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Everything I learned from running a 24h x 4 track online conference

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Lots of learning on :
- how to improve local A/V
- using A/V mixers local & in the cloud
- streaming platform
- online conference platform
- conference workflow learnings

Published in: Technology
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Everything I learned from running a 24h x 4 track online conference

  1. 1. Everything I learned running a 24h - 4track community based remote conferences https://twitter.com/patrickdebois
  2. 2. Help I need to go virtual! Every existing conference in March 2020 @patrickdebois
  3. 3. Conference A/V Game Streaming Webinar Professional Broadcasting Social Streaming The internet is full of opinions Use Zoom, Gotomeeting Use Vmix, OBS, Wirecast Use Browser & Youtube Use OBS & Twitch
  4. 4. 1.Video Conferenc-ing 2.Improve local A/V 3.Improve layout - Local A/V Mixer 4.Streaming like a pro 5.Cloud Mixers (+DIY) 6.Conference Platforms 7.Learning AllTheTalks
  5. 5. E-too-many-slides skipping remote recording + interaction 250->65 slides
  6. 6. Video Conferenc-ing
  7. 7. Zoom example A/V Zoom Audience A/V A/V Host Speaker Easy Limited number of participants
  8. 8. Zoom Webinar A/V Zoom Webinar Audience A/V A/V Host Speaker (+)Easy (+)Larger number of participants (-)Requires Zoom to participate
  9. 9. Youtube streaming A/V Zoom Youtube Audience A/V Host Speaker
  10. 10. Improve local A/V Quality
  11. 11. Laptop Webcam A/V Webcam quality meh ! "looking down" angle
  12. 12. External USB Webcam A/V Webcam USB example Logitech series (annoying bug - saving preferences) Better positioning Sacrifices video speed for Lighting
  13. 13. Good lighting makes webcam way,way,way better! Ringlight ex. Razor DIY LED light Ikea Dual lighting for avoiding shadows ex Keylight (mini) Elgato (bonus) remote control Pro Studio Lighting VidaXL Kit
  14. 14. Use DSLR A/V Webcam DSLR Clean HDMI Output USB USB Better Depth of Field More expensive Better light sensitivity (ISO) Real HD Quality https://www.youtube.com/watch?v=wjrX8zqz1Og
  15. 15. Convert HDMI Output to Camera https://www.elgato.com/en/gaming/cam-link-4k
  16. 16. Check for Clean HDMI https://www.elgato.com/en/gaming/cam-link/camera-check
  17. 17. Audio Latency External Camera Audio input
  18. 18. Permanent Power Check there are many nockoff
  19. 19. EU Camera limitation 30Minutes Video Recording
  20. 20. Overheating Should not happen if only viewing not actual recording But quality for viewing might be different from recording
  21. 21. Jailbreak camera • Canon - Magic Lantern • https://builds.magiclantern.fm/modules.html • Sony - Open Memories: • https://github.com/ma1co/OpenMemories-Tweak
  22. 22. Disable some auto "Enhancement" • Face detection - focusing • Autofocus - focus jitter • Sony specific: • Wax Skin tone adjustments • Use Digital Zoom! https://www.dpreview.com/forums/thread/3933509
  23. 23. FWIW - I use Sony A6100 ~300Euro
  24. 24. Use Phone(X) - Amazing camera A/V Webcam DSLR Phone Clean HDMI Output USB USB USB Clean App interface
  25. 25. Clean Iphone Camera View • https://apps.apple.com/us/app/shoot-clean-camera-feed-for-mirroring/ id964565026 • https://apps.apple.com/us/app/filmic-pro-video-camera/id436577167
  26. 26. Camera over the network A/V Webcam DSLR Phone Phone App Clean HDMI Output USB Network USB USB Clean App interface
  27. 27. https://support.zoom.us/hc/en-us/articles/204726885-Screen-Share-Using-Airplay-Mirroring https://www.elgato.com/en/gaming/screen-link
  28. 28. Audio A/V Boom Mic Shotgun Mic Lapel Mic USB USB Virtual Audio USB Audio Mixer Audio Pre-Amp Carthoid Mic Yeti/.... Avoid OmniDirectional Use a BOOM Arm to avoid contact noises Use a remote clicker XLR Mixer / Good Power Supply to avoid "Groud" noises Avoid cheap Mixers/ Microphones
  29. 29. Eye contact tricks Pseudo Focus Point Standing Use teleprompter & mini view Using AR Take more distance To reduce the angle
  30. 30. Improving Layout using a local A/V Mixer
  31. 31. Local Mixer A/V Zoom Youtube Audience A/V Host Speaker A/V Mixer
  32. 32. Screen Layout
  33. 33. Features to look for • RTMP Output: protocol that works for all streaming sites • Scene preview - switching : before going live • Window/Desktop/Browser sharing - optimize for Graphics (sharp) • Play/Resume Video files + (including Audio) • Invite Guests: greenroom / option • ISO recording: record all sources separately • Easy of use & Pricing: 1 month vs permanent one time fee
  34. 34. Local Mixers • OBS / StreamCaster: open source , free , powerful , rough • Manycam: cheap, but does the basic job • Ecamm Live : good featureset / easy to use , no preview function / DSLR connection • MimoLive : very easy to use / powerful • Wirecast & Vmix : powerful , complex • Switcher Studio: ipad/iphone controls • livestream.com : studio quality, dedicated streamed fixed price
  35. 35. Virtual Camera A/V Webcam DSLR Phone Phone App Clean HDMI Output USB Network USB Virtual Camera USB Clean App interface
  36. 36. Streaming platforms
  37. 37. Multi Streaming Destinations A/V Zoom Youtube Audience A/V Host Speaker A/V Mixer Facebook Audience Twitter Audience
