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Better Living Through Automation: Defeating Time Sucks and Doing Better Work

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As a small office (or office of one) tasked with managing your institution’s website, social media accounts, and teams of co-workers and work study students, there’s a LOT to keep track of and not enough time in the day to deal with it. What if we could automate the most tedious of our daily tasks using free tools? From task management and delegation, to collecting form submissions, to dealing with email and social media mentions -- and much more -- we can eliminate time sucks and focus on doing better work. This session is equal parts workflows/examples and prompting you to think creatively about how to tie together common apps and tasks into a powerful super-system. Kind of like Voltron for web apps.

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Better Living Through Automation: Defeating Time Sucks and Doing Better Work

  1. 1. Better Living Through Automation Defeating Time Sucks and Doing Better Work Jesse Lavery ! @jesselavery HighEdWeb 2014 # #mpd12
  2. 2. Better Living Through Automation Defeating Time Sucks and Doing Better Work Jesse Lavery ! @jesselavery HighEdWeb 2014 # #mpd12
  3. 3. #mpd12 @jesselavery
  4. 4. Getting Started
  5. 5. Jesse Lavery Director of Web Communications Allegheny College • Design & Development • Manage CMS (WordPress) • User Training & Support • Social Media Team • Content Strategy • etc.
  6. 6. What do you do?
  7. 7. ! social media manager " videographer # designer $ developer % writer & designer ' professor ( designer + designer ) designer * talker ( designer , email - designer . app developer
  8. 8. / scheduling 0 data collection 1 designer | analytics 3 task management 4 designer 5 project management , email + support ) designer * talker ( designer 6 email - designer & meetings
  9. 9. time suck 7 noun an inefficient or unproductive activity, process, etc.; a waste of time.
  10. 10. Rethink your daily routine and identify the “time sucks” in your work. ⋆
  11. 11. Goals
  12. 12. Goals ◎ Save Time
  13. 13. Goals ◎ Trusted System
  14. 14. Goals ◎ Mind Like Water
  15. 15. mind like water 7 a mental and emotional state in which your head is clear, able to create and respond freely, unencumbered with distractions and split focus
  16. 16. What do you do? Revisited
  17. 17. ! social media manager " videographer # designer $ developer % writer & designer ' professor ( designer + designer ) designer * talker ( designer , email - designer . app developer
  18. 18. False
  19. 19. Your work has an audience. : : :
  20. 20. Your work influences choices and decisions that will literally change peoples’ lives. ⋆
  21. 21. Jesse Lavery Storyteller Allegheny College • Tell Stories • Build systems to help others tell their stories • Build relationships with students, alumni, and others • Define the “look” of Allegheny online
  22. 22. When you reframe “what you do,” it illuminates why your work is important. ⋆
  23. 23. Better Work
  24. 24. Better Work ⋆ != More Work
  25. 25. Better Work ⋆ More time spent on meaningful work
  26. 26. Better Work ⋆ Professional Development
  27. 27. Better Work ⋆ “20% Time” Projects
  28. 28. Better Work ⋆ Doing Nothing
  29. 29. Better Work ⋆ Going Home on Time
  30. 30. How you define “Better Work” is personal. ⋆
  31. 31. How you define “Better Work” can change lives. ⋆
  32. 32. Results
  33. 33. Results 4 In the last year…
  34. 34. Automation
  35. 35. Automation ; Roll Your Own: API’s
  36. 36. Automation ; IFTTT
  37. 37. Automation ; CloudWork
  38. 38. Automation ; Zapier
  39. 39. Workflows
  40. 40. Workflow < Work Requests ○ ! Project Manager
  41. 41. Workflow: Work Requests ○ Project Manager < ○ Wufoo Asana
  42. 42. Workflow: Work Requests ○ Project Manager <
  43. 43. Workflow: Work Requests ○ Project Manager <
  44. 44. Workflow: Work Requests ○ Project Manager <
  45. 45. Workflow: Work Requests ○ Project Manager <
  46. 46. Workflow: Work Requests ○ Project Manager <
  47. 47. Workflow: Work Requests ○ Project Manager <
  48. 48. Workflow < Gmail Label ○ ! Project Manager
  49. 49. Workflow: Gmail Label ○ Project Manager < ○ Gmail Asana
  50. 50. Workflow: Gmail Label ○ Project Manager <
  51. 51. Workflow: Gmail Label ○ Project Manager <
  52. 52. Workflow: Gmail Label ○ Project Manager <
  53. 53. Workflow: Gmail Label ○ Project Manager < ○
  54. 54. Workflow < Twitter Search ○ ! Spreadsheet
  55. 55. Workflow: Twitter Search ○ Spreadsheet < ○ Twitter Google Spreadsheet
  56. 56. Workflow: Twitter Search ○ Spreadsheet <
  57. 57. Workflow: Twitter Search ○ Spreadsheet <
  58. 58. Workflow: Twitter Search ○ Spreadsheet <
  59. 59. Workflow: Twitter Search ○ Spreadsheet <
  60. 60. Workflow < URL Requests ○ ! Project Manager
  61. 61. Workflow: URL Requests ○ Project Manager < ○ Wufoo Asana
  62. 62. Workflow: URL Requests ○ Project Manager <
  63. 63. Workflow < 404 Reports ○ ! Project Manager
  64. 64. Workflow: 404 Reports ○ Project Manager < ○ Wufoo Asana
  65. 65. Workflow < RSS Feed ○ ! Project Manager
  66. 66. Workflow: RSS Feed ○ Project Manager < ? ○ RSS Asana
  67. 67. Workflow < Photos with # ○ ! Flickr
  68. 68. Workflow: Photos with # ○ Flickr < ○ Instagram Flickr
  69. 69. Workflow < Email Subject ○ ! Project Manager
  70. 70. Workflow: Email Subject ○ Project Manager < ○ Gmail Asana
  71. 71. Workflow < (All kinds of stuff) ○ ! Slack
  72. 72. Workflow: (All kinds of stuff) ○ Slack < ? ○ (stuff) Slack
  73. 73. *
  74. 74. Warning * There are no magic bullets.
  75. 75. Warning * Don’t fiddle.
  76. 76. Warning * Don’t over-automate.
  77. 77. Maddie
  78. 78. Homework
  79. 79. Homework 1 Reframe “what you do.”
  80. 80. Homework 2 Rethink your daily routine.
  81. 81. Homework 3 Do Better Work.
  82. 82. ? jlavery@allegheny.edu ! @jesselavery #heweb14 # #mpd12
  83. 83. Thank You! slideshare.com/jesselavery jlavery@allegheny.edu ! @jesselavery #heweb14 # #mpd12

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