TIME MANAGEMENT FOR ALL

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TIME MANAGEMENT IS IMPORTANT AND ITS APPLICATION SPREADS TO WHO

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TIME MANAGEMENT FOR ALL

  1. 1. GROUP3
  2. 2. Time management is the act orprocess of planning and exercisingconscious control over the amountof time spent on specific activities .Especially to increase effectiveness,efficiency or productivity .TIME MANAGEMENT
  3. 3. TIME MANAGEMENT INCLUDESEffective PlanningSetting goals and objectivesSetting deadlinesDelegation of responsibilitiesPrioritizing activities as pertheir importance
  4. 4. EFFECTIVE PLANNINGPrepare a To Do List or a “TASK PLAN”.High Priority work should come on top .Do not begin fresh work unless you have finishedyour previous task.Ensure you finish the tasks within the stipulatedtime frame.
  5. 5. SETTING GOALS AND OBJECTIVESWorking without goals and targets in anorganization would be similar to a situation wherethe captain of the ship loses his way in the sea.Set targets for yourself and make sure they arerealistic ones and achievable.
  6. 6. SETTING DEADLINESSet deadlines for yourself and strive hard tocomplete tasks ahead of the deadlines.Do not wait for your superiors to ask you everytime. Learn to take ownership of work.Calculate the time needed to be devoted to aparticular task and for how many days.Use a planner to mark the important dates againstthe set deadlines.
  7. 7. DELEGATION OF RESPONSIBILITIESThe roles and responsibilities must be delegatedas per interest and specialization of employeesfor them to finish tasks within deadlines.Learn to say “NO” at workplace.A person who does not have knowledge aboutsomething needs more time than someone whoknows the work well.
  8. 8. PRIORITIZING TASKSPrioritize the tasks as per theirimportance and urgency.Know the difference betweenimportant and urgent work.Tasks which are most importantshould be done earlier.
  9. 9. SPENDING THE RIGHT TIMEON RIGHT ACTIVITYDevelop the habit of doing the right thingat the right time. Work done at the wrongtime is not of much use.Also keep some time separate for yourpersonal calls or checking updates onfacebook or Twitter.After all human being is not a machine.
  10. 10. The judicious use of time by an individual tosucceed in all aspects of life refers to TimeManagement.Time Management not only helpsindividuals to make the best use of time butalso ensures successful accomplishment oftasks within the stipulated time frame.It is essential to do the right thing at the righttime to earn respect at work. People who donot value time fail to make a mark and arenever taken seriously.
  11. 11. SKILLS NECESSARY FOR EFFECTIVE TIMEMANAGEMENT
  12. 12. Stay OrganizedKeeping important files organized helps you retrieve themimmediately and thus saves time which goes onunnecessary searchingKeep stationery items and your personal belongings likecell phone, car keys, wallet at their proper places.Develop the habit of using an organizer. Plan your day wellin advance.
  13. 13. Learn To PrioritizeSet your priorities.High priority tasks must be attended to immediately.Tick off completed tasks. It gives you a sense of relief andsatisfaction.Do not indulge in irrelevant activities. You will waste yourentire day and the output would be zero.Be clear about your roles and responsibilities at theworkplace.
  14. 14. Be Punctual And DisciplinedBeing punctual helps you complete tasks wayahead of deadline.Avoid taking too many leaves from work. Such anattitude is completely unprofessional.Make sure you are there at your desk five minutesbefore your actual time.Strive hard to complete tasks on time.Do not keep assignments pending and wait for thelast minute.
  15. 15. Take Ownership Of WorkDo not work only when your boss isaround. Work for yourself. The dedicationhas to come from within.Be responsible for your work and learn toaccept your mistakes.If you have accepted something, then itbecomes your responsibility to complete itwithin the allotted time slot.
  16. 16. Be A Little DiplomaticDo not accept everything which comesyour way. A polite “NO” in thebeginning will save your reputationlater.The employees must be delegatedresponsibilities as per theirspecialization and background.This way they take more interest andeventually finish work on time.
  17. 17. More FocusedBe a little focused and concentrate on work.Do not waste time by loitering and gossipingaround.Do not take long personal calls at work.Finish off work and leave for the day on time.You will have ample time to catch up with yourfriends or log on to social networking sites.Playing games while you are at work is somethingwhich is not expected out of a professional.
  18. 18. Be ReasonableNo individual can work for the whole day.Do include some time in your dailyschedule to speak to your team membersitting next to you.Do not over burden yourself.
  19. 19. Employees must learn to manage timewell at the workplace to achieve targetsahead of deadline and make a mark oftheir own.One who understands the value of timeis never overburdened and enjoys eachand every moment to the fullest.
  20. 20. Time Management helps anindividual to prioritize thingsEvery organization works ondeadlinesManaging time well helps an employeeto plan his career path effectivelyTime Management helps an individualto prioritize things.
  21. 21. Effective Time Management makesyou a favourite amongst yoursuperiors, clients as well as fellowworkersTime Management makes you anorganized individualEffective Time Management helpsan individual to identify the timewasters at the workplace.Time Management makes anindividual disciplined and punctual
  22. 22. Managers and superiors playan important role ininculcating time managementskills in employees
  23. 23. Managers must lead by exampleAsk your employees to keep their work stations organizedAsk your administration supervisor to issue notepads,registers, pens, folders etc to all your employeesDelegate them responsibilities as per their specialization,educational qualification and backgroundPromote various training programsBe a good listener
  24. 24. Every organization works on deadlines.An individual constantly needs to be onhis toes to finish off assignments withinstipulated time frame. It is essential foremployees to understand the value oftime for them to do well and make amark of their own at the workplace.
  25. 25. An individual who wastes time atworkplace is liked by none and finds itdifficult to achieve targets within thestipulated time frame. His work is neverfinished on time and is often criticized byfellow workers and superiors.
  26. 26. Reach office on timeThe first thing an employee should do in themorning is to prepare a Task PlanManage yourself wellDo not clutter your desktopUse a planner or organizer to plan your daywell
  27. 27. Set priorities for yourselfBe clear about your goals and objectives.Be clear about your goals and objectives.Avoid gossiping or loitering around at theworkplaceAvoid long personal calls during officehours
  28. 28. Time Management plays an essential role incorporate and helps employees to finish offassignments on time. Doing the right thing at theright time is called Time Management.It is essential for an individual to value time astime once lost never comes back, no matter howmuch money you spend. An individual who failsto deliver results on time is appreciated by noneand is never taken seriously at the workplace.
  29. 29. Planning plays a pivotal role in effective timemanagement. An individual needs to plan his day wellin advance to make the best possible use of time.There is no point in working just for the sake of doingwork.Planning gives an individual a sense of direction inthe organization and motivates him to completeassignments on time.Plan how you want to move forward. It is importantfor an individual to set a goal and objective forhimself and work hard towards achieving the same.Detailed planning suggests you the steps towardsrealizing your goals at the workplace within a definedtime frame.
  30. 30. Planning helps an individual to know what all he needs to do urgentlyand what all can be done a little later.To plan things better, employees should prepare a Task Plan where hecan jot down tasks against the time slots assigned to each activity.High priority activities must come on top followed by the ones whichdo not require immediate attention.Planning helps you accomplish urgent and critical tasks way ahead ofdeadline. Plan as to how your day should look like.Develop the habit of using an organizer. It helps you plan thingsbetter. You can also use a table top calendar for the same.Individuals who adopt a planned approach finish off work on time ascompared to those who just accept anything which comes there way.
  31. 31. TimeManagementTechniquesByNASEEF
  32. 32. Time management refers to the judicioususe of time for achieving success in life.Time Management helps an individual tomake the best possible use of time.It is essential for individuals to value timeand allocate the right time to the rightactivity.
  33. 33. Set your PrioritiesMake sure you finish your assignments withinthe stipulated time frameUnderstand the difference between urgent andimportant work.Stay focusedDo include time for your tea breaks, net surfing,personal calls and so on in your daily schedule
  34. 34. Set realistic and achievable targets for yourselfDo not overburden yourselfBe disciplined and punctualKeep things at their proper placesDo not treat your organization as a mere source ofmoneyDevelop the habit of using an organizer
  35. 35. THANK YOU

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