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Office 365 SharePoint Online Search Tips & Tricks Infographic

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Office 365 Search Tips and Tricks

Simplify Search for Power Users with this simple one page guide.

Published in: Technology

Office 365 SharePoint Online Search Tips & Tricks Infographic

  1. 1. Search Power User Cheat Sheet By Joel Oleson, Director of Enterprise Search BA Insight @joeloleson “Wouldn’t it be great if users had a handy 1 page guide with search examples to simplify search in SharePoint?” –says Everyone SEARCH IS VITAL 71% EXECUTIVES SAY “SEARCH IS VITAL” HAPPIEST ENTERPRISE ORGANIZATIONS 1-2 DEDICATED SEARCH FULL TIME EMPLOYEES BOOLEAN SEARCH TIPS AND (Require) + mice AND men +men +mice OR (Include) mice OR men NOT (Exclude) - mice NOT cats +mice –cats Operators MUST be in CAPS BAD: mice and men GOOD: mice AND men USE “Quotes” for Exact Phrases BETTER: “Mice and Men” OPERATOR is “AND” by DEFAULT Mice Men = Mice AND Men COMPLEX QUERIES Use PARENTHESIS to choose ORDER OF EXECUTION PROXIMITY SEARCH NEAR WORDS NEAR EACH OTHER ANY ORDER ONEAR FIND WORDS IN THE SAME ORDER N=Word Distance Search Web Parts REFINE SEARCH with WEB PARTS OF ENTERPRISE USERS CAN’T FIND WHAT THEY ARE LOOKING FOR… LET’S FIX IT! John NEAR Smith John NEAR(n=3) Smith John ONEAR Smith John ONEAR(n=2) Smith KQL KEYWORD QUERY LANGUAGE : Contains =Equals .. Range Author Author:will Author:"William Sha*” File Type FileType:pdf File Name (exact) FileName=MyFile.jpg File Name (contains) FileName:File Title of document Title:Marketing Last Modified YYYY-MM-DD lastmodifiedtime:2014-11-7 Last Modified (date range) lastmodifiedtime=2014-10-1..2014-11-6 WILD CARD SEARCH USE THE STAR or Asterisk WHEN YOU DON’T KNOW THE ANSWER WILDCARD SEARCH IS POWERFUL ON MISSPELLING OF NAMES Author:”John Sm*” micr* AND share* ONLY SUFFIX NOT PREFIX http://vimeo.com/105365009 REFERENCES: http://www.collabshow.com/?s=search SharePoint 2013 New in Search: http://technet.microsoft.com/en- us/library/ee667266(v=office.15).aspx MS KQL Reference: http://msdn.microsoft.com/en- us/library/office/ee558911(v=office.15).aspx ESSENTIAL GUIDE TO ENTERPRISE SEARCHhttp://www.bainsight.com/gallery-categories/ebooks- gallery/essential-guide-to-enterprise-search Author:”John St*” (mice OR men) KQL POWER Queries BEST REFINEMENT Examples: Can’t find it and it was recent? Check Delve Consider Content Driven Search for Portals 88% CONNECT, EXTRACT,REFINE

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