The “Financial X-ray”of IT Services costsDan PerryDirector of Product and Marketingdan.perry@ja.net
•  Janet Cloud Services frameworks•  Knowing IT costs to make informed decisions•  The outputs you will receive•  Benchmar...
•  University of Huddersfield•  Newcastle University•  De Montfort University•  University of Lincoln•  Imperial College L...
The Financial X-rayexample outputs
1.  It’s a diagnostic tool, not a medicine.2.  It’s not an audit.3.  A standardised approach permits benchmarking.4.  Work...
Costs of your IT Services, at a glance•  A standardisedtaxonomy of ITservices and platforms,developed with UCISA,tried and...
IT platforms that enable IT services•  End-users donot interact withplatformsdirectly.•  IT Platformcosts mustultimately b...
Headline costs for delivering IT services•  “How much of our IT spendhas a direct bearing on ourstudents’ experience?”•  “...
How much are our peers investing in IT?
1.  Prior to visit: initial data collection by email.2.  On campus for 4-8 days…data analysis performedby a firm of Charte...
Charges for theFinancial X-ray service
Turnover of institution Fees till 31st Dec 2013FE College or University up to £49m turnover £4,000 + travel +VATFE College...
In-house vs clouddata centres:Investment appraisal model
Data centre investment appraisal•  Swiftlycomparescosts ofbuilding orrefurbishing anin-house DCvs Cloud.•  A complexExcel ...
Data centre investment appraisal•  Covers thekey costdrivers forin-houseand cloudDCs•  DevelopedwithLogicalisbut themodel ...
Data centre investment appraisal•  Classic DCF /NPVinvestmentappraisal.•  Covers allrelevant datacentre costs.•  Model is ...
Janet, Lumen HouseLibrary Avenue, Harwell OxfordDidcot, Oxfordshiret: +44 (0) 1235 822200f: +44 (0) 1235 822399e: Service@...
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The “Financial X-ray” of IT Services costs -

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•  Janet Cloud Services frameworks
• Knowing IT costs to make informed decisions
• The outputs you will receive
• Benchmarking with peers
• How Janet works with you
• Our charges
• Modelling costs of cloud vs in-house
• Questions & discussion

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The “Financial X-ray” of IT Services costs -

  1. 1. The “Financial X-ray”of IT Services costsDan PerryDirector of Product and Marketingdan.perry@ja.net
  2. 2. •  Janet Cloud Services frameworks•  Knowing IT costs to make informed decisions•  The outputs you will receive•  Benchmarking with peers•  How Janet works with you•  Our charges•  Modelling costs of cloud vs in-house•  Questions & discussionSynopsis
  3. 3. •  University of Huddersfield•  Newcastle University•  De Montfort University•  University of Lincoln•  Imperial College London•  College of Haringey and North-East London•  Oxford and CherwellValley College•  Loughborough University•  University of Leicester•  Portsmouth University•  Lancaster, Sheffield, Oxford starting in June 2013Work completed / in progress / coming up
  4. 4. The Financial X-rayexample outputs
  5. 5. 1.  It’s a diagnostic tool, not a medicine.2.  It’s not an audit.3.  A standardised approach permits benchmarking.4.  Working in close collaboration with your Financeand IT colleagues is essential.5.  We perform detailed analysis but keep the amountof time you need to spend proportionate.6.  Developed by Janet with our HE-FE customers.Financial X-ray: in summary
  6. 6. Costs of your IT Services, at a glance•  A standardisedtaxonomy of ITservices and platforms,developed with UCISA,tried and tested atseveral HEIs and FECs.•  Total absorption costs:pay + non-pay +overheads.•  Activity based costing,analysis of pay and non-pay costs.•  Covers central anddevolved IT costs.
  7. 7. IT platforms that enable IT services•  End-users donot interact withplatformsdirectly.•  IT Platformcosts mustultimately beabsorbed into ITService costs.•  We can tell youthe annualrunning costs ofyour datacentre.
  8. 8. Headline costs for delivering IT services•  “How much of our IT spendhas a direct bearing on ourstudents’ experience?”•  “We didn’t realise it wascosting us so much.”•  “We didn’t realise our peersare investing much more.”
  9. 9. How much are our peers investing in IT?
  10. 10. 1.  Prior to visit: initial data collection by email.2.  On campus for 4-8 days…data analysis performedby a firm of Chartered Accountants with detailedexperience of the Research & Education sector.3.  Initial findings presented to the Director of IT and/or Finance on the last day on campus.4.  Further analysis and report writing back at base.5.  Possible follow-up visit.6.  Detailed final report.How Janet works with you
  11. 11. Charges for theFinancial X-ray service
  12. 12. Turnover of institution Fees till 31st Dec 2013FE College or University up to £49m turnover £4,000 + travel +VATFE College or University of £50m to £149m turnover £6,000 + travel +VATUniversity of £150m to £299m turnover £8,000 + travel +VATUniversity of £300m to £499m turnover £10,000 + travel +VATUniversity of £500m+ turnover(except Oxford & Cambridge)£12,000 + travel +VATScale of charges
  13. 13. In-house vs clouddata centres:Investment appraisal model
  14. 14. Data centre investment appraisal•  Swiftlycomparescosts ofbuilding orrefurbishing anin-house DCvs Cloud.•  A complexExcel modelunderneathbut as easy touse as anonlinemortgagecalculator.
  15. 15. Data centre investment appraisal•  Covers thekey costdrivers forin-houseand cloudDCs•  DevelopedwithLogicalisbut themodel isvendorneutral.
  16. 16. Data centre investment appraisal•  Classic DCF /NPVinvestmentappraisal.•  Covers allrelevant datacentre costs.•  Model is freelyavailable to allJanetcustomers onrequest.
  17. 17. Janet, Lumen HouseLibrary Avenue, Harwell OxfordDidcot, Oxfordshiret: +44 (0) 1235 822200f: +44 (0) 1235 822399e: Service@ja.net

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