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  1. 1. Chapter 5<br />Creating a Worksheet<br />
  2. 2. What’s inside and on the CD?<br />In this chapter you will learn the essentials of creating a Microsoft Excel worksheet <br />Excel provides a set of tools for simple or complex calculations such as:<br />Creating a budget<br />Estimating expenses<br />Creating an income and expense projection<br />2<br />Practical Microsoft Office 2010<br />
  3. 3. What’s in the Excel window?<br />To start Excel:<br />Click Start<br />Point to All Programs<br />Click Microsoft Office<br />Click Microsoft Office Excel 2007<br />Ribbon is similar to Microsoft Word<br />This chapter points out important features in Excel that differ from features in Word <br />3<br />Practical Microsoft Office 2010<br />
  4. 4. What’s in the Excel window?<br />4<br />Practical Microsoft Office 2010<br />
  5. 5. What’s in the Excel window?<br />A worksheet is grid of columns and rows<br />Columns labeled with letters<br />Rows labeled with numbers<br />Excel worksheets saved in workbook<br />Workbook contains one or more worksheets represented by tab at bottom of Excel window<br />5<br />Practical Microsoft Office 2010<br />
  6. 6. What’s in the Excel window?<br />When workbooks saved or opened, all work sheets saved or opened<br />Click sheet tab to go to that sheet<br />Right-click tab to rename, insert, or delete sheet<br />6<br />Practical Microsoft Office 2010<br />
  7. 7. What’s in the Excel window?<br />A worksheet cell or cell is rectangle formed by intersection of column and row<br />Each cell has unique name consisting of column letter followed by row number<br />For example, cell B3 is located in second column of third row<br />7<br />Practical Microsoft Office 2010<br />
  8. 8. What’s in the Excel window?<br />The active cell, marked by black outline, is one you can currently edit or modify<br />Click any cell to make it active, or use arrow keys<br />A range is series of cells, e.g., D3:D6 is range of all cells from D3 through D6<br />Click and drag to select range of cells<br />8<br />Practical Microsoft Office 2010<br />
  9. 9. How do I enter labels?<br />A label is any text entered into cell:<br />worksheet title<br />describe numbers in other cells<br />text data such as names of people or cities<br />Any “number” not used in calculation must be entered as label<br />If label is too long to fit in current cell, it will extend into cells to right if they are empty<br />9<br />Practical Microsoft Office 2010<br />
  10. 10. How do I enter labels? <br />10<br />Practical Microsoft Office 2010<br />
  11. 11. How do I enter labels?<br />To make label wrap and display in two or more lines inside same cell:<br />From the Home tab, click the Wrap Text button in the Alignment group<br />11<br />Practical Microsoft Office 2010<br />
  12. 12. How do I enter labels?<br />Edit label by clicking cell, then click in Formula bar<br />Use arrow keys to move insertion point and backspace and delete keys to edit text<br />Press Enter key or  Enter button on formula bar to accept change <br />Press  Cancel button to exit without keeping changes<br />Edit label inside cell by double-clicking cell then edit with arrows, Backspace, and Delete keys<br />12<br />Practical Microsoft Office 2010<br />
  13. 13. How do I enter values?<br />A value is a number entered into cell and used in calculations <br />Values can be used in formulas to calculate results<br />Type minus sign (-) before number to enter a negative value<br />13<br />Practical Microsoft Office 2010<br />
  14. 14. How do I enter values?<br />14<br />Practical Microsoft Office 2010<br />
  15. 15. How do I enter values?<br />A value can be edited just as you would edit a label – in the cell or in the Formula bar<br />Excel makes assumptions about the values as you enter them<br />Type an apostrophe (‘) before a number to specify it as a label<br />15<br />Practical Microsoft Office 2010<br />
  16. 16. How do I enter values?<br />Use the Fill handle to automatically enter values with technique called drag-and-fill<br />Point to the bottom-right corner of a cell. When the pointer changes to a black cross shape, drag the pointer across or down other cells<br />Displays the Auto Fill Options button<br />Fill with series of numbers<br />Fill with value of initial cell with or without formatting<br />Fill with cell formatting without a value<br />16<br />Practical Microsoft Office 2010<br />
  17. 17. How do I enter formulas?<br />A formula specifies how to add, subtract, multiply, divide, or otherwise calculate values in cells<br />Formulas always begin with an equal (=) sign and can use cell references that point to other cells<br />A cell reference is the column and row location of a cell<br />17<br />Practical Microsoft Office 2010<br />
