Why Information Lifecycle Management?
Information Lifecycle Information must be classiﬁed.
Management Before a value can be placed on information or
the right infrastructure, or security protection
Information Lifecycle Management (ILM) is a can be assigned to information it must be
comprehensive paradigm to manage the ﬂow classiﬁed and the appropriate business
of data and metadata through your company’s process wrapped around it. Unless a company
systems, from creation and storage to the time understands how various types of information
when it becomes obsolete and needs to be should be handled, protected, or stored all
discarded. It is a practice which recognizes information is treated the same and eventually
that protection, security, availability, and the a company ends up with an information “junk
value of information changes over time, and drawer”.
attempts to align these needs with appropriate
Information has a lifecycle.
IT infrastructure and business process and at
any given point in time. During the cycle, costs Information is not static. It is created, used,
are aligned with the business value of this archived, perhaps used again, and eventually
information at each point in time. Information disposed of. Information Lifecycle Management
Lifecycle Management is based on the following dictates that data is handled diﬀerently
three fundamental principles. depending on the lifecycle state.
The business value of information scanned copies of the actual order in a ﬁle
server, and so on. The diverse pieces of
changes over its lifecycle.
information for this order must be stored
The business value of most information decays and tracked in a composite manner for you
over time. Information is relevant, in use, and to properly service your client.
of greatest value shortly after it is created. As
• As the order is being processed, this order
business needs change, information lifecycle
information must be protected in case a
management recognizes that data may
disaster strikes. Your client doesn’t want to
become less relevant and may be a candidate
hear about any of your internal issues, he
for archiving. Occasionally and unexpectedly,
wants his order. Availability and continuity
some older information may suddenly become
of this information is very important.
crucial and need to be quickly, completely, and
accurately retrieved. An example of this may
• Sales personnel may need to access order
be a legal matter where failure to produce this
information from the ﬁeld via mobile
information may result in severe penalties.
phones or other handheld devices. In
such a scenario, mobile security becomes
Strategic Data Management (SDM) is a essential.
data management company specializing
• Simultaneously, your business may wish
in Information Lifecycle Management. In
to access aggregate sales information via
conjunction with our partners, we oﬀer a
a dashboard, and then dive into speciﬁc
comprehensive set of ILM processes, products,
order information for analysis and forecast
and services to address our clients’ ILM needs
at every step of the data lifecycle.
• Post-processing, the sales order is no longer
as valuable and should be moved from an
Why ILM? expensive SAN to lower-cost storage. The
data must be archived, but still available,
Consider a seemingly simple piece of
for later use in audits and other regulatory
information, such as a sales order:
processes. The archive must be searchable
for e-discovery and compliance needs.
• In a typical sales cycle, the salesperson
would enter the order information into the
• When regulatory commitments expire,
system. This is when the order goes “live”.
the sales order would have ﬁnally reached
Creation and storage of the sales order
the end of its lifecycle. However, the
in a highly available system are critical at
information must be deleted and related
this point. Data must be accessible and
assets destroyed in a secure manner as
actionable to begin the process.
required by law.
• Multiple types of information may be
created before this order is completed and
fulﬁlled: amendments from the customer
via e-mails, SKU information in a database,