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Managing your photos 20min 20150526

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Asset Management of Photographs, naming protocols, storage, the Cloud, etc.

Published in: Art & Photos
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Managing your photos 20min 20150526

  1. 1.  Focus is on management and organization of photos  Assumption is the use of digital cameras rather than smartphone;  Digital photos range in file sizes (storage requirements) based on resolution and file format.  Generally TIFF and RAW files are larger, 10MB to 25MB  Generally jpeg files are mid to small file sizes, <10MB  Smartphone photos are low resolution intended for quick distribution and sharing, though resolution quality is improving. Eg, an Instagram photo is 612ppi x 612ppi.  RAW files are proprietary and constitute the original data captures by a camera’s sensor. Managing Your Photographs
  2. 2.  Focus is on management and organization of photos  TIFF and RAW files are used for long term preservation.  jpeg files are not considered long term as they degrade over time.  File sizes of digital photos may vary greatly dependent on any post production performed in programs such as Adobe CS Photoshop.  Generally digital photo files are significantly larger than text files and this may influence decision making regarding asset management tools for photographs. Managing Your Photographs
  3. 3.  Many, many, photo sharing websites to choose from:  A quick google will find a variety of overlapping top ten lists;  What to look for? What is your goal?  Is your intention to share photos among friends and family?  Do you wish to share your photos with fellow enthusiasts?  Are you looking to expand your business by having a web presence? (Sell photos, mugs, t-shirts, books, etc)?  How flexible is the interface? Are you stuck with the same look and feel as everyone else? Ads?  Cost? You get what you pay for. Where do I go to share? Managing Your Photographs
  4. 4.  A good all round source for digital photography is DPReview (Digital Photography Review) www.dpreview.com/:  Recommended for the enthusiast or professional: - SmugMug, PBase and Zenfolio; - Websites, such as Zenfolio are not only a photo sharing platform but rather a platform to promote and sell your photographs. Terms of service ensure that copyright remains with the photographer.  Flickr, a free photo sharing platform, it remains by far the most popular. Where do I go to share? Managing Your Photographs
  5. 5. Photo Organization Managing Your Photographs automatic, local, remote
  6. 6. Services like Gmail and Yahoo have led us to become accustomed to our data piling up endlessly; Software like Picasa will find an image file anywhere on a hard drive, there is no need to know where it is; But Picasa only cares that it is an image file, all are equal; There is no discernment of importance or priority; Software may become corrupted, in what folder were those photographs stored? Organization 101 Managing Your Photographs
  7. 7. It is important to: Know where your photos are stored; Identify your photos; Back up, back up, back up; Regularly migrate data - Keep up with changing technologies.  How easily can you find that picture of Uncle Luke at Tom’s 5th birthday party?  Do you have a workflow or file handling system? Organization 101 Managing Your Photographs Taking photos is the easy part, managing photos is the challenge.
  8. 8. Programs, such as, Picasa by google, Aperture by Apple and Lightroom by Adobe may provide great help in photo organization but they are tools not solutions. Organization 101 Managing Your Photographs
  9. 9. Guiding Principles:  Upload your images using a unique file name system - Each image is distinct from any other; - Don’t rely on the numerical file name generated by your camera; - Create a file name system that has meaning to you - Example, Date, initials, image #: [20111031_JDL_0001.jpg];  Upload your images into dated folders [20111031] - If you have more than one event or subject taken on the same day sub-folders may be created under the name of each event or subject. - One option may be to identify sub-folders in accordance to event and location; Organization 101 Managing Your Photographs
  10. 10. Guiding Principles cont’d:  Convert photos to a non-proprietary format: - i.e., RAW to Tiff or jpeg (keep at least one copy in original format);  Once images uploaded, go through and rate each image: - Programs, such as, Lightroom have rating options; - A “0 to 5” scale can be used: 0-1 get trashed, 2 get stored for major editing later, 3-5 minor editing required & are ready to show;  Keyword (Tag) your images: - By name, event, action, emotion, etc; - Software such as Adobe Bridge and Adobe Lightroom provide the capacity to directly add keywords to an image file. Organization 101 Managing Your Photographs
  11. 11. Guiding Principles cont’d:  Back up, back up, back up: - Keys to good back up: - Automatic – whether you do it manually or have an automated system back ups need to be second nature; - Local – first backup is easy and fast to restore, such as, an external hard drive; - Remote – in case of disaster, may store at work, at a relatives or in the cloud (should be secure – encrypted);  Media Migration – will be necessary at least every 5-10 years: - Technology changes; - Technology fails. Organization 101 Managing Your Photographs
