Plan Implementation

PLAN
IMPLEMENTATION:
Plan Execution
By: JOVELYN R. UBUNGEN, CPA
MPA 207: Planning
Process

THE NEED FOR PLANNING
– The establishment or improvement of systems for data
collection require careful planning to ensure that the
implementation proceeds in comprehensive, cost-effective
and timely ways.
– This involves a range of tasks that can be encompassed
within a project cycle framework from identification and
analysis of needs, through project formulation and
budgeting, to system design, implementation, monitoring
and appraisal.
Source:
http://www.fao.org/3/x2465e/x2465e0b.htm
Accessed April 27, 2021

Understanding and
planning for the 4 stages of
the project life cycle can
help you manage, organize,
and plan so your project will
go off without a hitch.
A project management life
cycle will help:
❑ Ease communication
between project teams
and stakeholders
❑ Ensure goals are
achievable with the
available resources
❑ Help mitigate risk and
keep projects on track
Source: enngage.com/blog/project-life-
cycle/

– Executing your strategic plan is as important, or even more
important, than your strategy. Critical actions move a strategic
plan from a document that sits on the shelf to actions that drive
organizational growth. The sad reality is that the majority of
organizations who have strategic plans fail to implement. Don’t be
part of the majority! In fact, research has shown that 70% of
organizations that have a formal execution process out-perform
their peers. (Kaplan & Norton)
Plan Execution
Source: https://www.energy.gov/
Accessed: May 3, 2021
https://www.dreamstime.com/

Six (6) Implementation
Pitfalls
Overcommitment: This is because many
options look beneficial and it is easier to accept all of
them than to force a realistic prioritization of
resources. The problem is simply that no
organization has the infinite resources required to
pursue every good idea.
Recommendation: setting no more than 10
objectives – and, with many companies, we have
suggested having even fewer
https://www.cssp.com/implementation-

Poorly defined objectives: vague objectives
that are difficult to implement.
Recommendation: setting objectives that are SMART
(Specific, Measurable, Achievable, Realistic and Time
bound).
pitfalls/
Pitfalls

pitfalls/
Pitfalls
– Poorly crafted implementation plans:
the result of short cuts in the process of creating the action plans.
When writing an action plan, you are both communicating with
yourself (in the future) and allocating specific resources to the
execution activities. Failure to do these two steps with care and
specificity usually results in missed targets and confusion.

Hidden resistance: members of your team will
pretend to be on board with an objective but harbor some
reservations about execution. It is easy to sabotage an
objective you don’t agree with by creating scheduling and
resource conflicts.
Recommendation: To avoid this, use a strategic planning
process that builds buy-in and agreement at every step – even if that
means spending a little more time on your planning.
pitfalls/
Pitfalls

Poor follow through: is a problem that occurs when
your execution activities are not routinely reviewed. It’s just too easy
to get off track when you don’t take time to assure you’re still
following the path you carefully laid out.
Recommendation: holding monthly review sessions to examine
progress on each action plan to assure the whole team is
aware of what you’re doing – and what you are supposed to be
doing.
pitfalls/
Pitfalls

Distraction: is the final common pitfall – and it’s a bad one. Many
executives (especially CEOs) are often distracted by the “flavor of the month”, or the
last article they read that suggests good ideas.
Recommendation: stick to your plan. Try to push as many new ideas into your
annual strategic planning process as possible, with an understanding that the best
ideas will certainly come out on top, given steady, persistent execution. This
doesn’t mean you should never snap up an opportunity that presents itself, but
don’t let those opportunities take over your well-planned intentions.
pitfalls/
Pitfalls

“Implementation of plans, programs and policies
has many times been delayed and inefficient. Even
the sensible policies and programs that address
root causes of problems with long-term impact
often get disrupted, discontinued, or not given due
attention. Unfortunately, even with its high
competency and quality outputs, NEDA’s powers as
an oversight body remains limited to coordinating
plans and recommending policies.”
NEDA’s charter, Socioeconomic Planning Secretary and NEDA chief
Ernesto Pernia Source:
https://www.philstar.com/business/2018/08/30/1846945/neda-
seeks-greater-powers-development-planning
Fostering a “culture of
planning” in the government

