment staff at the Library of Congress, in conjunction monitoring program requires staff time to download data with the Architect of the Capitol (AOC), have joined at each monitor site, and to import the data into ourforces to monitor, evaluate and maintain storage and exhibit analysis program, the benefit of this approach is that weenvironments promoting the long-term preservation of a have a developed a regular schedule of putting eyes onwide variety of collection types. These collections include each space, which helps in detection and early interventionbooks, manuscripts, photographic prints and negatives, for a range of storage issues. Conservators use Climatedrawings, maps, musical instruments, metal, wooden and Notebook™ analysis software and Myclimatedata, a custom-ceramic objects, moving-image formats and sound record- designed application which allows data from multiple spacesings. This past year, in keeping with the current emphasis to be organized, queried, compared, shared and linked toon energy conservation, we analyzed the risks posed to our maps and text notes.collections with a theoretical increase in chilled-water tem-perature, and a test of strategically timed HVAC shutdowns Energy Conservation and Collectionsin one large book stack area on our Capitol Hill campus. Preservation—Two Scenarios In the summer of 2009, we evaluated the consequences toEnvironmental Targets and Risks our collections if the chilled water temperature providedWhile no single environmental setpoint is optimal for every to the Library buildings was raised incrementally abovecollection type—or possible to achieve universally across 42°F. We used calculated models, checked against collectedeach Library space—we must define the best environments data from previous years, to review resulting RH and Preser-we can achieve in our non-specialized spaces,1 the range of vation Index at supply-air dewpoint temperatures betweenacceptable conditions, as well as the conditions that place 43–50°F, and sensible space temperatures of 60°F, 65°F,collections at risk of accelerated chemical degradation, and 70°F. We concluded that conditions would fall outsidephysical damage and biological decay. In collection storage our acceptable range at a supply dewpoint of 45°F, andand exhibit areas throughout the Library’s three Capitol advantageous space temperature of 60°F (DP 45˚F/SpaceHill buildings, the target ranges are temperatures of 60–71°F, 60°F/RH 58%). Collections would be placed at risk ofand humidity of 30–55% with gradual RH fluctuations. We degradation through hydrolysis, mechanical deformation,attempt to keep storage environments as cool as possible and mold growth at a supply dewpoint of 46°F (DP 46°F/within this range, with consideration to given to building Space 60°F/RH 60%). At a sensible space temperature ofconfiguration, human comfort where relevant, and the need 70°F, raising the chilled water temperature or supply-airto avoid RH spikes above 55%. In addition to temperature dewpoint to 47°F would result in an unacceptably lowand RH, we analyze the preservation index (PI) or time- preservation index—a relative indicator of acceleratedweighted preservation index (TWPI), which expresses the chemical deterioration. We then looked at the outsidecombined effect of temperature and RH on the rate of weather data in Washington, D.C. for a full year, and iden-chemical decay. PI is used as a relative index to compare tified the 5.5 months where sub-cooling for dehumidifica-and manage an array of environments, and is based on tion is not necessary, as outdoor dewpoint temperaturesartificial aging studies of cellulosic material.2 remain consistently below the 42°F supplied through the chilled water utility. During these drier months, raisingMonitoring and Managing the Environment the dewpoint temperature would have little impact onConservation Division staff operate a comprehensive mon- long-term collections preservation.itoring program, with over 100 units deployed in collection The need to review the consequences of a possible risestorage areas, exhibit galleries, and inside display cases in chilled water temperature presented an opportunity tothroughout the Capitol Hill campus. We use standalone consider other energy-saving measures that would not placemonitors (PEM2), and have recently included a short- collections at risk. While the Conservation Division itself doesrange wireless reader and monitors (TandD) inside spaces not have specific energy-savings mandates, we do realize the importance of supporting the institution’s sustainability goals.1The Moreover, responsible stewardship of cultural heritage assets Library of Congress operates specially controlled cool, cold and frozenpurpose-built environments in offsite facilities at Ft. Meade, Maryland and must include consideration of the utilities and resourcesCulpeper, Virginia. required to provide preservation-quality environments.2Formore information on the Preservation Index metric, please see: Working with the office of Facility Operations, the Architect of the Capitol—Library Building and Grounds, PAPYRUS SPRING 2010 21
  22. 22. and consultants the Image Permanence Institute and surrounded by tempered space, meaning that outdoorHerzog Wheeler Associates, we designed a test to monitor climate conditions would exert little or no influence; and,and analyze the results of nightly HVAC shutdowns in the finally, the fans are sizable on this unit, making it a worth-South Deck of the John Adams Building, which houses while target for reducing energy use. Perhaps the mostseveral million volumes. important reason we felt comfortable pursuing this test We chose the Adams Building stacks for several reasons. environment, however, is that we already had actual dataThe space is dedicated to collections storage; therefore, collected from a two-week period when the unit was turnedneither human comfort nor office operation is a prime off to replace a cooling coil.consideration in setting or adjusting climate settings. In The first test ran from January 1 to February 1, 2010. Theaddition, the stacks are served by a dedicated air-handling maximum temperature increase was approximately 5°F,unit; overhead stack lighting is automatically programmed, and it took nearly three weeks to reach the maximum.allowing for better control heat sources; the stack area is Given the already cool temperatures in this stack area, the increase still allowed us to stay within our acceptable climate targets. As expected, with the rise in temperature, the RH dropped slightly while also staying well within our acceptable range. The Time-Weighted Preservation Index (TWPI) calculated for the month of the test was imper- ceptibly changed from the previous month—the TWPI of December 2009 alone was only 0.06 times better than the TWPI including the test month. After analysis, given the lack of risk and the energy- savings benefit of the nightly shutdown, we decided to continue the test, starting in March 2010. The test is still running, and will be monitored very closely as we move into the more humid season. As of the end of April, tem- perature and RH continue to remain in the acceptable rangeFigure 1: Library of Congress—John Adams Building. and TWPI is only 0.1 times better in December 2009 alone, as compared to the period from December 2009 to April 2010. Nightly shutdowns will be suspended if conditions are detected that place collections at risk of accelerated deterioration, mechanical damage or biological growth. During the summer of 2010, we look toward requesting a similar nightly shutdown in the North stacks, which are served by a separate dedicated air-handling unit. Many ideas and strategies are emerging to “green” the operations of cultural heritage institutions. From the stand- point of conservation, I urge every institution considering energy-savings strategies to prepare specific criteria for making these changes, rather than adopting a one-size-fits- all approach, and to ensure that facility and preservation experts work collaboratively to monitor and assess the results of any operational changes. Nancy Lev-Alexander is Head of the Preventive Conservation Section at the Library of Congress.Figure 2: Adams stack plan. Figures 3 and 4: Data from HVAC timed shutdown test.22 PAPYRUS SPRING 2010