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"I manage 100 projects in a spreadsheet", said no one ever

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This presentation will discuss the different project management approaches for design and/or development in a WordPress context, and will offer an overview of the different tools, free or not, which are available. There are no specific pre-requisites to attend, but you will get a lot more out of this if you currently manage more than one project at a time.

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"I manage 100 projects in a spreadsheet", said no one ever

  1. 1. “I manage 100+ in a projects spreadsheet” SAID NO ONE EVER Jean-FrançoisArseneault
WordCampOttawa2019
  2. 2. About Me Jean-François Arseneault Co-Founder, SatelliteWP Managing Partner, S2B Solution WordPress User Since 2006 WordCamp Participant Since 2010 And Business Owner Since 2017 2010 1994 … and on Twitter since 2008, at @jfarsen
  3. 3. Today’s Milestones • Addicted to Being Organized • Trip Down Memory Lane • It’s Always Easy at the Beginning • Growing Pains • But it was Free Before! • And You Want That… When? 😂 • Do U Even Scale, Bro?
  4. 4. It’s like I live to try software 😲 Phproject Age of Innocence Teenage Years Why so serious Wise Slightly Smarter 2006 Is it free? I’m so cool ! Can it be automated and scale?Is it feature-complete? Redmine FreedCamp Podio 2008 Daylite 2010 ActiveCollab 2016 Teamwork JIRA 2012 BaseCamp 2013 Trello 2014 Asana Excel Paper
  5. 5. …rewiiiind !!! It’s 2006… • Nintendo WII & huge controller… it lives! • Pluto is no longer a planet :( • Facebook becomes available to anyone • Twitter is launched • WordPress 2.0, now with WYSIWYG !
  6. 6. 1 project… pfft, easy! 2008
 Build a multilingual WP site for a Talent Agency: • Software used = Freedcamp • Single owner = Single stakeholder • No web knowledge = Minimal oversight • Few requirements = Carte blanche • Soft due date = No milestone tracking
  7. 7. So Easy, I Got This !
  8. 8. 4 projects – Woah… what? 2010
 New builds, Assistance, “Fake it till you make it” • Software used = ActiveCollab • Multiple clients = Multiple stakeholders • Varying levels of interest = Client portal • Hard requirements = Document everything • Multiple due dates = Milestone tracking
  9. 9. 11 projects – Must… sleep… 2012
 Larger projects, Retainers, “Look the part” • Software used = Basecamp • Larger clients = Higher expectations • Sub-contractor help = Ability to collaborate • Client involvement = Better Project UI • Me + subcontractors = Track others’ work
  10. 10. Ready For A Challenge?
  11. 11. 25 projects – #$@&%*! 2015
 More projects & project types, “keep my mental sanity” mode engaged • Software used = TeamWork • More/different clients = Onboarding • Multi-channel inputs = Advanced Collaboration • Thousands of Tasks = Project Reporting • Meta-Management View= Dashboard
  12. 12. 100+ projects – Organize or Die 2019
 Hundreds of projects, various complexity levels, work overload, … “we need help!” • Software used = TeamWork + Integrations • Too much for 1 person = Hire Project Coordinator • Data Visualisation = Gantt, Kanban, Exports • Productivity Imperatives = Templates + Automation • Team + Subs + Clients = Workload Management • Business-Level View= Project Portfolio Mgmt
  13. 13. Resources Project Management Sofware Comparison
 https://en.wikipedia.org/wiki/Comparison_of_project_management_software Online Learning
 https://www.udemy.com/courses/business/project-management/ Books
 https://www.amazon.ca/s?k=project+management Podcasts
 https://www.projectmanagementdegrees.net/features/the-best-online- project-management-podcasts/ And most important of all…
 Keep organized to retain your mental sanity 😉
  14. 14. You Too Can Win At Projects!

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