– This proposed legislation is a long overdue response to the 1987 Constitution. The passage of this NEDA
Act of 2018 will finally recognize the agency’s independence in implementing socioeconomic plans,
programs and policies as provided for in the Constitution.
– the Act institutionalizes a “Planning Call,” similar to that of DBM’s “Budget Call,” that will ensure a
timely and coordinated planning process — with active participation especially of all pertinent agencies
of government — and will secure the required funding for programs and projects in the Medium-Term
Development Plan.
– The Act also establishes a Long-Term Development Plan that will ensure that plans and programs are
continued seamlessly through succeeding administrations.
– A stronger culture of planning in the country is needed to fully synchronize planning, investment
programming, budgeting and implementation
– “In order to achieve the national economic and patrimony goals stated in our Constitution, the
planning, programming and budget linkage in the government needs to be firmly established, coupled
with a results-oriented monitoring and evaluation system,”
Senate Bill No. 1938 :“The National Economic
and Development Act of 2018”
https://www.neda.gov.ph

Budget Execution Documents
(BEDS)
– The annual Budget Execution Documents (BEDs) contain plans and
targets, consistent with the proposed National Expenditure Program
(NEP) being submitted for Congressional review to serve as basis for the
Annual General Appropriations Act (GAA).
– The early preparation by all concerned of their respective BEDs will
facilitate the Department of Budget and Management's (DBM's)
consolidation of the spending schedules and targets of
departments/agencies/operating units and serve as guide in the
formulation of the national government's allotment release program and
DBCC-approved aggregate disbursement targets.
– The latter serves as the benchmark for the assessment of the overall
disbursement performance of the national government.
Source: DBM CL no. 2020-13 dated October 26, 2020

Submission of BEDs:

Implementation Plan
– An implementation plan is a project
management tool that facilitates the execution of
a strategic plan for a company or a project by
breaking down the implementation process into
smaller steps, while defining the timeline, the
teams and the resources that will be needed.

Implementation Plan
– A project management plan is critical for the success of any
project because it guides the execution and monitoring
phases. Similarly, an implementation plan outlines requisite
steps for the execution of a strategy, tactic or change within
an organization or project.
– Without an implementation plan, your organization could
be rolling out big changes with nothing but an online
reference guide and a stressed-out developer trying to
make everything happen.

Source:
http://faspselib.denr.gov.ph/

Source:
http://faspselib.denr.gov.ph/
❖ The Grant Agreement between the GOP and the World Bank
for the implementation of IPOPs Project was signed on June
28, 2010, and is effective by March 2011. The project will be
for a period of five (5) years.
❖ One of the additional conditions for effectiveness of the Grant
as mentioned in the Agreement and in the Bank’s Project
Appraisal Document (PAD) is the submission of DENR to World
Bank of a Project Implementation Plan (PIP).
❖ The PIP provides the specific activities, methodologies,
management structure, schedule, and other operational
approaches for the implementation of the IPOPs Project,
including financial management and will be used by DENR and
the partner agencies involved in the project during project
implementation.

Implementation of Interventions
– Implementation of interventions may occur in the pre-event period
(preparedness) or during, and/or following, an event.
– Interventions do not just happen. Once an intervention is deemed necessary,
and a governmental, intergovernmental, nongovernmental organization (NGO),
or another agency is tasked, contracted, or assigned to provide the
intervention, the agency selected to provide the intervention must implement
or develop an operational plan for its implementation.
– A project follows the operational plan and consists of many more tasks than
just initiating the intervention. Several tasks must be completed before the
intervention actually can be implemented
https://journals.sagepub.com/doi/pdf/10.1177/140349481351512
1

Checklist for implementation, execution, and completion of an intervention
Note:
❑ This is not an all-
inclusive list, neither in
exact order of
appearance.
❑ If problems occur,
they are to be
numbered and
described in separate
reports as part of
feedback and learning
processes
https://journals.sagepub.com/doi/pdf/10.1177/140349481351512

References
– https://www.projectmanager.com/blog/implementation-plan
– https://journals.sagepub.com/doi/pdf/10.1177/1403494813515121
– https://www.cssp.com/implementation-pitfalls
– http://faspselib.denr.gov.ph/

From the Book of Stephen
Covey
MPA 207:
7 Habits of
Highly
Effective
People

– Our character is a composite of our
habits.
Sow a thought, reap an action
Sow an action, reap a habit
Sow a habit, reap a character
Sow a character, reap a destiny
❑ A habit is the intersection
of knowledge, skill,
and desire.
-Mahatma Gandhi

The Maturity Continuum
LEVEL OF MATURITY
❑ Dependence: The paradigm of you.
You need others to get what you want .You take
care of me. I blame you for the results.
❑ Independence: The paradigm of I.
You get what you want through your own effort. I
can do it. I’m responsible. I am self-reliant.
❑ Interdependence: The paradigm of we.
Cooperate together to accomplish what we want.
We can do it. We can cooperate. We can
accomplish something greater together.
/https://tylerdevries.com/book-summaries/the-7-habits-of-highly-effective-people
Source: https://mdlistic.wordpress.com/2016/12/12/the-maturity-continuum/
Maturity is a process leading to growth and development, while Continuum refers to the
continuous incremental nature of growth and progression.

