Ethics and Conduct Policy for Cooperatives


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Ethics & Conduct Policy for Cooperatives

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Ethics and Conduct Policy for Cooperatives

  1. 1. Ethics and Conduct Policy for Cooperatives By : Jo B. Bitonio, DPA For DAR Training on Policy Formulation November 22 – 23, 2011 Supreme Hotel, Baguio City
  2. 2. An Ethics Committee is hereby created and shall be composed of three (3) members to be appointed by the Board of Directors. Within ten (10)days after their appointment, they shall elect from among themselves a Chairman, Vice-Chairman and a Secretary who shall serve for a term of one (1) year or until successors shall have been appointed and qualified. No member of the Committee shall hold any other position in the Cooperative during his term of office. Article I Creation of Ethics Committee
  3. 3. . <ul><li>The Ethics Committee shall: </li></ul><ul><li>Develop Code of Governance and Ethical Standard to be observed by the members, officers and employees of the cooperative subject to the approval of the BOD and ratification of the GA; </li></ul><ul><li>Disseminate, promote and implement the approved Code of Governance and Ethical Standards; </li></ul><ul><li>Monitor compliance with the Code of governance and Ethical Standards and recommend to the BOD measures to address the gap, if any; </li></ul>Article 2: Functions & Responsibilities
  4. 4. . 4.Conduct initial investigation or inquiry upon receipt of a complaint involving Code of Governance and Ethical Standards and submit report to the BOD together with the appropriate sanctions; 5.Recommend ethical rules and policy to the BOD; 6.Perform such other functions as may be prescribed in the By-laws or authorized by the GA. Article 2: Functions & Responsibilities
  5. 5. . Offenses & Violations Article 3:
  6. 6. An officer should not be delinquent in his/her loans
  7. 7. In attending meetings – The number of hour/s Late should be deducted prorate from the Officers’ Per Diem
  8. 8. Do not wear slippers, shorts and sleeveless shirts
  9. 9. Wear Uniform
  10. 10. No Sleeping During Meeting
  11. 11. No Text and Call during Meeting
  12. 12. No to Excessive Calls during Meetings
  13. 13. No to Conflict of interest
  14. 14. No to Nepotism
  15. 15. No to Abuses of Resources <ul><li>Remuneration </li></ul><ul><li>Transportation </li></ul><ul><li>Communication </li></ul><ul><li>Travel </li></ul><ul><li>Training </li></ul><ul><li>Entertainment </li></ul>
  16. 16. No to Commissions (kickbacks)
  17. 17. No to Board interference in management duties
  18. 18. No to Strongman leadership
  19. 19. Non to Excessive spending for non-earning assets (building, cars, computers etc.)
  20. 20. No to Falsifying financial information
  21. 21. No to incomplete and false records
  22. 22. No to overspending
  23. 23. No to irregular external audits
  24. 24. <ul><li>No to accepting free or greatly discounted products, services or other items of an extraordinary value that are suitable for personal use from an employee or representative of a supplier, vendor, subcontractor, consultant or competitor of the Cooperative </li></ul>
  25. 25. <ul><li>Personal interests or activities that are or could only be reasonably accomplished using Cooperative, material, equipment or proprietary information (e.g., working for an outside interest - whether paid or unpaid - whose activities could only reasonably be conducted during normal business hours)is prohibited. </li></ul>
  26. 26. <ul><li>Directly or indirectly acquiring or turning any business opportunity which ought to be available to the Cooperative to your own or someone else’s personal advantage is prohibited. </li></ul>
  27. 27. 5 S <ul><li>Smile </li></ul><ul><li>Sit </li></ul><ul><li>Sleep </li></ul><ul><li>Snore </li></ul><ul><li>Sign the voucher </li></ul>
  28. 28. Directors, officers and committee members, who willfully and knowingly vote for or assent to patently unlawful acts, or who are guilty of gross negligence or bad faith in directing the affairs of the Cooperative or acquire any personal or pecuniary interest in conflict with their duties as Directors, officers or committee members shall be liable jointly and severally for all damages resulting therefrom to the Cooperative, members and other persons. Article 5: Liabilities of Directors, Officers and Committee Members.
  29. 29. When a director, officer or committee member attempts to acquire, or acquires in violation of his duties, any interest or equity adverse to the Cooperative in respect to any matter which has been reposed in him in confidence, he shall, as a trustee for the Cooperative, be liable for damages or loss of profits which otherwise would have accrued to the Cooperative. Article 5: Liabilities of Directors, Officers and Committee Members.
  30. 30. Article 5: Possible Penalties <ul><li>Letter Reminder </li></ul><ul><li>One on One meeting </li></ul><ul><li>Hearing </li></ul><ul><li>If found guilty: suspension or termination depending on the degree of violations committed </li></ul>
  31. 31. Date Approved: Signatories: