Organization 2014

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Organization and Time Management

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Organization 2014

  1. 1. Time Management or… Organization: You kin haz it
  2. 2. What do you want to know?
  3. 3. Be regular and orderly in your life, so you may be violent and original in your work. Gustave Flaubert Alton Brown Organization will set you free!
  4. 4. Tip #1: Time is Precious! Use it wisely.
  5. 5. Where does your time go? Find out!
  6. 6. Tip #2: Design Your Life!
  7. 7. What is Order? DBAFGCE BGFCEAD ABCDEFG ECABDGF
  8. 8. Mind Like Water A mental and emotional state in which your head is clear, able to create and respond freely, unencumbered with distractions and split focus.
  9. 9. Can you concentrate here?
  10. 10. A workbench is for working … not for storage!
  11. 11. A place for everything, and everything in its place
  12. 12. Tidy drawers. Why wouldn’t you?
  13. 13. File Cabinet – Alphabetize it!
  14. 14. Tip #3 – Make rivers to your inbox
  15. 15. The inbox has many tributaries
  16. 16. Don’t do this
  17. 17. Tip #4: Your memory sucks! Make lists! • • • • To Do List Shopping List Stuff to check out List Maybe Someday List • Tickle File
  18. 18. Tickle file - 52 Folders
  19. 19. Tip #5: Use a calendar!
  20. 20. Tip #6: Make time for your to do list! • That means – put it on your calendar!
  21. 21. But which task to do? • Do the obviously urgent ones • Do the ones you are excited about • Then pick at random… http://www.random.org/
  22. 22. Tip #7: Make all tasks bite sized
  23. 23. Tip #8: Public Deadlines are the Best Motivation
  24. 24. Tip #9: Avoid interruptions and rat holes • Design for flow! (2-3 hour chunks of work) • Read email ONLY at email time • If you can deal with an email in 2 minutes, do it! If not: – To do list it! or… – Put it on “stuff to check out” • When working, turn your phone off! • Never “just check” Facebook • “Time box” your meetings • Say NO whenever you can
  25. 25. Tip #10: Consider a Uniform
  26. 26. Tip #11: Sleep is arithmetical • • • • • • • Day Monday Tuesday Wednesday Thursday Friday Saturday Hours 7.5 6.5 5 7.5 10 8.5 Debt 0 1 3.5 3.5 1 0
  27. 27. Tip #12: Caffeine is a “Sometimes Food”
  28. 28. Questions? • • • • • • • • • • • • Tip #1: Time is Precious! Use it Wisely. Tip #2: Design Your Life Tip #3: Make Rivers to your Inbox Tip #4: Your Memory Sucks – Make Lists Tip #5: Use a Calendar Tip #6: Make Time for your To Do List Tip #7: Make All Tasks Bite Sized Tip #8: Public Deadlines are the Best Motivation Tip #9: Avoid Interruptions and Rat Holes Tip #10: Consider a Uniform Tip #11: Sleep is Arithmetical Tip #12: Caffeine is a “Sometimes Food”

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