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The Secret Sauce of Agile- a Culture of Great Meetings agile2015

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Want to have a great Agile adoption in a team or across an organization? Learn to lead great meetings of empowerment, high collaboration, and actionable results. Presented with Laura Burke

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The Secret Sauce of Agile- a Culture of Great Meetings agile2015

  1. 1. The  Secret  Sauce  of  Agile—a   Culture  of  Great  Mee5ngs   Jean  Tabaka,  Agile  Fellow,  CA,  @jeantabaka   Laura  Burke,  ScurmMaster,  Ipreo,  @agilenvironment   3  August  2015  
  2. 2. •  FORM  TEAMS  OF  7-­‐9  PEOPLE   •  HAVE  STICKY  NOTES   •  HAVE  PENS   •  HAVE  2  FLIPCHART  SHEETS   You’ll be doing lots of work, all in your small groups. Be ready!
  3. 3. B.  “What  collabora5on  challenges   contribute  to  bad  mee5ngs  in  your   company?”   Reminder: Individually, silently, write your answers using a sharpie, one per sticky note 1 MINUTE
  4. 4. Process: Silent de-dupe responses in your group 1 MINUTE
  5. 5. Process: Silent review of responses 1 MINUTE
  6. 6. C.  “What  are  the  TOP   collabora5on  challenges  that   contribute  to  bad  mee5ngs  in   our  companies  ?”   Reminder: Pick top 2 answers of group and a spokesperson 2 MINUTES
  7. 7. Process: Each table, read out your top 2 responses 1 MINUTE
  8. 8. Process: What do we notice across all the group responses? 2 MINUTES
  9. 9. Process: What do we notice about the exercise? 1 MINUTE
  10. 10. D.  “How  do  we  prepare  to  bring   people  together  to   collaborate?”  
  11. 11. Scale  Agile  with  alignment  and   transparency  through   collabora5on  
  12. 12. Facilitation is the “Secret Sauce” of discipline and rigor to scale collaboration
  13. 13. Great  mee5ngs:  let  go  of   command-­‐and-­‐control,  invite  all   voices  for  greatest  insights  
  14. 14. Opening  a  collabora5ve   mee5ng  is  a  discipline  
  15. 15. “What  did  you  no5ce  about  the   opening?”   1  minute  
  16. 16. 1. Prepare   2. Prompt   3. Gather     4. Process  
  17. 17. E.“What  are  possible  non-­‐ destruc5ve  ways  to  address  these   collabora5on  challenges?”   Reminder: Think on your own before you start. Pass the pen to write answers on the flipchart until we run out of time. You can say “Pass”. 2 MINUTES
  18. 18. Process: Walk around to view each other groups’ responses 6 MINUTES -­‐      Similar  to  yours   -­‐  Different  from  yours   -­‐  New     -­‐  Surprising  
  19. 19. Process: Open dialogue 3 MINUTES
  20. 20. “What  did  you  no5ce  about  the   exercise?”   1  minute  
  21. 21. F.  “How  do  we  facilitate  alignment   transparency,  and  collabora5on  in   our  mee5ngs  as  we  scale?”  
  22. 22. 35   ©  2015  CA.  ALL  RIGHTS  RESERVED.   Sustainable decisions move through the “Groan  Zone”   Source: "Facilitator's Guide To Participatory Decision-Making, by Sam Kaner and others. Used with permission from Sam Kaner, 415-641-9773 ." .
  23. 23. “Great  mee5ngs  scale  for  Agile   challenges  and  create   sustainable  solu5ons”  
  24. 24. 40   ©  2015  CA.  ALL  RIGHTS  RESERVED.  
  25. 25. 41   ©  2015  CA.  ALL  RIGHTS  RESERVED.  
  26. 26. G.  “What  ques5ons  have  arisen   over  the  course  of  this  session?”   Reminder: Bring items you have been writing during the class for the “Parking Lot”. 7 MINUTES
  27. 27. H.  “What  did  you  value  learning  in   the  workshop?”   Reminder: Think on your own, one item per sticky note. 1 MINUTE
  28. 28. H.  “What  did  you  feel  was  lacking  in   the  workshop?”   Reminder: Think on your own, one item per sticky note. 1 MINUTE
  29. 29. Process: Share 1 or 2 items with class 1 MINUTE
  30. 30.     I.  Close  
  31. 31. 50   ©  2015  CA.  ALL  RIGHTS  RESERVED.   CHANGE is HARD
  32. 32. 51   ©  2015  CA.  ALL  RIGHTS  RESERVED.   Increased morale and IQs Higher level of commitment Increased insights More employee engagement Greater scalability of Agile
  33. 33. “Leading   Collabora8ve   Mee8ngs”  
  34. 34. To  be  a  strong   facilitator,  you  must   prac&ce,  partner  and   persevere  
  35. 35. The  Secret  Sauce  of  Agile—a   Culture  of  Great  Mee5ngs   Jean  Tabaka,  Agile  Fellow,  CA,  @jeantabaka   Laura  Burke,  ScurmMaster,  Ipreo,  @agilenvironment   3  August  2015  

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