Coverletter resumewriting

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Coverletter resumewriting

  1. 1. Cover Letter and Resume Writing Workshop MARGARET BELLO-DIGAMON, MEED-ICT Resource Speaker
  2. 2. RATIONALE  Hiring qualified people remains the biggest issue faced by different government and private industries today. mismatch – what does this really mean? The students lack the required competencies needed for them to get hired.  Job
  3. 3. RECRUITMENT PROCESS
  4. 4. Job application    When you apply for a job, you’ll generally be asked to send in your CV/résumé, together with a letter or email of application. A CV (short for curriculum vitae) or résumé is a brief account of your previous employment, education, and qualifications. Employers often receive hundreds of applications for a job, so it’s very important to make sure that your CV/résumé and job application letter create the right impression and present your personal information in a focused,
  5. 5. How important is an application? … employers use application information to select who will get an interview. … do not under estimate the importance of the application.
  6. 6. Where will your application end up? The NO file
  7. 7. Where will your application end up? The MAYBE file The NO file
  8. 8. Where will your application end up? The YES file The MAYBE file The NO file
  9. 9. Remember… your application is a type of interview… … make a good impression!
  10. 10. Effective Applications Finding out about jobs  Application Forms  Cover Letters  Preparing CVs  Online Applications  Useful sources of information 
  11. 11. Finding out about Jobs Company Notice of Vacancy DOLE: Jobs section Noticeboards Jobs/Careers Fair  Newspapers and periodicals  Business reports  Own contacts
  12. 12. Before Applying  Research the Company ◦ Company literature, websites, directories ◦ Analyze job descriptions  Research Yourself ◦ Review experience and career interests ◦ What is relevant to this particular job ◦ What evidence will I provide  Research Careers ◦ Check out similar or related jobs ◦ Prospects Planner/website
  13. 13. Employer’s Perspective        Find out about the candidate What contribution can she make? Why is she interested in this job/company? Does she understand what the job entails? Does she have the relevant qualifications? Does she have the right mix of skills? Is it worth my time interviewing her?
  14. 14. Questions to ask yourself What sort of person is the organization looking for?  What knowledge, experience, skills are required to fill this role?  What past experience do I have that demonstrate these competencies?  Provide evidence to match the key competencies 
  15. 15. You only get one chance to make a first impression… Since employers are looking for the best person to fill the job… …always be confident and prepared. …making a good first impression to potential employers is essential to securing employment.
  16. 16. The Cover Letter
  17. 17. Cover Letter ◦ Purpose of Cover Letter  Augments resume.  Do not repeat/restate items from resume.  Give the big picture, summary of your talents and skills.  “If you don’t toot your own horn, nobody will.”  Maintain a sense of pride
  18. 18. Cover Letter Vital Ingredients of Cover Letter • Gratitude for the opportunity. • A significant accomplishment. • Your interest in becoming a part of the organization
  19. 19. Cover Letters       One page - business letter format Send to a named person Letter supports CV Tailor it to company and job Highlight skills and experience Structure it well ◦ ◦ ◦ ◦ Introduce yourself, specify vacancy Why are you interested in the company/job? Why should they consider you? (relevant skills) What next? – availability for interview
  20. 20. Cover Letter Writing Activity
  21. 21. The Resume/CV
  22. 22. The Resume Decision Tree
  23. 23. The Resume  Purpose of Resume ◦ Your Ambassador to the Professional World  Who ◦ ◦ ◦ ◦ Looks at Resumes? Human Resources IT Manager Department Manager Owner of company
  24. 24. The Resume  Resume Basics ◦ Length: Brevity is Key – 1 page ◦ Bulleted lists – no paragraphs 1.Skills 2.Experience 3.Education and Awards  Do not put initials for certifications after your name.
  25. 25. The Resume  Resume Guidelines ◦ No special groups or unrelated awards ◦ Be honest! ◦ Job Objective (optional) ◦ Neat, looks professional ◦ Error free ◦ Experience – can omit unrelated jobs ◦ See sample resumes on.
