Management Functions jbb 3


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Management Functions jbb 3

  1. 1. Management Functions <br />Cooperative Management & Governance Seminar<br />Nueva Segovia Consortium of Cooperative<br />Caoayan, Ilocos Sur<br />October 5-7, 2011<br />
  2. 2. POSDCORB is a word composed of the initials of the functions of the executives. POSDCORB is developed by Luther Gulick.<br />POSDCORB lists the functions of the executives according to Luther Gulick who was a well known member of the classical school. POSDCORB includes seven functions.<br />
  3. 3. POSDCORB<br />POSDCORB is an acronym created by Luther Gulick and LyndallUrwick in their “Papers on the Science of Administration” (1937). <br /><ul><li> Developed as a means to structure and analyze management activities, it set a new paradigm in Public Administration.
  4. 4. Based on the theories of Henri Fayol’s 14 Principles of Management, Gulick and  LyndallUrwick disputed the prevailing thinking that there was a dichotomy between politics and administration. Instead that it was impossible to separate the two. It has been called the “high noon of orthodoxy,” due to the assumption that it was the principles that were important and not where they were applied
  5. 5. The acronym which formulates the responsibility of a chief executive or administrator stands for: Planning, Organizing, Staffing, Direction, Coordinating, Reporting, and Budgeting.</li></li></ul><li>Planning<br />Is defining goals, establishing strategy to meet them, establish plans to coordinate activities, outline methods for doing them to accomplish purpose set by the cooperative.<br />
  6. 6. Organizing<br />Determining what tasks are to be done, establish the formal structure which work are arranged, defined and coordinated for the defined objective<br />
  7. 7. Staffing<br />Staffing is the whole personnel function of bringing in and training the staff and maintaining favorable conditions of work<br />
  8. 8. Directing<br />Motivating, selecting most effective communication channels and resolving conflicts<br />Directing is the continuous task of making decisions and embodying them in specific and general orders and instructions and serving as the leader of the cooperative<br />
  9. 9. Coordinating<br />Coordinating is the all-important duty of interrelating the various parts of the work<br />
  10. 10. Budgeting<br />Budgeting, with all that goes with budgeting in the form of fiscal planning, accounting and control. <br />Reference<br />http:// theories/POSDORB.htm<br />
  11. 11. Reporting<br />Reporting is keeping those to whom the executive is responsible informed as to what is going on, which thus includes keeping himself and his subordinates informed through records, research and inspections<br />
  12. 12. Manager Skills<br />Conceptual <br />Technical<br />Human<br />Decision making<br />Problem Solving<br />
  13. 13. Conceptual Skills<br />Ability to see the ‘big picture’, to recognize and understand significant elements in a situation.<br />Creation Phase:<br /> Establish positive <br /> thinking<br /> Develop creative ideas<br /> Combine<br /> Refine<br /> Re-arrange<br />Simplify<br />
  14. 14. Technical Skills<br />Development of your technical skills as an integral part of your personal development<br />Strong technical skills can save you time and increase income<br />Knowledge of and proficiency in activities involving methods, processes and procedures.<br />
  15. 15. Human Skills<br />Ability to work with people. <br />Creation of an environment in which people feel secure and free to express their opinions.<br /> HR is most important career skill<br /> One’s ability to get along is the single most important factor affecting chances of success in the workplace<br />
  16. 16. Decision Making Skill<br />Simple tips:<br /> - get all the facts<br /> - weigh<br /> - decide<br /> - act<br />Ability to solve problems that will benefit enterprise. Also ability to design a workable solution to the problems and to avoid them in future<br />Post Implementation:<br /> - monitor<br /> - verify results<br /> - document<br /> - celebrate success<br />
  17. 17. Problem Solving<br />Prevention Principle<br /><ul><li>Solve problem @ the source. Live by the 1 – 10 – 100 rule</li></ul>Practice Principle<br />
  18. 18. Problem Solving<br /><ul><li>If problem is not fixed when it occurs it will become costlier to fix later – money and time</li></ul>1 – 10 – 100Rule<br />100<br />Cost<br />Fix Problem<br /> After it Goes to<br /> Customer<br />Fix Problem<br /> Before it Reaches<br /> Customer<br />10<br />1<br />Prevent Problem<br />Time<br />
  19. 19. Managerial Function<br />1Planning<br /><ul><li>Organizing
  20. 20. Staffing
  21. 21. Directing/Influencing
  22. 22. Coordinating
  23. 23. Budgeting</li></ul>Lately in public administration<br />POSDECoRB<br />Managerial Function<br />1 Planning<br /><ul><li> Organizing
  24. 24. Staffing
  25. 25. Directing/Influencing
  26. 26. Coordinating/Reviewing
  27. 27. Budgeting</li></li></ul><li>Level of Management<br />3<br />Top Level Management<br />1<br />Middle Level<br />2<br />First-Line<br />Workers<br />4<br />
  28. 28. Top Level Management<br />Middle Level<br />First-Line<br />
  29. 29. Chain of Command<br />
  30. 30. Chain of Accountability<br />
  31. 31. Middle Management<br /> Responsible for working out strategies and plans to implement decisions and policies made by top level managers.<br />
  32. 32. First Line Level Supervisor<br />Responsible for ensuring work is done according to plans.<br />
  33. 33. Workers<br />People who work directly on a job or task and have no responsibility for work of others.<br />
  34. 34. Managerial Skills<br />Conceptual / Design<br />Top Level<br />Middle<br />Design / Human Skills<br />Technical<br />First Line<br />
  35. 35. Managerial Functions<br />45<br />25<br />TOP<br />20<br />5<br />35<br />30<br />20<br />MIDDLE<br />15<br />50<br />30<br />15<br />FIRST<br />Plan <br />Org <br />Leading <br />Coordinating <br />5<br />
  36. 36. 10 Managerial Roles<br />Interpersonal Roles (figurehead, liaison, leads)<br />Decision Maker ( entrepreneur, disturbance handler, resource allocator, negotiator)<br />Informational Roles (monitors, disseminator, spokesperson)<br />