  38. 38. restream.io A/V Zoom Youtube Audience A/V Host Speaker A/V Mixer Facebook Audience Twitter Audience Restream
  39. 39. Social Streaming platforms • Youtube • Facebook Live • Linkedin Live • Periscope • Twitch • Mixer
  40. 40. Youtube gotchas • A new channel needs - 24 hours approval • Needs phone confirmation - same phones max 2 channels / year • To get a fixed live URL: needs to have viewers + • Needs approval to be embedded inside a page • Content might get flagged (~deep fake talk) • Copyright blocking audio/video • Video Upload quota • Downloading a 24 hour stream take forever • Autoplay (Audio + Video ) works !
  41. 41. mixer.com gotchas • 24 hour approval • Microsoft login / can get blocked (24 hour wait) • Easy to embed / fixed URL • Audio goes on mute every load • Amazing latency • ~2seconds ( great for interaction) vs 4-8-20 seconds other • Recoding option - Instant video download
  42. 42. To the Cloud .... Mixers because we can't rely on our own internet connection
  43. 43. Cloud Mixer A/V Zoom Youtube Audience A/V Host Speaker(s) Local A/V Mixer Facebook Audience Twitter Audience Restream Co-Host A/V Cloud A/V Mixer Producer
  44. 44. Allow browser to access mic/video/screen Browser Access - Mac
  45. 45. GoLightstream
  46. 46. easylive.io
  47. 47. Things to look for• Invite guests / Co-hosts • RTMP ingest : connect other sources • Stream Protection: to keep your youtube URL alive! • Source Audio/Video monitoring view: • Preview / Live switch: better preview • Overlays / Graphic styles • Upload / Play Pre-recorded Videos • Recording stream • Stream Quality • MultiStream outputs
  48. 48. Producing the cloud • StreamYard: easy to use , cheap, easy layout • GoLightstream: rtmp in, mixer FTL , mostly works :) • Stageten.tv: nice & polished UI • easylive.io: sources monitor, multi output , Video upload • Kiswe Cloudcast: support, professional , multi user mgmt
  49. 49. DIY A/V Mixing in the Cloud
  50. 50. Skype NDI (Azure, EC2) • https://blog.marcduiker.nl/2020/04/08/streaming-for-serverlessdays.html • https://blog.maartenballiauw.be/post/2020/04/02/streaming-a-community-event-on-youtube- sharing-the-technologies-and-learnings-from-virtual-azure-community-day.html GPU Instance Cloud Instance Teamviewer
  51. 51. Conference Platforms
  52. 52. Conference platforms • https://www.dealroomevents.com/pricing/ • https://www.on24.com/ • https://www.runtheworld.today/ • https://www.icohere.com/virtual-conferences/ • https://www.vfairs.com/ • https://www.ivent-uk.com/virtual-events • https://www.inxpo.com/ • https://www.socialive.us/pricing • https://pandomeetings.com/pricing/ • https://inceptioncompany.com/virtual-meeting-platforms/ • https://www.ubivent.com/en/virtual-event-platform • https://www.virtualtradeshowhosting.com/ • https://twitter.com/davidspinks/status/1235993594705534976?s=12 • https://heysummit.com/ • https://hopin.to/ • https://www.crowdcast.io/pricing << Eighties Look >> Modern Look https://github.com/hashicorp/hashitalks/projects/2
  53. 53. What they give you extra! • Cfp Management / Schedule display / Calendar (vs Sessionize / Sched.com0 • Ticket sales / Monetisation / CRM integration (vs Eventbrite ..) • Registration / Limit Stream Access / Browse Attendee list • Attendee / Watch Analytics (vs Google Analytics) • Sponsor booths/exhibition area - Lead Generation - Handouts - Yearly sponsorships • Play - Pre-recorded videos - Record streams for archiving (vs Stream recording...) • Custom Branding - Logos - Shared Assets (vs Google Drive... ) • Gamification - Completion certificate - Leaderboard • Pseudo social - Chat / Job Board / Match making
  54. 54. Things to watch out for • accessibility + mobile view + multi languages • branding options • lock-in: can you get the videos out of the platform • live video input: RTMP ingest point • price models : per event , per registration , per attendee , per view • privacy: spam / what is booth visit / GDPR opt-in • installation requirements : browser requirements
  55. 55. All The Talks Workflow learnings
  56. 56. 24 hour fundraiser 4 simultaneous tracks Community organised
  57. 57. • Send Speaker Calender invit • https://everytimezone.com/ is awesome • Use a CfP / Schedule system • (stop using spreadsheets/delegate bio editing) • Schedule: (JS + Momentjs fiddling) • multi-Timezone display • 24 hour schedules - meh
  58. 58. Final A/V Check Gives a "safe" feeling Both to speaker & organiser
  59. 59. Sorry Asset : We'll be back
  60. 60. Lessons Learned: - Corporate locked down computers (Zoom as a backup) - Account lock out (Shared Social accounts, Mixer, Youtube) - Email not coming through - Seperate Emergency Channel Plan for failure
  61. 61. All The Talks A/V Zoom Mixer Audience Host Speaker(s) Streamyard A/V Mixer Youtube Failover Audience A/V Golight stream A/V Mixer Backup - Speaker A/V Per Track Per Track Per Track
  62. 62. Presenter Sidekick: Pulls in speaker Monitors questions
  63. 63. Sessioninze.com Sli.do mixer.com eventbrite Golightstream StreamYard Track 1..N Global MixingLocal Mixing Sponsor video loop FFmpeg Zoom backup
  64. 64. Thank you for listening

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