Sending 101 - AFS Volunteer Training


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Sending 101 - Training for AFS Volunteers on Study Abroad Programs

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  • This is where we brainstorm a list of key culture elements - first American, then in general - if we were to compare two cultures.
  • This is where we brainstorm a list of key culture elements - first American, then in general - if we were to compare two cultures.
  • This is where we brainstorm a list of key culture elements - first American, then in general - if we were to compare two cultures.
  • Sending 101 - AFS Volunteer Training

    1. 1. <ul><li>Sending 101 </li></ul><ul><li>for AFS Volunteers </li></ul>
    2. 2. Facilitators Alex Flood, Scholarship Coordinator Jen Peck, Director, Outbound Programs
    3. 3. Tips for the webinar <ul><li>Please put phone on mute and make sure you are in a quiet place </li></ul><ul><li>Please make sure to have a pen and paper to jot down your questions. We will pause during the presentation to take questions. </li></ul>Please call 800-876-2376 x5552
    4. 4. What will we cover <ul><li>Introductions </li></ul><ul><li>AFS Basics </li></ul><ul><li>Walk through </li></ul><ul><li>AFS Sending Process </li></ul><ul><li>Review the many roles for sending volunteers </li></ul><ul><li>Review resources </li></ul><ul><ul><li>AFS Wiki </li></ul></ul><ul><ul><li>Global Link </li></ul></ul><ul><ul><li>Salesforce </li></ul></ul>
    5. 5. Introductions <ul><li>Name, Area </li></ul><ul><li>Share why you volunteer at AFS </li></ul><ul><li>What are some of the things you have done as a sending volunteer? </li></ul><ul><li>What would you like to learn today? </li></ul>
    6. 6. AFS Basics <ul><li>AFS History and Mission </li></ul><ul><li>AFS Network, AFS-USA </li></ul><ul><li>The Benefits of Exchange </li></ul><ul><li>Programs </li></ul><ul><li>Requirements </li></ul><ul><li>Key Pages on </li></ul>
    7. 7. <ul><ul><li>WWI, 1914: The American Ambulance Service organized the American Field </li></ul></ul><ul><ul><li>Service to transport wounded French soldiers. </li></ul></ul><ul><ul><li>WWII, 1939: The American Field Service reactivated the ambulance corps in </li></ul></ul><ul><ul><li>France, Italy, North Africa, and the Middle East. </li></ul></ul><ul><li> After WWII, 1946: The AFS drivers pledged to sustain the tradition of </li></ul><ul><li> international service. AFS International Scholarships created. </li></ul><ul><ul><li>1947, 52 students from 10 countries involved in WWII participate in the </li></ul></ul><ul><ul><li>first exchange. </li></ul></ul><ul><ul><li>Stephen Galatti, </li></ul></ul><ul><ul><li>Director General & President </li></ul></ul><ul><ul><li>1917, A. Piatt Andrew </li></ul></ul><ul><ul><li>and Stephan Galatti, Paris Headquarters </li></ul></ul>
    8. 8. <ul><li>AFS-USA works toward a </li></ul><ul><li>more just and peaceful </li></ul><ul><li>world by providing </li></ul><ul><li>international and </li></ul><ul><li>intercultural learning </li></ul><ul><li>experiences to individuals, </li></ul><ul><li>families, schools and </li></ul><ul><li>communities through a </li></ul><ul><li>global volunteer partnership. </li></ul>
    9. 9. <ul><li>More than 50 partners </li></ul><ul><li>13,000 participants each year worldwide </li></ul><ul><li>40,000 volunteers & over 500 staff worldwide </li></ul><ul><li>380,000 Program Returnees </li></ul>
    10. 10. Today, AFS is one of the world’s largest community-based volunteer organizations and the largest secondary student exchange organization in the U.S. Each year, AFS-USA sends 1200 U.S. students to over 40 countries on year, semester and summer programs. AFS-USA hosts more than 2,500 international students and teachers from over 50 countries each year.
    11. 11. Why become an AFSer? <ul><li>Learn about culture, first-hand! </li></ul><ul><li>Gain a new perspective </li></ul><ul><li>Stand out on college applications </li></ul><ul><li>Learn a new language </li></ul><ul><li>You will have the adventure of a lifetime! </li></ul><ul><li>You will make friends from around the world </li></ul>
    12. 12. AFS offers . . . <ul><li>60+ years of history and is the largest exchange organization </li></ul><ul><li>The widest selection of programs </li></ul><ul><li>A supportive network of volunteers to help you in the US, and while you are abroad </li></ul><ul><li>Orientations throughout process </li></ul>
    13. 13. Study Abroad with AFS Latin America Argentina Brazil Chile Costa Rica Ecuador Honduras Panama Paraguay Peru Europe Austria Belgium Czech Rep. Denmark Finland France Europe Germany Hungary Iceland Italy Netherlands Norway Portugal Russia Spain Sweden Switzerland Turkey Africa Egypt Ghana South Africa Asia/Pacific Australia China India Japan New Zealand Thailand
