Government Documents CE


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  • Government Documents CE

    1. 1. Government Documents Be unafraid Be flexible Be creative
    2. 2. Overview of session <ul><li>Focus on pre-1976 searching </li></ul><ul><li>Known item searching </li></ul><ul><li>Partial information </li></ul><ul><li>Getting people started with topical searching </li></ul><ul><li>Getting people started with maps </li></ul>
    3. 3. Known-item searching Title only Series name & number Common citations
    4. 4. When it’s not in the catalog… <ul><li>Try WorldCat </li></ul>
    5. 5. Question: <ul><li>My professor told me about this government report, but it’s not in the catalog. Do we have it? </li></ul><ul><li>It’s called “ Measuring forest-fire danger in northern Idaho .” </li></ul>
    6. 6. A 1.38:29
    7. 7. When the SuDoc # isn’t in WorldCat… <ul><li>2. Try a print index (and use cues found in WorldCat) </li></ul>
    8. 8. Monthly Catalog (MoCat)
    9. 9. Cumulative Title Index
    10. 10. Poore’s Index
    11. 11. Question: <ul><li>I saw a reference to a report in a book I checked out, but I don’t know how to find it. Where would it be? </li></ul><ul><li>It’s called “ The Rocky Mountain spotted fever tick .” It was written in 1911, and the citation says it’s from the USDA. </li></ul>
    12. 12. Cumulative Title Index
    13. 13. Cumulative Title Index Entry
    14. 14. A 9.6:105
    15. 15. Another option… <ul><li>3. You may want to try: </li></ul><ul><ul><li>Lexis-Nexis Congressional (for hearings or some Serial Set searhing) </li></ul></ul><ul><ul><li>The digital Serial Set (for 1789-1937) </li></ul></ul><ul><ul><li>(More on this later…) </li></ul></ul>
    16. 16. What if they don’t have a title? <ul><li>Series name and number </li></ul><ul><ul><li>Example: USGS Bulletin 922-N </li></ul></ul><ul><li>Find the series title/call number in the OPAC, on WorldCat, or in the Government Serial Titles index </li></ul>
    17. 17. Common Legal Citations <ul><ul><li>115 Stat 1425 </li></ul></ul><ul><ul><ul><ul><li>Refers to Statutes at Large (volume, page) </li></ul></ul></ul></ul><ul><ul><li>Pub. L. 107-110 or P.L. 107-110 </li></ul></ul><ul><ul><ul><ul><li>Public Law number (Congress #, law #) </li></ul></ul></ul></ul><ul><ul><li>Both of these refer to passed laws </li></ul></ul><ul><ul><li>Can find online on GPO Access (1995-present) or in Hein Online database </li></ul></ul>
    18. 18. Common Legal Citations <ul><li>20 USC 6301 </li></ul><ul><ul><li>U.S. Code citation (title, section) </li></ul></ul><ul><ul><li>U.S. Code provides latest in legislative law (cumulative) by topic </li></ul></ul><ul><li>34 CFR 200.13 </li></ul><ul><ul><li>Code of Federal Regulations (title, part.section) </li></ul></ul><ul><ul><li>Latest in regulatory law by topic </li></ul></ul><ul><ul><li>Note: new and pending regulations published in Federal Register </li></ul></ul><ul><li>Can find online on GPO Access </li></ul>
    19. 19. Serial Set <ul><li>What is the Serial Set? </li></ul><ul><ul><li>A catch-all Congressional product with a mish-mash of great stuff: </li></ul></ul><ul><ul><ul><li>Bill reports (provide bill intent) </li></ul></ul></ul><ul><ul><ul><li>Reports from special investigations & explorations </li></ul></ul></ul><ul><ul><ul><li>Some executive branch reports (including major series) </li></ul></ul></ul><ul><ul><ul><li>Etc., etc., etc. </li></ul></ul></ul><ul><li>The Serial Set does not contain bills, laws, or hearings (usually) </li></ul><ul><li>Good overview at </li></ul>
    20. 20. When should I think about using the Serial Set? <ul><li>When you have a reference to a Senate or House “report” or “document” </li></ul><ul><li>When the research falls within the 1789-1970 range </li></ul><ul><li>When you’re looking for a special investigation or special event </li></ul><ul><li>When you’re looking for a major executive branch series </li></ul><ul><li>Since the digital Serial Set is so easy to search, give it a try when doing topic searches. </li></ul>