Effectiveness
Defined
❑ Effectiveness lies in the balance
of producing the desired results and
maintaining production capability (P/PC
balance).
❑ Effectiveness is balancing the golden
egg (production) with the health and
welfare of the goose (production
capability).
❑ It balances short term with long term.
The moral of the fable is that ‘greed loses all by striving
all to gain’, but Covey uses the fable to illustrate a
different moral or principle.
Covey relates the fable to ‘effectiveness’ which he says
is defined by what he refers to as the P/PC Balance. The
“P” stands for production – the “PC” stands for
production capability. Both are necessary for
effectiveness.
Source: https://livingthehabits.wordpress.com/2016/03/08/the-ppc-balance/,
Accessed May 5, 2021
Aesop Fable: The Gooses that laid Golden Eggs

Habit #1: BE PROACTIVE
Principles of Personal Vision
Source: https://tylerdevries.com/book-summaries/the-7-habits-of-highly-effective-people/,
It is not what others do or even our own mistakes that
hurt us the most; it is our response to those things.
Source:
https://uldissprogis.com/,
Accessed May 5, 2021

Habit #1: BE PROACTIVE
We can measure our degree of proactivity by examining where
we focus our time and energy.
A. Circle of Concern/Circle of Influence

Applying Proactivity
– Listen to your language and that of those around you. Record how often you hear
reactive phrases such as “If only,” “I can’t,” or “I have to.”
– Identify an experience you might encounter in the near future where, based on past
experience, you would probably behave reactively. Review the situation in the
context of your Circle of Influence. How could you respond proactively?
– Select a problem from your work or personal life that is frustrating to you.
Determine whether it is a direct, indirect, or no control problem. Identify the first
step you can take in your Circle of Influence to solve it and then take that step.
– Try the above suggestions for 30 days. Then note the change in your Circle of
Influence.

Habit #2: BEGIN WITH THE
END IN MIND
Principles of Personal Leadership
❑All things are created twice.
There’s a mental or first
creation, and a physical or
second creation.
❑Almost all world-class
athletes and other peak
performers are visualizers.
They see it; they feel it; they
experience it before they
actually do it.

A Personal Mission Statement
❑ A personal mission statement focuses on what you want to be
(character) and to do (contributions and achievements) and on
the values or principles upon which being and doing are based.
❑ At the center of our mission statement is our lens through which
we see the world.
❑ Some people have alternative centers, like their spouse, their
family, money, work, possessions, pleasure, friends, or self.
❑ The only solid center is one that is grounded on correct principles.
By centering our lives on timeless, unchanging principles,
we create a fundamental paradigm of effective living.
Visualize your retirement.
✔ What contributions and
achievements will you have made
in your field?
✔ What are your plans for after
retirement?
Identify roles and goals.
✔ Write down each area or capacity
in which we have responsibility
(e.g. individual, husband, father,
businessman, etc) and the goals
you have for each.

Habit #3: PUT FIRST THINGS
FIRST
– Putting first things
first makes you accountable
for your time because when
you set a specific amount of
time for your essential
goals, then you definitely
like to get them done in the
planned time otherwise;
you have to provide reasons
for not accomplishing them.
Source: https://weekplan.net/habit-3-put-first-things-
first Quadrant II is the heart of effective personal
Source: https://topresultsacademy.com/, Accessed May 5, 2021

Quadrant II Organizer
1. Coherence: Between your mission statement, roles and goals, and priorities.
2. Balance: Across all of your roles and responsibilities.
3. Quadrant II Focus: You need a tool that encourages you to focus on Quadrant II. This is
best accomplished by organizes your life on a weekly basis. The key is not to prioritize
what’s on your schedule, but to schedule your priorities.
4. A “People” Dimension: Deal with people, not just schedules. Be effective, not
just efficient.
5. Flexibility: Your planning tools should be your servant, never your master.
6. Portability: You should be able to carry it with you most of the time.
Six important
criteria

