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SharePoint Enterprise Search Tips and Tricks Infographic

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Searching SharePoint should be easy. This infographic simplifies power user keyword query language as well as top boolean tips including property based search with examples for your on premises and sharepoint online environments for both SharePoint 2013 and applies to some tips apply to SharePoint 2010 with FAST.

Published in: Technology

SharePoint Enterprise Search Tips and Tricks Infographic

  1. 1. Search Power User Cheat Sheet By Joel Oleson, Director of Enterprise Search BA Insight @joeloleson “Wouldn’t it be great if users had a handy 1 page guide with search examples to simplify search in SharePoint?” –says Everyone SEARCH IS VITAL 71% EXECUTIVES SAY “SEARCH IS VITAL” HAPPIEST ENTERPRISE ORGANIZATIONS 1-2 DEDICATED SEARCH FULL TIME EMPLOYEES BOOLEAN SEARCH TIPS AND (Require) + mice AND men +men +mice OR (Include) mice OR men NOT (Exclude) - mice NOT cats +mice –cats Operators MUST be in CAPS BAD: mice and men GOOD: mice AND men USE “Quotes” for Exact Phrases BETTER: “Mice and Men” OPERATOR is “AND” by DEFAULT Mice Men = Mice AND Men COMPLEX QUERIES Use PARENTHESIS to choose ORDER OF EXECUTION PROXIMITY SEARCH NEAR WORDS NEAR EACH OTHER ANY ORDER ONEAR FIND WORDS IN THE SAME ORDER N=Word Distance Search Web Parts REFINE SEARCH with WEB PARTS OF ENTERPRISE USERS CAN’T FIND WHAT THEY ARE LOOKING FOR… LET’S FIX IT! John NEAR Smith John NEAR(n=3) Smith John ONEAR Smith John ONEAR(n=2) Smith KQL KEYWORD QUERY LANGUAGE : Contains =Equals .. Range Author Author:will Author:"William Sha*” File Type FileType:pdf File Name (exact) FileName=MyFile.jpg File Name (contains) FileName:File Title of document Title:Marketing Last Modified YYYY-MM-DD lastmodifiedtime:2014-11-7 Last Modified (date range) lastmodifiedtime=2014-10-1..2014-11-6 WILD CARD SEARCH USE THE STAR or Asterisk WHEN YOU DON’T KNOW THE ANSWER WILDCARD SEARCH IS POWERFUL ON MISSPELLING OF NAMES Author:”John Sm*” micr* AND share* ONLY SUFFIX NOT PREFIX http://vimeo.com/105365009 REFERENCES: http://www.collabshow.com/?s=search SharePoint 2013 New in Search: http://technet.microsoft.com/en- us/library/ee667266(v=office.15).aspx MS KQL Reference: http://msdn.microsoft.com/en- us/library/office/ee558911(v=office.15).aspx ESSENTIAL GUIDE TO ENTERPRISE SEARCHhttp://www.bainsight.com/gallery-categories/ebooks- gallery/essential-guide-to-enterprise-search Author:”John St*” (mice OR men) KQL POWER Queries BEST REFINEMENT Examples: Can’t find it and it was recent? Check Delve Consider Content Driven Search for Portals 88%

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