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Backstage view in_word_2010

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Backstage view in_word_2010

  1. 2. Backstage View
  2. 3. Backstage View <ul><li>After you click the File tab, you can see the Microsoft Office Backstage view </li></ul><ul><li>The Office Backstage view is where you manage your files and the data about them — creating, saving, inspecting for hidden metadata or personal information, and setting options </li></ul>
  3. 4. Options in Backstage View
  4. 5. Info Tab <ul><li>The Info tab displays different commands, properties, etc. depending on the state of the document and where it is stored </li></ul><ul><li>Commands on the Info tab can include Check In , Check Out , and Permissions . </li></ul><ul><li>Commands in the Backstage view are highlighted depending on how important it is for the user to notice and interact with the commands. </li></ul>
  5. 6. Compatibility Mode <ul><li>Some functions are limited when viewing older versions of a document </li></ul><ul><li>Must save as a .docx to have full capabilities </li></ul><ul><ul><li>Word 97-2003 saves as a .doc, Word 2010 saves as a .docx </li></ul></ul><ul><ul><li>BE CAREFUL when sending files to others in Word 2010 – if they don’t have Word 2010, they will not be able to open the file </li></ul></ul>
  6. 7. Protecting Documents <ul><li>In Microsoft Office 2010, you can use passwords to help prevent other people from opening or modifying your documents, workbooks, and presentations </li></ul><ul><li>**NOTE: It’s important to remember your password because Microsoft cannot retrieve your forgotten passwords </li></ul>
  7. 8. Backstage Protection
  8. 9. Password Protection <ul><li>1. In an open document, click the File tab </li></ul><ul><ul><li>The Backstage view opens </li></ul></ul><ul><li>2. In the Backstage view, click Info </li></ul><ul><li>3. In Permissions, click Protect Document </li></ul>
  9. 10. Mark as Final <ul><li>When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only </li></ul><ul><li>The Mark as Final command helps you communicate that you are sharing a completed version of a document </li></ul><ul><li>ALSO FOUND ON THE REVIEW RIBBON! </li></ul>
  10. 11. Encrypt with Password <ul><li>When you select Encrypt with Password, the Encrypt Document dialog appears </li></ul><ul><li>In the Password box, type a password </li></ul><ul><li>Important: keep a list of your passwords and corresponding file names in a safe place </li></ul>
  11. 12. Use Caution
  12. 13. Restrict Editing <ul><li>Three options appear: </li></ul><ul><li>Formatting restrictions: this reduces formatting options. Click Settings to select which style are allowed. </li></ul><ul><li>Editing restrictions: you control how the file can be edited or you can disable editing. Click Exceptions or More users to control those who can edit (through Windows Live ID accounts). </li></ul><ul><li>Start enforcement : Click Yes, Start Enforcing Protection to select password protection or user authentication. </li></ul>

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