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  1. 1. Presentations This presentation is based on material from Business Presentations & Public Speaking in English from
  2. 2. Presentations <ul><li>Preparation </li></ul><ul><li>Equipment </li></ul><ul><li>Delivery </li></ul><ul><li>Language </li></ul><ul><li>The Presentation </li></ul><ul><li>Review </li></ul><ul><li>Questions </li></ul>
  3. 3. What is most important? PREPARATION Why? <ul><li>Confident </li></ul><ul><li>Less nervous </li></ul><ul><li>Responsive audience </li></ul>
  4. 4. Preparation <ul><li>Objective </li></ul><ul><li>Inform </li></ul><ul><li>Persuade </li></ul><ul><li>Train </li></ul><ul><li>Sell </li></ul>If it is not clear to you then it is not clear to others!
  5. 5. Questions to ask yourself <ul><li>Why? </li></ul><ul><li>Who? </li></ul><ul><li>Where? </li></ul><ul><li>When? </li></ul><ul><li>How? </li></ul><ul><li>What? </li></ul><ul><li>Objective </li></ul><ul><li>Audience </li></ul><ul><li>Venue </li></ul><ul><li>Time and length </li></ul><ul><li>Method </li></ul><ul><li>Content </li></ul>
  6. 6. Preparation <ul><li>Structure </li></ul><ul><li>Introduction </li></ul><ul><li>Body </li></ul><ul><li>Conclusion </li></ul><ul><li>Questions </li></ul>
  7. 7. Structure <ul><li>summarise your presentation </li></ul><ul><li>thank your audience </li></ul><ul><li>invite questions </li></ul>Short Conclusion End Questions & Answers <ul><li>present the subject itself </li></ul>Body of Presentation Middle <ul><li>welcome your audience </li></ul><ul><li>introduce your subject </li></ul><ul><li>explain the structure of your presentation </li></ul><ul><li>explain rules for questions </li></ul>Short Introduction Beginning
  8. 8. Preparation <ul><li>Notes </li></ul><ul><li>DO NOT READ </li></ul><ul><li>Small cards </li></ul><ul><li>Title of section </li></ul><ul><li>Keywords </li></ul>
  9. 9. Rehearsal <ul><li>Practise 2-3 times </li></ul><ul><li>Familiar </li></ul><ul><li>Find weaknesses </li></ul><ul><li>Practise difficult pronunciation </li></ul><ul><li>Check length </li></ul>
  10. 10. Presentations <ul><li>Preparation </li></ul><ul><li>Equipment </li></ul><ul><li>Delivery </li></ul><ul><li>Language </li></ul><ul><li>The Presentation </li></ul><ul><li>Review </li></ul><ul><li>Questions </li></ul>
  11. 11. Equipment
  12. 12. Equipment <ul><li>YOU </li></ul>
  13. 13. Equipment Laptop
  14. 14. Equipment Data Projector
  15. 15. Equipment Overhead Projector (OHP)
  16. 16. Equipment Transparencies
  17. 17. Equipment Whiteboard
  18. 18. Equipment Duster
  19. 19. Equipment Marker
  20. 20. Equipment Flipchart
  21. 21. Equipment Slide Projector
  22. 22. Presentations <ul><li>Preparation </li></ul><ul><li>Equipment </li></ul><ul><li>Delivery </li></ul><ul><li>Language </li></ul><ul><li>The Presentation </li></ul><ul><li>Review </li></ul><ul><li>Questions </li></ul>
  23. 23. Delivery <ul><li>Nerves </li></ul><ul><li>Audience Rapport </li></ul><ul><li>Body Language </li></ul><ul><li>Cultural Considerations </li></ul><ul><li>Voice quality </li></ul><ul><li>Visual Aids </li></ul><ul><li>Audience Reaction </li></ul>
  24. 24. Presentations <ul><li>Preparation </li></ul><ul><li>Equipment </li></ul><ul><li>Delivery </li></ul><ul><li>Language </li></ul><ul><li>The Presentation </li></ul><ul><li>Review </li></ul><ul><li>Questions </li></ul>
  25. 25. Language <ul><li>Simple and Clear </li></ul><ul><li>Short words and short sentences </li></ul><ul><li>No jargon, eg. EMEA, VOIP </li></ul><ul><li>Usually facts, not abstract ideas </li></ul><ul><li>Active verbs instead of passive </li></ul><ul><ul><li>Two million cars were sold by Toyota last year. </li></ul></ul><ul><ul><li>Toyota sold two million cars last year. </li></ul></ul>
  26. 26. Language <ul><li>Signposting (or signalling) </li></ul>High Street Oxford Street Summing up Recommendations Conclusion Europe Asia Africa Body Welcome Explanation of structure Introduction
  27. 27. Language <ul><li>Useful phrases for signposting: </li></ul>Now we'll move on to... Let me turn now to... Next... Turning to... I'd like now to discuss... Let's look now at... ...and starting another Well, I've told you about... That's all I have to say about... We've looked at... So much for... Finishing one subject... I'd like to start by... Let's begin by... First of all, I'll... Starting with... I'll begin by... Introducing the subject