    14. 14. Program Choice <ul><ul><li>Year </li></ul></ul><ul><ul><li>Complete immersion </li></ul></ul><ul><ul><li>About 10 months </li></ul></ul><ul><ul><li>Become fluent </li></ul></ul><ul><ul><li>Semester </li></ul></ul><ul><ul><li>Works for busy students </li></ul></ul><ul><ul><li>About 6 months </li></ul></ul><ul><ul><li>Learn a language </li></ul></ul><ul><ul><li>Summer </li></ul></ul><ul><ul><li>4-8 weeks </li></ul></ul><ul><ul><li>Options: Homestay, language study, community service </li></ul></ul><ul><ul><li>GAP Year </li></ul></ul><ul><ul><li>Year, semester and summer </li></ul></ul><ul><ul><li>For high school grads </li></ul></ul><ul><ul><li>Academic or community service programs </li></ul></ul>
    15. 15. AFS Requirements <ul><li>Language Very few programs have requirements </li></ul><ul><li>Good health physically, mentally and emotionally to ensure the safety of participants, and a positive experience </li></ul><ul><li>Open to new experiences and ready for new challenges </li></ul>Age 15-18 for high school programs, 18 and older for Gap-year programs GPA 2.8
    16. 16. <ul><li>Sending Landing Page </li></ul><ul><li>How to Apply </li></ul><ul><li>Country Page </li></ul><ul><li>Available Programs </li></ul><ul><li>Parents </li></ul><ul><li>Scholarships </li></ul><ul><li>Blog/Facebook </li></ul><ul><li>Posting events </li></ul>
    17. 17. <ul><li>The Sending Process </li></ul>
    18. 18. <ul><li>Pre-Recruitment DISCOVER </li></ul><ul><li>Recruitment INFORMATION </li></ul><ul><li>Conversion APPLICATION </li></ul><ul><li>Retention PREPARATION </li></ul>
    19. 19. <ul><ul><li>School Presentations </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>online directory </li></ul></ul><ul><ul><li>Volunteers </li></ul></ul><ul><ul><li>Returnees </li></ul></ul><ul><ul><li>Teachers </li></ul></ul><ul><ul><li>Online Info Session </li></ul></ul><ul><ul><li>Catalog </li></ul></ul><ul><ul><li>emails and phone calls from AFS volunteers </li></ul></ul><ul><ul><li>Local events </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Ask an AFSer </li></ul></ul>DISCOVER INFORMATION
    20. 20. <ul><ul><li>Submit preliminary application, $75 </li></ul></ul><ul><ul><li> </li></ul></ul><ul><ul><li>Work with volunteers to complete application </li></ul></ul><ul><ul><li>Apply for AFS Global Leaders Scholarship </li></ul></ul><ul><ul><li>Submit online application through AFS Account </li></ul></ul><ul><ul><ul><li>- $900 deposit, </li></ul></ul></ul><ul><ul><ul><li>- Medical form, Academic form, etc. </li></ul></ul></ul><ul><ul><li>In-person interview with local volunteer </li></ul></ul><ul><ul><li>Acceptance process: 2 weeks – 4 months </li></ul></ul><ul><ul><ul><li>- First by AFS-USA </li></ul></ul></ul><ul><ul><ul><li>- Then by partner country </li></ul></ul></ul>APPLICATION
    21. 21. PREPARATION <ul><ul><li>Invoice Payment due 60 days prior to departure. </li></ul></ul><ul><ul><li>Host Family Received at any point between acceptance and 2 weeks prior to departure. </li></ul></ul><ul><ul><li>Visa/Travel docs 1-3 months prior to departure, participants receive instructions </li></ul></ul><ul><ul><li>Orientation local Pre-Departure Orientation, online Culture Trek orientation. </li></ul></ul><ul><ul><li>Pack , say good-byes, board the plane </li></ul></ul><ul><ul><li>Departure Gateway city orientation, depart for host country </li></ul></ul>
    22. 22. Volunteer engagement is central to the delivery of AFS sending programs.
    23. 23. Sending Volunteers . . . <ul><ul><li>Identify potential AFSers through local recruitment efforts. </li></ul></ul><ul><ul><li>Act as a local contact for schools and educators. </li></ul></ul><ul><ul><li>Encourage ‘leads’ to submit preliminary application to begin the process. </li></ul></ul><ul><ul><li>Nurture and students and parents through the application and acceptance process. </li></ul></ul><ul><ul><li>Provide quality interviews and PDOs. </li></ul></ul><ul><ul><li>Support natural parents while students are abroad. </li></ul></ul><ul><ul><li>Welcome Returnees home. </li></ul></ul>
    24. 24. AFS Wiki <ul><li>Sending Memo, Monthly Calls </li></ul><ul><li>Training </li></ul><ul><li>How To Section </li></ul><ul><ul><li>School Presentations </li></ul></ul><ul><ul><li>Turning Leads Into Pre-apps </li></ul></ul><ul><ul><li>Information Event </li></ul></ul><ul><ul><li>New Applicants </li></ul></ul><ul><ul><li>Interviews </li></ul></ul><ul><ul><li>Order Materials </li></ul></ul>
    25. 25. Salesforce <ul><li>Email [email_address] to request login. </li></ul><ul><li>Login to see leads in your area. </li></ul><ul><li>Search by zip, high school, state. </li></ul><ul><li>Use this to send emails, contact parents, invite students to events, make phone calls, etc. </li></ul><ul><li>Encourage students and parents to attend Online Info Sessions. </li></ul><ul><li>Once students submit a preliminary application , their record moves to Global Link. </li></ul>
    26. 26. Global Link <ul><li>Retrieve applicants in your area. </li></ul><ul><li>Review the Online Application and Account. </li></ul><ul><li>Use the Application Checklist </li></ul><ul><li>Encourage students and parents to attend the AFS Path. </li></ul><ul><li>Be sure to access the Global Link tutorials on AFS Wiki. </li></ul>
    27. 27. Thank you for being an AFS Volunteer!