Google Docs& Other Cloud SolutionsPresented byJeff Yette
Before We Jump In ...This presentation is available atslideshare.net/jeffyette
5 reasons to start using Google Docs1 - SyncingOne-copy, updated automatically, across all platforms.Edit a document on your PC, and view changes on anothercomputer virtually instantlyNo need to email documents between home and work, orputting them on a thumb drive.
5 reasons to start using Google Docs3 – Access AnywhereAccessed via the browser - No software to installAccess on smart phones/tablets either via browser or free appOffline mod allows you edit a local copy when no internet is available which willthen sync upon reconnecting.
5 reasons to start using Google Docs2 – CollaborationShare documents with other google usersMultiple can have the same document open and make/viewedits at the same time.Document history allows you to revert back to previousversions if neededCreate notifications to be emailed when changes are made
5 reasons to start using Google Docs4 – EmbeddableAny document, including spreadsheets and presentationsare instantly shareable on the Internet with a simple“Publish” button.Google Documents can be embedded into websites –changes to document are automatically updated on thewebsite..Integrate forms that populate spreadsheets.
5 reasons to start using Google Docs5 – Works with existing documentsDocuments will automatically be converted to Google DocformatsDocuments can be exported back to original file format ifneeded of saved as PDFs
5 reasons to start using Google Docs6 – FREELike almost everything with Google, it’s free!6
A short video ...http://www.youtube.com/watch?v=eRqUE6IHTEA
Whats the down side?●Offline access is limited (or in some cases notavailable)●Advanced features of Microsoft Word notcompatible●Limited space … Free accounts get 1GB
Microsofts Answer●$9.95/mo $99.95/yr home●$6.00/mo $60.00/yr business
ApplicationsDrop Box“A free service that lets you bring your photos, docs, and videosanywhere and share them easily. Never email yourself a file again!”●Cloud-based storage●Synchronization/Back-up/Collaboration●PC, Linux, Mac/iPad, Android, Blackberry●Definable Sharing Privileges●Free account = 2GB, paid = 50GB, 100GB & 350GB●Drag & Drop file “upload”●Keeps file in native format
ApplicationsBoxVery similar to Dropbox●Cloud-based storage●Synchronization/Back-up/Collaboration●Google App integration●Free account = 5GB
Top 10 Cloud ServicesMavenlink: A workforce and project management system that shows time sheets,budgets and costs related to ongoing projects, accounts receivable aging reeportsand other information that will help with resource utilization and planning.MailChimp: A newsletter service that can be integrated with a bunch of otherpopular small business cloud apps, including Rapportive, Batchbook CRM,Zendesk and Freshbooks. It also connects with e-commerce software includingShopify and Magento.Insightly: A basic application for tracking customer interactions.FlashPanel: Management and security capabilities, including the ability to managepasswords, control user access, manage email usage and consumption, or create(and delete) shared contacts.Capsule CRM: A customer relationship management (CRM) tool that integrateswith Google Apps, and with cloud accounting and financial management softwareincluding Freshbooks and Xero.
Top 10 Cloud ServicesGantter Project: An application for handling scheduling of complex projects, whichintegrates with Google Drive for sharing and collaboration. It can import files fromMicrosoft Project.Zoho CRM: As with the other CRM tools mentioned, this service is for trackingleads and customer prospects. But it can also be used for customer supportmanagement and marketing automation.Do by Salesforce: A projects and tasks manager; you can share items with peopleon your Google Contacts list.Draw.io: An app for producing graphical diagrams using predefined objects. (Thepricing model changes on April 1, 2013, so it should be interesting to see if thissoftware retains is popularity.)Accounting tools by Wave: A small-business accounting system that includesinvoicing and reporting features.