  26. 26. Tips for preparing CV Restrict it to 2 pages, no fancy cover  Customize CV to reflect job requirements  Start with the most recent/relevant information  Allocate space in accordance with the importance of the information  Emphasize the most relevant details  Use action words  Use headings and bullet points  Highlight skills and responsibilities  Make it look good – plain font  Check spelling and grammar  Send it with a decent cover letter 
  27. 27. Reasons for Rejection of CV Too much/too little information  Irrelevant Information  Poor presentation  Spelling mistakes  Not targeted to position  No personality or enthusiasm 
  28. 28. Standard Contents  Personal Details ◦ Name, Address, Tel No, Email address  Education ◦ Start with most recent ◦ Dates, Name of college, Course Title,Thesis title, Core subjects, results (if impressive) ◦ Provide details of research projects  Work Experience ◦ ◦ ◦ ◦ ◦ Start with most recent or relevant Separate relevant and other experience Provide job title and name of organization Highlight responsibilities and achievements Include unpaid work
  29. 29. Standard CVs (cont)  Competencies ◦ Identify key competencies required for position ◦ Provide relevant evidence from previous experience  Skills Profile ◦ Computing – be specific, name packages ◦ Languages – what level ◦ Driving Licence  Interests ◦ Provide evidence of balanced individual ◦ Focus on achievements  Referees ◦ Normally 2 referees required: one academic, one work ◦ Seek permission in advance and provide information
  30. 30. Helpful hints Use action verbs: achieved, created, managed, produced, demonstrated, supervised, trained, investigated, coordinated, monitored, reported, etc  Adjectives- to describe yourself: adaptable, analytical, determined, logical, resourceful, precise, supportive, etc 
  31. 31. The Resume Styles  Chronological – presents information in chronological (oldest first to most recent) or reverse chronological order (most recent listed first and then going backwards in time) your job-related volunteer and work experience.  Functional – groups your skills and experiences together based on job-related functional areas regardless of when they occurred.  Accomplishment – emphasizes your accomplishment and what you have done well that relates to the needs of the employer
  32. 32. Accomplishment Style Resume  When writing an accomplishment style resume it is often challenging to figure out what to write about.  This exercise will help you identify what you have done in the past that you may want to share with employers (while obtaining a degree or in the period following).  The key is to identify tangible evidence in your history that allows you are a qualified, effective worker who is able to utilize particular skills to produce results.
  33. 33. Accomplishment style (cont.)  Complete as many of the following sentence fragments as you can. Quantify your examples using time, percentages, of increase or decrease, as much as possible. From these examples you will be able to create stories to tell employers.  One relevant project I completed while obtaining my degree was: One time that I went beyond what was asked of me was: One time I solved a problem was when: One good thing my previous instructor said about me in performance review was: One time I received a compliment or award for:    
  34. 34. Sentence Completion Activity
  35. 35. Online Applications ◦ Increasingly popular with large employers ◦ Fast and efficient – scan for key words ◦ Preselection - can incorporate aptitude & personality tests ◦ Self-assessment - match to different jobs
  36. 36. Tips for Emailing CVs for Online Application        Check with company first in case of viruses Use common software, Microsoft Word. To retain format of CV, send as attached file Also include CV in body of email If cutting and pasting, check font size Check impact by sending copy to yourself To be doubly sure, also forward hard copy
  37. 37. Resume Writing Activity
  38. 38. Conclusion You have opportunities.  Careers always exist because they are long term.  You must understand the role of technology, understand and speak in business terms, and provide solutions that are focused on that understanding.  “Confidence is terrific, overconfidence is terrible”. 
  39. 39. References: The IT Career Builder’s Toolkit by Matthew Moran Five Star Staffing & Accounting Recruiters

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