  12. 12. Managing Your Photographs Cloud Storage
  13. 13. Simply put it is offsite storage in the hands of experts; There are many choices out there; Why store photos in a cloud? How do you decide what vendor (cloud) to use? Cloud Storage What is the cloud?
  14. 14. 1. You get what you pay for: There are a variety of services that provide free or cheap (under $10/month) back-up services; They include a variety of features including automated back-up; Examples are, Mozy, CrashPlan, BackBlaze and Carbonite; However, if you are a business using a cheap home service this is likely a breach of Terms of Use and your account can be closed at any time. Cloud Storage What is the cloud?
  15. 15. 1. cont’d Services, such as, Mozy provide cheap service on the speculation that their servers will be able to support the demand as the low end users will balance out with the high end users; It is a gamble, in Mozy’s case it didn’t pan out and they removed their $5 unlimited service. Cloud Storage
  16. 16.  We are magicians and have developed a spell that enables us to store all the world’s data in our invisibility cloak. Also – just like Mozy – we calculate that everything will just sort of average out. Anyway, we’ve also conjured up some Terms of Service, so when it all goes wrong we’re covered, even if you’re not.  Call yourself a professional photographer. Then those images you uploaded are part of your business. We’ve therefore terminated your account and deleted your archive; you are of course welcome to open a business account and pay for use rather than piggybacking on our consumer offering, you cheap bastard. Cloud Storage Terms of Service Translations by Jeremy Nicholl
  17. 17. 2. What do you want to store? Most online storage vendors were established to support storing textual records, spreadsheets, etc that have significantly smaller file sizes than photographs; These vendors have offered their services to photographers as they have recognized a demand; However, they may only be suitable to low resolution images, jpegs, point and shoot photography or backing up the best of the best of your photographs. Cloud Storage
  18. 18. 3. They are not a storage solution they are a back-up solution: Remember the back-up mantra, you want both local back-up and remote back-up; Do not rely on remote back-up alone. Cloud Storage
  19. 19. 4. There are multiple types of cloud storage: Public/community web-based cloud storage: - Upload files via browser and files become instantly available through a web-based interface. Examples are Flickr and Smugmug; - Downside, cannot upload RAW files and cannot easily download all photos back to your computer. Cloud Storage
  20. 20. 4. Cloud storage types cont’d: Local/hybrid folder synchronization: - A client is installed that monitors a specific folder on your computer for changes. A new file is automatically uploaded to the cloud through your internet connection; - Advantage – auto updates folder structure and old versions of files maintained; - Easily share files between computers, family/friends; - Examples, Dropbox, Livedrive and Live Mesh. Cloud Storage
  21. 21. 4. Cloud storage types cont’d: Dedicated/private cloud storage: - Buy as much space as you need and use however you need; - May manually upload files or install client software that auto synchronizes specific folders on computer; - Up to you if you wish to keep a local back-up or not; - Space is yours, not shared with others like in Flickr; - Many different companies, such as, Amazon; - May require some technical skills to use efficiently; - Depending on amount of storage required, may become very expensive, however prices continue to fall; Cloud Storage
  22. 22. 5. Bandwidth: If you plan to back-up large image files, such as, RAW and TIFF or a large back catalogue, you will require good upload bandwidth; You will also want good download bandwidth, as well, for restoring files in case of an emergency; Check with your internet provider. Cloud Storage
  23. 23. The internet is a fickle beast In 2012 Mosaic Archive started as a cloud based storage solution dedicated to photography. It worked hand in hand with Adobe Lightroom. With limited bandwidth availability it was faster to ship your external hard drive to them to be replicated. In 2015 Mosaic Archive is an access solution that piggy backs on Google Drive (the storage) and is a plugin for Lightroom or an IOS app. In 2012 Mosaic Archive required a one time $400 upload fee for 1TB and $25 a month. Now the storage costs are with Google Drive, which begins at free and scales up. Cloud Storage
  24. 24.  When you consider how to manage your photographs consider what is best for you.  Write down your requirements then look for the product that best meets those requirements.  Is your interest in preserving your photos for the next generation?  Is it all about sharing?  We hope this presentation has been helpful. Please check out the links in the handout provided for further information on some of the choices. Cloud Storage

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