Creative Project Planning ideas


Published on

Workshop on creative project planning techniques & productivity

Published in: Business, Technology
No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

Creative Project Planning ideas

  1. Plan that (Creative) Project Monday, 3 August 2009
  2. The left brain is about: words numbers logical thinking sequences rational thinking analysing being objective looking at parts Monday, 3 August 2009
  3. The right brain is about: rhythm colour imagination daydreaming spatial thinking intuition holistic thinking synthesising being subjective looking at the whole Monday, 3 August 2009
  4. It’s about using your whole brain, not just one side or the other... Monday, 3 August 2009
  5. creative project planning happens in 4 steps Monday, 3 August 2009
  6. 1. vision 2. current reality 3. action steps 4. keeping it going Monday, 3 August 2009
  7. 1. vision Monday, 3 August 2009
  8. What is it I really want? How will I know when I have it? Monday, 3 August 2009
  9. 2.current reality Monday, 3 August 2009
  10. what is my current reality in relation to this project really like? Monday, 3 August 2009
  11. woods or trees? Monday, 3 August 2009
  12. 3. action steps (5 ways to plan stuff) Monday, 3 August 2009
  13. VISION ACTION STEPS 1. ____________________________________________________ 2. ____________________________________________________ 3. ___________________________________________________ 4. ____________________________________________________ 5. ____________________________________________________ 6. ____________________________________________________ 7. ____________________________________________________ 8. ____________________________________________________ CURRENT REALITY Monday, 3 August 2009
  14. ACTION STEPS TIPS 1. This is the simplest possible way to plan your project. 2. First, get your Vision and your Current Reality as clear as you can and write a compelling paragraph (or dot points) in the relevant boxes. 3. Next, plot the obvious action steps ..don't worry about gaps. It is a trap for young players to overplan. An overall strategy is great, with as much detail as you can for now. 4. For each major action step, you can create a ‘Subordinate Chart’ to break that action step into its own action steps. 5. For each action step, ask yourself: Is it brief, accurate and concise? Does it have a due date? 6. Overall, ask: If I do all these steps, would I get to my vision? 7. If No, see if you can plug any gaps – if not, just be aware of them and see if the missing bits become clear as you proceed. Monday, 3 August 2009
  15. mindmap your project renew call community teaching gig someone each day existing keep business see someone family healthy meditation projects each weekend and daily finish friends walks Canberra project shorter hours? garage sale keep day ??? money job write that novel research trip to Cairns 20 hours do outline per week sell shorter excerpts make a living from (articles) use research writing to develop articles editing course organise time book for Feb networking big rocks & contacts 4 quadrants call join writers editors ??? group Monday, 3 August 2009
  16. Monday, 3 August 2009
  17. MINDMAPPING TIPS 1. This is a great tool for great tool for generating ideas & planning, as it works with left and right brain, logical and holistic at the same time. It’s a bit like making a street map to your destination. 2. Put an image in the centre for the main idea - add a word or phrase. 3. Use a colour to draw a branch out from the centre, or a bubble floating nearby...add a word that relates to an aspect of your project. 4. One word or concept per branch/bubble, each branch connecting to the central image... 5. Add sub branches/bubbles around the main ones. 6. Use pictures to prompt your memory. 7. Lots of colour is great. Monday, 3 August 2009
  18. blueprint your project family and friends renew community teaching gig call someone each day existing business see someone each weekend projects finish Canberra project keep healthy keep day job / shorter hours? daily walks money meditation garage sale sell shorter excerpts (articles) use research to develop do outline articles write that novel ??? research trip to Cairns organise call editors time networking & 20 hours per week 4 quadrants ??? contacts big rocks join writers group editing course book for Feb Monday, 3 August 2009
  19. BLUEPRINTING TIPS 1. This is a great tool for spatial planners, who like to see visual representations where the relationships between elements is clear. 2. Draw the spaces for your project as if you were doing a floor plan for a house. Experiment with number of rooms, links between rooms and sizes until you feel it is right. More important aspects of your project will have a bigger ‘room’ and areas that link together should be placed next to each other. 3. Each room represents a core aspect of your project. So, if your goal is to support yourself from writing, a core aspect will be to write your novel! Put these in words in the centre of each room. 4. In another colour and smaller print, put in known aspects of the core, medium term goals and ongoing elements. If you know there is more, but don’t know what it is, use question marks. 5. From here, you can either make monthly or weekly ‘to do’ lists for each room, or copy your plan with just the room names so you can write in week-to-week tasks (or monthly for slower projects). One week, for example, your writing blueprint might have ‘teach writing course at local school’ in the ‘Money’ room and ‘ring Susan from literary agency’ in the ‘Networking and Contacts’ room. Monday, 3 August 2009
  20. LISTING YOUR PROJECT ONGOING URGENT SHORT-TERM MEDIUM-TERM LONG-TERM Daily walks Book editing course Finish Canberra project Shorter hours/day job First draft Meditation Renew community Call editors Cairns research trip Final draft teaching gig Call a friend daily Call Susan literary Join writers group Find an agent Publish!! agency See a friend weekly Garage sale Write 3 articles for Holiday to celebrate! publication Plan each week Outline of novel Solve plot problem re barrier reef trip??? TIPS 1. This is a great tool for people who love lists, who like linear organising of tasks. 2. Put all the tasks you can identify into these 5 categories. 3. Do the things in the first 2 columns until all the urgent tasks are done. Then make a new ‘urgent’ list and rethink the short-, medium- and long-term lists. 4. If you know there is more to do, or an element that isn’t clear, but don’t know what it is, use question marks. Joanna Maxwell Phone: 0421 310 370 © Polaris Associates Pty Limited 2006 Monday, 3 August 2009
  21. STORYBOARDING YOUR PROJECT MODULE: Sell short articles JOB: Write article about Cairns holidays TIMING: During September LOCATION: Sydney / Cairns DO FIRST: Research on Cairns / trip to Cairns / pitch to travel editor OR Write article about Cairns holidays During September Do research on Cairns first Monday, 3 August 2009
  22. STORYBOARDING TIPS 1. This is a great tool if you know lots of tasks you need to do, but aren’t yet sure how they fit together. 2. Put each task you can identify onto separate 3x5 card (or even a post-it note). 3. If you are at the stage of knowing quite a bit, you can follow the first example above, with lots of info about your task. If not, use example 2 or even 3 as your guide. (You can always add more detail later!) 4. If you know there is more to do, or an element that isn’t clear, but don’t know what it is, use question marks. 5. Pictures or diagrams can be useful. 6. Once you have a big pile of cards, organise them in the way that works best for YOUR project - either in modules or timelines, or...?. Spread them out and move them around until some sense of order emerges. 7. You can stick them on a cork board (or on the wall if they are post-it notes) so you can have them both in modules and timelines at the same time, a bit like a graph chart with modules down the side and time frames across the bottom. 8. Or you can organise them in piles based on when they need to be done, then just work through each pile in its allotted time frame. Monday, 3 August 2009
  23. 4. keeping it going Monday, 3 August 2009
  24. Urgent! Not!Urgent I II Important! (MANAGE)! (FOCUS)! ! Crisis! ! Preparation/planning! ! Medical!emergencies! ! Prevention! ! Pressing!problems! ! Values!clarification! ! Deadline"driven!projects! ! Exercise! ! Last"minute!preparations! ! Relationship"building! for!scheduled!activities! ! True!recreation/relaxation! Quadrant!of!Quality!&!Personal! Quadrant!of!Necessity! Leadership! III IV (AVOID)! (AVOID)! Not!Important! ! Interruptions,!come!calls! ! Trivia,!busywork! ! Some!mail!&!reports! ! Junk!mail! ! Some!meetings! ! Some!phone! ! Many!“pressing”!matters! messages/email! ! Many!popular!activities! ! Time!wasters! ! Escape!activities! ! Viewing!mindless!TV! © FRANKLIN shows! COVEY Quadrant!of!Deception Quadrant!of!Waste Monday, 3 August 2009
  25. your personal environments Monday, 3 August 2009
  26. Plan that (Creative) Project Monday, 3 August 2009