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Financial Services Presentation 073010


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Financial Services Presentation 073010

  2. 2. 2009-2010 Campus Budget Results 34% 30% 12% 12% 4% $500 to $1,999 $2,000 to $4,999 $5,000 to $9,999 $10,000 to $14,999 $15,000 to $22,000 7% -$200 to $499
  3. 3. WHAT TO EXPECT DURING AN AUDIT <ul><li>Notification </li></ul><ul><li>Meeting </li></ul><ul><li>Audit conducted from one day to a week </li></ul><ul><li>Audit results reviewed with principal & OM </li></ul><ul><li>Report sent to: </li></ul><ul><li>Principal </li></ul><ul><li>Area Assistant Superintendent Deputy Superintendent </li></ul>
  4. 4. AUDIT TIPS <ul><li>Fund-Raisers </li></ul><ul><li>Petty Cash (Cash Box) </li></ul><ul><li>Cash Controls </li></ul><ul><li>Deposits </li></ul><ul><li>General </li></ul>
  5. 5.   <ul><li>Staff meals not to exceed $25/person </li></ul><ul><li>Gift card purchases - document specifics - No gift cards for staff </li></ul><ul><li>Student Awards / Incentives </li></ul><ul><li>Flowers </li></ul>Expenditure Guideline Update
  6. 6. SUNSHINE FUNDS vs CAMPUS ACTIVITY <ul><li>Deposit options for Sunshine Funds </li></ul><ul><li>Administrator Handbook explanation of: </li></ul><ul><li> Sunshine Funds </li></ul><ul><li> Campus Activity Funds </li></ul><ul><li>  </li></ul>
  7. 7. WHAT’S NEW FOR 2011 <ul><li>Petty Cash – Cash Box </li></ul><ul><li>Deposit log </li></ul><ul><li>Safe guidelines </li></ul><ul><li>Elementary campus – Ricoh copiers </li></ul>
  8. 8. REMINDERS <ul><li>ECR </li></ul><ul><li>Year change  Corrections </li></ul><ul><li>Clean template  Review & submit </li></ul><ul><li>Description  Multiple deposits </li></ul><ul><li>Indicate in e-mail which tabs to look at </li></ul><ul><li>Depositing Checks </li></ul><ul><li>Timely  Student ID #  Student Org #  Refunds </li></ul><ul><li>   </li></ul>
  9. 9.   <ul><li>Payment Transfer form </li></ul><ul><li>Furniture purchases </li></ul><ul><li>Bus for Convocation </li></ul><ul><li>Copy Center- PCN changes </li></ul><ul><li>Food Meal Account </li></ul><ul><li>Textbooks </li></ul>REMINDERS
  10. 10. PO NOTICE <ul><li>Approval queue </li></ul><ul><li>Communication </li></ul><ul><li>Problem: contact Veronica C. ext. 28203 </li></ul>
  11. 11. VENDOR UPDATES <ul><li>Office Depot & School Specialty </li></ul><ul><li>Neither vendor has uploaded their new catalogs into CIMS </li></ul><ul><li>Contact Veronica to add items </li></ul>
  12. 12. FUTURE TRAINING <ul><li>Money Matters </li></ul><ul><li>Date: Sept. 9, 2010 </li></ul><ul><li>Time: Elem 8:30-10:00 </li></ul><ul><li> Secondary 1:30-3:00 </li></ul><ul><li>Location: Admin. Rm 309 </li></ul>The Easy Way or the Correct Way… Choosing the Right Path Date: Oct. 1, 2010 Time: Elem 8:30-10:00 Secondary 1:30-3:00 Location: Admin. Rm 311
  13. 13. COORDINATED REVIEW EFFORT (CRE) <ul><li>Purpose – Ensure compliance with National School Lunch, School Breakfast & Summer School Programs </li></ul><ul><li>Audit – Scheduled to occur this school year </li></ul><ul><li>- Schools may not allow access to FMNV at any time or anywhere on school premises until after the end of the last scheduled class </li></ul>
  14. 14. COORDINATED REVIEW EFFORT (CRE) <ul><li>Exceptions (School Events) - Students may be given FMNV, candy items or other restricted food during school day for up to 3 different events each school year to be determined by campus. </li></ul><ul><li>Exempted Events – Must be approved in writing by school official. </li></ul><ul><li>For more information , visit: </li></ul><ul><li> </li></ul>
  15. 15. PASAR UPDATE <ul><li>PASAR Registration is NOW online </li></ul><ul><li>All information is on PISD Parent Portal </li></ul><ul><li>Registration and finance questions please contact PASAR finance office: </li></ul><ul><ul><li>469-752-8915 </li></ul></ul><ul><ul><li>or </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul>