CAFM / IWMS Presentation Tririga Conference 2008

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Tririga 9i Implementation Process at the State of CA - AOC

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CAFM / IWMS Presentation Tririga Conference 2008

  1. 1. Christine Nath Sr Business Analyst/Project Manager, AOC Yvette Love Technical Lead, CFI All Hands on Desk: A Rapid Deployment of CAFM 9i to the California Courts October 22, 2008
  2. 2. Challenge
  3. 3. How do you Manage a Portfolio with Unpredictable Growth and Unique Processes?
  4. 4. Senate Bill 1732 58 Counties © 2008 TRIRIGA INC. | November 2, 2008 | 4
  5. 5. Equal access to justice is a key underpinning of our society and the rule of law. © 2008 TRIRIGA INC. | November 2, 2008 | 5
  6. 6. Fact 1 1 courtroom / 15,432 Californians Fact 2 23+ court facilities are trailers Fact 3 25% courtrooms have no jury space Fact 4 41% use public hallways to bring in custody defendants into courtrooms Fact 5 68% have inadequate security Fact 6 78% do not have adequate access for people with disabilities. © 2008 TRIRIGA INC. | November 2, 2008 | 6
  7. 7. Unpredictable Growth of the AOC Portfolio 500,000 500k SQFT 20M SQFT % Increase 300 2.4M SQFT 10.5M SQFT 200 100 750k SQFT 3M SQFT 0 2004 2005 2006 2007 2008 2009 20?? Year © 2008 TRIRIGA INC. | November 2, 2008 | 7
  8. 8. Transfer Program Capital Program Facilities and  Portfolio Programs © 2008 TRIRIGA INC. | November 2, 2008 | 8
  9. 9. Transfer Program 0 SQFT to 10.5+M SQFT  in 5 years © 2008 TRIRIGA INC. | November 2, 2008 | 9
  10. 10. Transfer Program ‐ Requires Sharing Space © 2008 TRIRIGA INC. | November 2, 2008 | 10
  11. 11. Transfer Program No Money during   Negotiations © 2008 TRIRIGA INC. | November 2, 2008 | 11
  12. 12. Capital Program Depends on Public  Funding, NOT Market  Forces.  © 2008 TRIRIGA INC. | November 2, 2008 | 12
  13. 13. Capital Program Funding for Construction  based on 3 Phases.  © 2008 TRIRIGA INC. | November 2, 2008 | 13
  14. 14. Facilities Mgmt Program Supports a BIG state  through Regional SPs © 2008 TRIRIGA INC. | November 2, 2008 | 14
  15. 15. Facilities Mgmt Program Significant complexity in  the assignment/ approval  of work © 2008 TRIRIGA INC. | November 2, 2008 | 15
  16. 16. Facilities Mgmt Program Supports Varied  Facility Types © 2008 TRIRIGA INC. | November 2, 2008 | 16
  17. 17. Portfolio Mgmt Program 130 Leases and Occupancy Agreements 85 Owned Property 319 Remaining Lease or Owned 200+ Subleases and Licenses © 2008 TRIRIGA INC. | November 2, 2008 | 17
  18. 18. Solution
  19. 19. Components for Success People + Technology © 2008 TRIRIGA INC. | November 2, 2008 | 19
  20. 20. People
  21. 21. Planned  Demand  Maint Assets Maint Portfolio Project  Oracle  Mgmt Integration Real  Property CAFM 9i
  22. 22. Financial  HR System System CAFM 9i Other Systems  Mobile  (ie. BAS, SP, VFA) Devices Integrated Systems © 2008 TRIRIGA INC. | November 2, 2008 | 22
  23. 23. How Did We Get There?
  24. 24. Long Journey… 8.4 Go Live April 2005 8.4 Difficulties Surveyed other apps - Tririga was the right solution 9i Go Live Sep 2008 © 2008 TRIRIGA INC. | November 2, 2008 | 24
  25. 25. 1 “All Hands on Desk” 2 Rapid Prototyping 3 Flexibility © 2008 TRIRIGA INC. | November 2, 2008 | 25
  26. 26. 1 “All Hands on Desk” © 2008 TRIRIGA INC. | November 2, 2008 | 26
  27. 27. Clear Roles and Responsibilities Business 3rd Party Team Consultant IT Team © 2008 TRIRIGA INC. | November 2, 2008 | 27
  28. 28. 9i TRIRIGA Configuration and Support Activities Consultant Level of Support IT Implementation Operations Phase © 2008 TRIRIGA INC. | November 2, 2008 | 28
  29. 29. 2 Rapid Prototyping © 2008 TRIRIGA INC. | November 2, 2008 | 29
  30. 30. “Planned” Phased Approach Portfolio 8.4 Maintenance Mgmt 9i Port RP Maint Mgmt Proj Mgmt Oracle Int © 2008 TRIRIGA INC. | November 2, 2008 | 30
  31. 31. Four Environments Proto type DEV STAGE PROD © 2008 TRIRIGA INC. | November 2, 2008 | 31
  32. 32. Assumptions Business driven project SMEs familiar with Tririga OR similar apps Prototype environment 3rd Party Consultant well versed in Tririga AND Industry Best Practices IT group responsible for the environment Flexibility © 2008 TRIRIGA INC. | November 2, 2008 | 32
  33. 33. Waterfall Method © 2008 TRIRIGA INC. | November 2, 2008 | 33
  34. 34. Waterfall Method © 2008 TRIRIGA INC. | November 2, 2008 | 34
  35. 35. Agile Development/ Iterative Process Requirements Planning Analysis & Design Deployment Test & Demo Prototype © 2008 TRIRIGA INC. | November 2, 2008 | 35
  36. 36. Agile Development/ Iterative Process © 2008 TRIRIGA INC. | November 2, 2008 | 36
  37. 37. 3 Flexibility Change is the only constant © 2008 TRIRIGA INC. | November 2, 2008 | 37
  38. 38. Changes to Business Processes & Priorities © 2008 TRIRIGA INC. | November 2, 2008 | 38
  39. 39. Changes to the Phased Approach Portfolio 8.4 Maintenance Mgmt 9i Port Maint Mgmt Proj Oracle RP Mgmt Int © 2008 TRIRIGA INC. | November 2, 2008 | 39
  40. 40. Changes to Roles and Responsibilities Business 3rd Party IT Team Consultant Team © 2008 TRIRIGA INC. | November 2, 2008 | 40
  41. 41. What Did We Learn?
  42. 42. Lessons Learned Clear Roles and Responsibilities Flexibility is critical Unix Server OS is “almost the same” as Windows Server OS © 2008 TRIRIGA INC. | November 2, 2008 | 42
  43. 43. Conclusion
  44. 44. Benefits of CAFM 9i Implementation Centralized coordination and communication across distributed workforce Automate and standardize manual processes Increase operational efficiency Provide metrics for planning and increasing quality of service © 2008 TRIRIGA INC. | November 2, 2008 | 44
  45. 45. Equal access to justice is a key underpinning of our society and the rule of law. © 2008 TRIRIGA INC. | November 2, 2008 | 45
  46. 46. Questions?

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