⮚ Habit 1 teaches you that you are the master of your life, you are in
charge, and you are responsible for what happens to you.
⮚ Habit 2 appeals to your imagination and encourages you to see with
the eyes of the mind — what is not yet possible. It helps you to create
a vision of what you could become.
⮚ Habit 3 is putting into practice what you have learned until now by
implementing effective management of your own personality. It will
help you spend more time in Quadrant II and understand why dealing
with priorities, first of all, helps us achieve better results and maintain
the balance between productivity and production capacity.

Habit #4: THINK WIN-WIN
Principles of Interpersonal Leadership
One quality many strong
leaders share is the ability to
create situations that are
mutually beneficial to their
team and their customers

Habit #4: THINK WIN-WIN
Balancing Courage and
Consideration
Application suggestions:
Think about an upcoming
interaction in which you will
be attempting to reach an
agreement or negotiate a
solution. Commit to maintain a
balance between courage
(your Win) and consideration
(the other parties’ Win).

Habit #5: SEEK FIRST TO UNDERSTAND,
THEN TO BE UNDERSTOOD
❑ This principle is the key to effective interpersonal
communication.
❑ Communication is the most important skill in life.
❑ The key is to genuinely seek the welfare of the individual,
to listen with empathy, to let the person get to the
problem and the solution at his own pace and time.
❑ It isn’t even always necessary to talk in order to
empathize.
❑ These listening skills will not be effective unless they come
Principles of Empathic Communication
https://tylerdevries.com
/
Source: https://healthruwords.com/

❑ Listen with the intent to understand, not with
the intent to reply.
❑ We all just want to be understood.
❑ 10% of our communication is represented by
the words we say, 30% by our sounds, and 60%
by our body language.
❑ Empathic listening is listening with more than
just your ears, but your eyes and your heart as
well.
❑ Empathic listening is so powerful because it
gives you accurate data to work with.
❑ Satisfied needs do not motivate. Only
unsatisfied needs motivate. Apart from physical
survival, the greatest human need is
psychological survival – to be understood and
affirmed.
❑ Empathic listening is risky. In order to have
influence, you have to be influenced.
❑ Win/Win requires consideration (listening) and
courage (being understood).
❑ Use ethos (integrity/competency), pathos
(feelings), and logos (logic), in that order, to create
compelling presentations.
❑ You cannot go straight to the logical side of your
argument without first addressing pathos and
ethos.
❑ An effective presentation empathizes with the
audience. You need to first get inside their head
and describe the alternative he is in favor of better
than he can himself.
❑ When you can present your own ideas clearly,
specifically, visually, and most important,
contextually – in the context of a deep
understanding of their paradigms and concerns –
you significantly increase the credibility of your
ideas.

Habit #6: SYNERGIZE
Principles of Creative Cooperation
http://www.synergycapitalmanagement.com
/
The person who is truly
effective has the
humility and reverence
to recognize his own
perceptual limitations
and to appreciate the
rich resources available
through interaction with
the hearts and minds of
other human beings.

– “Public Victory does not mean victory over other people. It means success in
effective interaction that brings mutually beneficial results to everyone
involved.” https://sfmagazine.com
/
⮚ Habit 4 - Look for ways to make it
mutually beneficial
⮚ Habit 5 - Learn to listen
⮚ Habit 6 - Combine multiple inputs
creatively to gain more

Habit #7: SHARPEN THE SAW
❑ “Sharpen the saw” basically means exercising all
four dimensions of our nature, regularly and
consistently in wise and balanced ways.
❑ To neglect any one area negatively impacts the
rest.
❑ We must be proactive about it. Sharpening the saw
is a Quadrant II activity.
❑ This is true for organizations just as much as it is for
individuals. You need balance across economics,
talent development, human relations, and purpose.
THE FOUR DIMENSIONS OF
PERSONAL RENEWAL
Principles of Balanced Self-Renewal

Source: https://topresultsacademy.com/,
Phase 3 - Ultimate victory:
Protect the
most
important
asset

References:
– https://tylerdevries.com/book-summaries/the-7-habits-of-highly-
effective-people/
– https://www.youtube.com/watch?v=WFc08j9eorQ
– https://topresultsacademy.com/tools/books/7-habits-effective-
people/

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