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Why Upgrade SharePoint 2019 or Migrate to Office 365

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This session will address the following questions:

Why Upgrade to SharePoint 2019?
Why Migrate to Office 365 SharePoint Online?
Why Consider Hybrid SharePoint 2019 and SharePoint Online

Upgrade to SharePoint 2019 or Migrate to Office 365?
Decisions, decisions, decisions! You’re not alone if you’re running SharePoint 2010, 2013, 2016 and wondering… Is it time to upgrade to 2019 or should I take the plunge and migrate to Office 365. In this session we’ll dive into the decision matrix of the benefits of both SharePoint 2019 and Office 365 SharePoint Online. First we’ll cover the benefits of both, then help you understand the key differences and help you better understand the business value. The session will focus on user experience, technical features, and business value with the goal of helping customers be able to make a clear distinction or decision between one or the other or both… looking at hybrid SharePoint 2019 and Office 365.

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Why Upgrade SharePoint 2019 or Migrate to Office 365

  1. 1. Upgrade to SharePoint 2019 or Migrate to Office 365 Joel Oleson Modern Workplace Architect Joel365 Microsoft Regional Director & MVP @joeloleson Ingrid Camill Modern Workplace Practice Manager General Networks icamill@gennet.com
  2. 2. Poll Question: What version of SharePoint are you running?
  3. 3. Isn’t SharePoint 2007, 2010, 2013, or even 2016 Good Enough?
  4. 4. Agenda • Why? • The Business Value of Migration - SharePoint & Office 365 Infographic • Users and Sharing Story - OneDrive • Developer Story • Modern UX • Compliance • AI and Machine Learning • Wrap Up: Why stay on premises or why migrate to the Cloud? • Expertise Considerations • Q&A
  5. 5. The User Story: OneDrive in SharePoint 2019 and Office 365 OneDrive Unlimited Storage OneDrive Malware Protection OneDrive Recovery OneDrive on Demand Simplified Sharing OneDrive NSC OneDrive Windows 10 Policies OneDrive Mac
  6. 6. SharePoint Developer Story=Framework The SharePoint Framework (SPFx) is a page and web part model that provides full support for client- side SharePoint development • Write once deploy on prem or to the cloud. • Rich Development community • JavaScript Frameworks that you LOVE: React, Handlebars, Knockout, Angular, and more. • Open source client development tools such as node.js, npm, TypeScript, Yeoman, webpack, and gulp. • Supports SharePoint 2016 Feature Pack 2 and SharePoint 2019 & Microsoft Teams https://docs.microsoft.com/en- us/sharepoint/dev/spfx/sharepoint-framework-overview https://developer.microsoft.com/en-us/sharepoint
  7. 7. Mobile Apps, Responsive UX SharePoint 2019 • Updates to work with Mobile Apps and New Responsive Mobile UX Office 365 improvements • Mobile Search, Mobile Official News, improvements, Modern Search
  8. 8. Forms, Flow, PowerApps, Power BI – Cloud Powered, Gateway Integrated Office 365 Power Tools Online Tool Gateways integrate better with 2019 https://docs.microsoft.com/en-us/sharepoint/what-s-new/new-and-improved-features-in-sharepoint-server-2019 SharePoint Server 2019 includes process automation and forms technologies like PowerApps and Flow to connect with your on-premises data. These features needs to be configured via gateway.
  9. 9. Modern Sites, Pages, Lists, Libraries and Webparts • Modern Team Sites & Communication sites • Modern Pages • Drag and drop columns • List extensions • Modern Lists • Drag and drop documents • New Webparts: Activity, Hero List extensions Modern List https://github.com/SharePoint/sp-dev-fx-extensions
  10. 10. Machine learning & AI in Office 365 (much of these will NOT go to 2019+) Automation of Transcription of Audio and Video Files Share Enhancements Block Download, Cross Org sync in Sharing of Files Client Side Extensions, for Lists and Libraries* Extensible and extractable Location column data for GPS, Maps Search Enhancements to Lists, extensibility, promoted links Flow & Stream integrations for Speech to text Facial Detection Video Language files support
  11. 11. Office & SharePoint Home Microsoft Search Office 365 • Office 365 home • Microsoft Search SharePoint 2019 • SharePoint Home • Suite Nav Bar and App Launcher
  12. 12. Office 365 & Hybrid Compliance Data Loss Prevention File Plans Retention Labels Sensitivity Labels Site Classification Labeling
  13. 13. Improved File Experience: Removed Blocked Characters and Increased File length Formerly: "#%&*:<>? / { | } ~.. Most of the characters blocked in 2013. SP2016 removed all non windows except # and %. SharePoint Online (SharePoint for Office 365) and SharePoint 2019 support the special characters #and %
  14. 14. Teams online uses SharePoint Online for storage and a whole lot more… This love is a lasting one…
  15. 15. Poll Question: What is your time frame for upgrading or migrating to new version of SharePoint?
  16. 16. Why Might One Stay on Premises? • Managing your own destiny • Poor or slow bandwidth links to the Internet • Keeping the crown jewels close • Extensive customizations and legacy third party solutions or legacy applications • Concerns over owning your own destiny. • More secure? Is that a Myth?
  17. 17. Why Migrate to Office 365? Always patched. Always up to date. Microsoft Managed Services & Infrastructure Latest features; first release Premium Cloud Only services Guaranteed or paid SLA https://www.zdnet.com/article/microsoft- sharepoint-servers-are-under-attack/
  18. 18. Poll Question: Where are you in your migrate/upgrade decision?
  19. 19. Why Use a Partner? You’re nearly twice as likely to be successful with using expert help… Chances are they’ve seen it before… Four biggest challenges to success: 1) Lack of Expertise 2) Lack of Vision 3) Poor User Adoption 4) Lack of Governance
  20. 20. F O U N D E D 1 9 8 4 SharePoint Services provided since 2007 –located in Glendale, CA VA L U E F O C U S E D We put value first in everything that we do 6 5 + T E A M M E M B E R S Focused on specialization and expertise in technology 5 D I V I S I O N S SharePoint, Infrastructure, ECM, Data Analytics & ServiceNow 2 + M I L L I O N S U P P O R T E D Global users of systems built and supported by our consultants C L I E N T / PA R T N E R F O C U S 60% of our revenue comes from customers with us for 10+ years GENERAL NETWORKS CORPORATION
  21. 21. Your SharePoint and Office 365 Migration Experts Is a move to SharePoint Online or SharePoint 2019 on your roadmap? Start your project off right with a solid plan! Contact General Networks to get started with your SharePoint Upgrade/Migration Assessment and Roadmap Planning Engagement. https://gennet.com/2019-or- online-sp-migration/
  22. 22. Poll Question: How can we help you?
  23. 23. Call to Action… Questions? Let’s Connect Slides: Slideshare.net/joeloleson linkedin.com/in/joeloleson Twitter.com/joeloleson Youtube.com/joeloleson Collabshow.com & TravelingEpic.com joel@joel365.com Plan your upgrade strategy… SharePoint Upgrade/Migration Assessment and Roadmap Planning • https://gennet.com/2019- or-online-sp-migration/

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