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Program Management System (PMS)


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Excel based program to manage large & complex programs / projects. What\'s in it:
- import ms project plannings
- issue en risk management & logging
- status reporting on project and program management level
- contact info of all project participants
- critical path view
- dashboard for different levels of interest

based on Prince2 and the Give & Get methodology for complex dependency management

Published in: Business, Technology

Program Management System (PMS)

  1. 1. Program Management System (PMS) Introduction slides Jeroen Hutjens April 2009
  2. 2. Program Management System (PMS)
  3. 3. PMS – 4 weekly steps to control… Start: Login STEP 1: Update Planning STEP 2: Add / Update Issues & Risks STEP 3: Update Status Report STEP 4: Send Updates Main Menu: Select Planning
  4. 4. PMS – Main Menu (Administrator) MS Project import Updates import
  5. 5. PMS - Screenshots Planning Dashboards
  6. 6. PMS - Screenshots Issues / Risks Program status report
  7. 7. PMS - Screenshots Automatically generated per project and program Highlight report
  8. 8. PMS – Reporting & update process IT PMO Input SC QA PM Output Update I/R/P/SR Distribute PMS Perform Formal check Analyse Content Update Program Report Decision Proposals Consolidate progress reports Decision Making Review Consolidate progress reports Highlight (planning) issues Attempt to resolve issues Escalate unresolved issues Update MS Project Planning Weekly 2 1 4 5 <ul><li>Distribution of weekly “PMS” </li></ul><ul><li>I-Team Decisions </li></ul><ul><li>Updated Status Report in Excel </li></ul><ul><li>Updated status reports in Excel Dashboard according to specification </li></ul><ul><li>Program Report </li></ul><ul><li>List of Risks, Issues, Decisions </li></ul><ul><li>Updated status reports in Excel Dashboard according to specification </li></ul><ul><li>List of unresolved issues </li></ul><ul><li>List of necessary changes </li></ul><ul><li>Decision proposals </li></ul>Start Mitigations Distribute PMS to all stakeholders 7 8 6 PL <ul><li>Weekly “PMS” (Tool based on MS Excel) </li></ul><ul><li>Consolidated progress report </li></ul><ul><li>Status updated in PMS </li></ul><ul><li>Updated status report in Excel Dashboard passed quality check </li></ul><ul><li>Overall Progress report </li></ul><ul><li>Program Report </li></ul><ul><li>Updated planning in MS Project </li></ul><ul><li>List of unresolved issues </li></ul><ul><li>List of necessary changes </li></ul><ul><li>mitigations </li></ul><ul><li>I-Team Decisions </li></ul>
  9. 9. For questions contact: Jeroen Hutjens Email: [email_address] Phone: +31621266431