Strategic Data Management ILM Handout Page

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Strategic Data Managment host ILM conference. Check out website at sdmindy.com

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Strategic Data Management ILM Handout Page

  1. 1. Why Information Lifecycle Management? Information Lifecycle Information must be classified. Management Before a value can be placed on information or the right infrastructure, or security protection Information Lifecycle Management (ILM) is a can be assigned to information it must be comprehensive paradigm to manage the flow classified and the appropriate business of data and metadata through your company’s process wrapped around it. Unless a company systems, from creation and storage to the time understands how various types of information when it becomes obsolete and needs to be should be handled, protected, or stored all discarded. It is a practice which recognizes information is treated the same and eventually that protection, security, availability, and the a company ends up with an information “junk value of information changes over time, and drawer”. attempts to align these needs with appropriate Information has a lifecycle. IT infrastructure and business process and at any given point in time. During the cycle, costs Information is not static. It is created, used, are aligned with the business value of this archived, perhaps used again, and eventually information at each point in time. Information disposed of. Information Lifecycle Management Lifecycle Management is based on the following dictates that data is handled differently three fundamental principles. depending on the lifecycle state.
  2. 2. The business value of information scanned copies of the actual order in a file server, and so on. The diverse pieces of changes over its lifecycle. information for this order must be stored The business value of most information decays and tracked in a composite manner for you over time. Information is relevant, in use, and to properly service your client. of greatest value shortly after it is created. As • As the order is being processed, this order business needs change, information lifecycle information must be protected in case a management recognizes that data may disaster strikes. Your client doesn’t want to become less relevant and may be a candidate hear about any of your internal issues, he for archiving. Occasionally and unexpectedly, wants his order. Availability and continuity some older information may suddenly become of this information is very important. crucial and need to be quickly, completely, and accurately retrieved. An example of this may • Sales personnel may need to access order be a legal matter where failure to produce this information from the field via mobile information may result in severe penalties. phones or other handheld devices. In such a scenario, mobile security becomes Strategic Data Management (SDM) is a essential. data management company specializing • Simultaneously, your business may wish in Information Lifecycle Management. In to access aggregate sales information via conjunction with our partners, we offer a a dashboard, and then dive into specific comprehensive set of ILM processes, products, order information for analysis and forecast and services to address our clients’ ILM needs purposes. at every step of the data lifecycle. • Post-processing, the sales order is no longer as valuable and should be moved from an Why ILM? expensive SAN to lower-cost storage. The data must be archived, but still available, Consider a seemingly simple piece of for later use in audits and other regulatory information, such as a sales order: processes. The archive must be searchable for e-discovery and compliance needs. • In a typical sales cycle, the salesperson would enter the order information into the • When regulatory commitments expire, system. This is when the order goes “live”. the sales order would have finally reached Creation and storage of the sales order the end of its lifecycle. However, the in a highly available system are critical at information must be deleted and related this point. Data must be accessible and assets destroyed in a secure manner as actionable to begin the process. required by law. • Multiple types of information may be created before this order is completed and fulfilled: amendments from the customer via e-mails, SKU information in a database,

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