  28. 28. Language <ul><li>Useful phrases for signposting: </li></ul>We'll be examining this point in more detail later on... I'd like to deal with this question later, if I may... I'll come back to this question later in my talk... Perhaps you'd like to raise this point at the end... I won't comment on this now... Dealing with questions For example,... A good example of this is... As an illustration,... To give you an example,... To illustrate this point... Giving an example Where does that lead us? Let's consider this in more detail... What does this mean for ABC? Translated into real terms... Analysing a point and giving recommendations
  29. 29. Language <ul><li>Useful phrases for signposting: </li></ul>Firstly...secondly...thirdly...lastly... First of that...finally... To start finish up... Ordering In conclusion,... Right, let's sum up, shall we? I'd like now to recap... Let's summarise briefly what we've looked at... Finally, let me remind you of some of the issues we've covered... If I can just sum up the main points... Summarising and concluding
  30. 30. Presentations <ul><li>Preparation </li></ul><ul><li>Equipment </li></ul><ul><li>Delivery </li></ul><ul><li>Language </li></ul><ul><li>The Presentation </li></ul><ul><li>Review </li></ul><ul><li>Questions </li></ul>
  31. 31. The Presentation <ul><li>Introduction </li></ul><ul><li>Body </li></ul><ul><li>Conclusion </li></ul><ul><li>Questions </li></ul><ul><li>Say what you are going to say </li></ul><ul><li>Say it </li></ul><ul><li>Then say what you have just said </li></ul>
  32. 32. The Presentation <ul><li>Introduction </li></ul><ul><li>Welcome your audience </li></ul><ul><li>Introduce your subject </li></ul><ul><li>Outline the structure of your presentation </li></ul><ul><li>Give instructions about questions </li></ul>
  33. 33. The Presentation <ul><li>Body </li></ul><ul><li>do not hurry </li></ul><ul><li>be enthusiastic </li></ul><ul><li>give time on visuals </li></ul><ul><li>maintain eye contact </li></ul><ul><li>modulate your voice </li></ul><ul><li>look friendly </li></ul><ul><li>keep to your structure </li></ul><ul><li>use your notes </li></ul><ul><li>signpost throughout </li></ul><ul><li>remain polite when dealing with difficult questions </li></ul>
  34. 34. The Presentation <ul><li>Conclusion </li></ul><ul><li>Sum up </li></ul><ul><li>Give recommendations, when appropriate </li></ul><ul><li>Thank your audience </li></ul><ul><li>Invite questions </li></ul>
  35. 35. The Presentation <ul><li>Questions </li></ul><ul><li>Interact </li></ul><ul><li>Predict </li></ul><ul><li>Accept questions </li></ul><ul><li>Polite </li></ul><ul><li>Reformulate </li></ul><ul><li>Answer with question </li></ul><ul><li>Comment from audience </li></ul>
  36. 36. Presentations <ul><li>Preparation </li></ul><ul><li>Equipment </li></ul><ul><li>Delivery </li></ul><ul><li>Language </li></ul><ul><li>The Presentation </li></ul><ul><li>Review </li></ul><ul><li>Questions </li></ul>
  37. 37. Review <ul><li>Preparation </li></ul><ul><li>to allow plenty of time for preparation </li></ul><ul><li>to ask the all-important question-words, why? who? where? when? how? and what? </li></ul><ul><li>to structure your presentation into introduction, body, conclusion and questions </li></ul><ul><li>to write notes based on keywords </li></ul><ul><li>to rehearse your presentation several times and modify it as necessary </li></ul>
  38. 38. Review <ul><li>Equipment </li></ul><ul><li>to select the right equipment for the job </li></ul><ul><li>to use equipment effectively </li></ul><ul><li>to make use of clear, powerful visual aids that do not overload your audience </li></ul>
  39. 39. Review <ul><li>Delivery </li></ul><ul><li>to overcome your nerves </li></ul><ul><li>to establish audience rapport </li></ul><ul><li>to be aware of your body language </li></ul><ul><li>to understand cultural differences </li></ul><ul><li>to control the quality of your voice </li></ul>
  40. 40. Review <ul><li>Language </li></ul><ul><li>to use clear, simple language, avoiding jargon </li></ul><ul><li>to use active verbs and concrete facts </li></ul><ul><li>to explain the structure of your presentation at the beginning so that your listeners know what to expect </li></ul><ul><li>to link each section of your presentation </li></ul><ul><li>to signpost your presentation from beginning to end so that your listeners know where they are </li></ul>
  41. 41. Review <ul><li>The Presentation </li></ul><ul><li>to say what you are going to say, say it, and say what you have just said </li></ul><ul><li>to maintain interest by varying the speed, volume and pitch of your voice </li></ul>
  42. 42. Review <ul><li>Questions </li></ul><ul><li>to deal with listeners' questions politely </li></ul><ul><li>to respond to your audience positively </li></ul>
  43. 43. Questions