  18. 18. How do I enter formulas?<br />For example, the formula =C2-C3 subtracts the contents of cell C3 from the contents of cell C2<br />Common arithmetic operators are:<br />- (subtraction) / (division)<br />+ (addition) % (percent)<br />* (multiplication) ^ (exponent)<br />18<br />Practical Microsoft Office 2010<br />
  19. 19. How do I enter formulas?<br />To enter a formula:<br />Click the cell where you want the result of the formula to appear. Type the equal sign (=).<br />Click the first cell referenced in the formula. A marquee, which is a rectangle of dashes, will surround the cell just clicked.<br />Type an arithmetic operator (+,-,*,/) then click the next cell referenced in the formula.<br />Press Enter to end the formula.<br />19<br />Practical Microsoft Office 2010<br />
  20. 20. How do I enter formulas?<br />A formula can also be typed directly into the cell<br />Edit a formula in the cell or in the Formula bar the same as labels and values<br />20<br />Practical Microsoft Office 2010<br />
  21. 21. How do I enter formulas?<br />21<br />Practical Microsoft Office 2010<br />
  22. 22. How do I create complex formulas?<br />Complex statistical, financial, and mathematical formulas can be created in Excel.<br />Use parentheses to make sure the operations in a formula are executed in the correct order.<br />Without parentheses, Excel will calculate using the following order: multiplication and division, then addition and subtraction. <br />22<br />Practical Microsoft Office 2010<br />
  23. 23. How do I create complex formulas?<br />By using parentheses you can specify the order of calculation. <br />For example, in the formula, =B3+C3*1.2, Excel will multiply cell C3 by 1.2 then add that to the value in cell B3.<br />23<br />Practical Microsoft Office 2010<br />
  24. 24. How do I create complex formulas?<br />In the formula, =(B3+C3)*1.2, Excel will add cell B3 to cell C3 then multiply the result by 1.2 <br />A formula can include values, cell references, or both. <br />Copying or moving formulas can lead to unexpected results<br />24<br />Practical Microsoft Office 2010<br />
  25. 25. How do I create complex formulas?<br />25<br />Practical Microsoft Office 2010<br />
  26. 26. How do I use functions?<br />Excel includes many predefined formulas, called functions<br />Excel includes these examples:<br />Financial functions – payments and net value<br />Mathematical and trigonometric function – absolute value and arctangent<br />Statistical functions – average and normal distribution<br />You can use the Insert Function button to select a function from a list. There are more than 250 from which to choose<br />Clicking on a function in the list will display a tip about the function’s use<br />26<br />Practical Microsoft Office 2010<br />
  27. 27. How do I use functions?<br />27<br />Practical Microsoft Office 2010<br />
  28. 28. How do I use functions?<br />The Payment or PMT function calculates the payments for a loan<br />The PMT function will calculate loan payments for a car or a house, among others<br />Formulas can include multiple functions<br />28<br />Practical Microsoft Office 2010<br />
  29. 29. How do I use functions?<br />Arguments are values or cell references used in the function for calculations.<br />For example, the Average function’s argument is a series of numbers or cell references used in the calculation.<br />The result is the average of the values.<br />29<br />Practical Microsoft Office 2010<br />
  30. 30. How do I use functions?<br />To select a range of cells for your argument, click and drag to select the range.<br />Some functions need more than one argument and they may be required or optional.<br />The PMT function, for example, requires three arguments and two optional arguments.<br />30<br />Practical Microsoft Office 2010<br />
  31. 31. How do I use functions?<br />It can be difficult to enter arguments for a function.<br />If you need help, click Help on this function link.<br />When using a new function check results with calculator.<br />31<br />Practical Microsoft Office 2010<br />
  32. 32. How do I use functions?<br />32<br />Practical Microsoft Office 2010<br />
  33. 33. How do I use the AutoSum button?<br />The AutoSum button is used to quickly calculate the total of a column or row of cells.<br />Excel examines cells to the left and above current cell to determine inclusion.<br />The AutoSum button can be tricked by a blank cell or a cell containing a label. It is always wise to double-check the range.<br />33<br />Practical Microsoft Office 2010<br />
  34. 34. How do I use the AutoSum button?<br />Be careful using the AutoSum button to calculate a range in a column with a numeric heading<br />Watch the marquee to verify the range<br />If the AutoSum button does not automatically select the correct cells, create the Sum function manually<br />34<br />Practical Microsoft Office 2010<br />
  35. 35. How do I use the AutoSum button?<br />35<br />Practical Microsoft Office 2010<br />