    21. 21. How to recognize a Serial Set reference <ul><li>Includes a “doc” or “rep” </li></ul><ul><ul><li>H.rep. or S.rep. (associated w/ a bill) </li></ul></ul><ul><ul><li>H.doc or S.doc or S.exec.doc or H. Misc.Doc. (everything else) </li></ul></ul><ul><li>Includes a Congress & session (ex: 67-1) </li></ul><ul><li>If pre-1937 (at the moment), you can use the digital Serial Set database to find the report. </li></ul><ul><li>Otherwise, use L-N Congressional to identify volume number. </li></ul>
    22. 22. Question: <ul><li>“ I found this reference to S.Misc.Doc. 65, 52-1 in a book on fisheries in Montana. How do I get the actual report?” </li></ul>
    23. 25. Question: <ul><li>“ I need the War Department report from 1865, and you don’t have it downstairs in the W’s. Is there another way I can get it?” </li></ul>
    24. 29. Semi-known and unknown items General hearing details Partial information Statistical needs Topical searching
    25. 30. How do you get people started? <ul><li>Suggest preliminary searching in: </li></ul><ul><ul><li>Serial Set Index </li></ul></ul><ul><ul><li>Lexis-Nexis Congressional </li></ul></ul><ul><ul><li>Cumulative Subject index & MoCat </li></ul></ul><ul><ul><li>WorldCat with a publisher location “Washington” element </li></ul></ul><ul><li>Gov docs librarian trick is to consider which agency would be interested in their topic </li></ul>
    26. 31. Hearings: Lexis-Nexis Congressional <ul><li>Great source for hearings </li></ul><ul><ul><li>Search by topic, committee, date, witness </li></ul></ul><ul><li>Provides SuDoc call numbers </li></ul><ul><li>Useful starting point for historical research </li></ul><ul><li>Full index of the Serial Set </li></ul>
    27. 32. Question: <ul><li>Did Professor Scott Mills in the Wildlife Biology Department ever testify before Congress? </li></ul>
    28. 33. Yes!
    29. 36. Partial information <ul><li>Requires creative searching </li></ul><ul><li>Good reference interview is key </li></ul><ul><li>Many times the patron will have to look at the options and decide what works best </li></ul>
    30. 37. Question <ul><li>“ How can I get the text of the Dawes Act?” </li></ul>
    31. 38. Dawes Act <ul><li>Get background information through reference interview or quick web search </li></ul><ul><li>Look in Hein Online’s Statutes at Large </li></ul><ul><li>If the initial bill is needed, suggest using the Congressional Record (but bills are not consistently accessible) </li></ul>
    32. 39. Historical Statistics <ul><li>Think about what agency might need to collect data on that topic. </li></ul><ul><li>The Statistical Abstract goes back to 1878. </li></ul><ul><li>Try the digital Serial Set (might give a clue as to a pertinent agency or series) </li></ul>
    33. 40. Question <ul><li>“ How many tons of vermiculite were mined in Libby in 1928? </li></ul>
    34. 43. Further reading in this series shows that Libby was the only area in Montana that was mining vermiculite.
    35. 44. A few more chronic questions… <ul><li>“ I need a map of some property I own.” </li></ul><ul><li>or </li></ul><ul><li>“ I need the survey notes for this property.” </li></ul><ul><li>BLM Montana Survey Plats & notes </li></ul><ul><ul><li> </li></ul></ul><ul><li>GLO Land Records </li></ul><ul><ul><li> (other states) </li></ul></ul><ul><li>Note: some questions about property can only be answered at the county courthouse. </li></ul>
    36. 45. Maps: How to get a patron started <ul><li>Ask about the time period (the way people define “old” really varies). </li></ul><ul><li>Ask about the location/scope (how much detail). </li></ul><ul><li>What features are needed (general locations, topography, geology/ground content, elevations)? </li></ul><ul><li>Check the cartobibliography & remember the map card catalog. </li></ul><ul><li>Really listen to what the patron is looking for and be flexible in how you search (much is not yet in the OPAC & the cataloging may be very light). </li></ul>
    37. 46. A few map resources <ul><li>USGS Publications Warehouse </li></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Useful for tracking down formal titles & series numbers </li></ul></ul><ul><ul><li>Includes a large amount of full text </li></ul></ul><ul><li>MBMG State Geologic Mapping Program </li></ul><ul><ul><li> </li></ul></ul>