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CASA Presentation June 17, 2008 HR Modernization The Right People in The Right Jobs

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California State Government One of the largest employers in the U.S.

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The State’s Aging Workforce

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Who’s eligible to leave in the next 5 years? <ul><li>35% of our current workforce, or roughly 80,000 employees </li></ul><ul><li>49% of our managers and supervisors </li></ul><ul><li>75% of our top leadership </li></ul>

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What does our current workforce look like? <ul><li>California State Employees by Generation </li></ul>13% 55% 29% 4% Traditionalists Baby Boomers Gen X Gen Y

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4 Generations in the Workforce <ul><li>Traditionalists 62+ </li></ul><ul><li>Baby Boomers 44-61 </li></ul><ul><li>Generation X 26-43 </li></ul><ul><li>Generation Y 8-25 </li></ul>

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Our Current HR System <ul><li>Too many separate job classifications </li></ul><ul><li>Limited external recruitment </li></ul><ul><li>Application process is confusing </li></ul><ul><li>Hiring process is too slow and too complicated </li></ul><ul><li>Compensation program is not reflective of the labor market and too complex to administer </li></ul><ul><li>Performance management is not tied to business needs, nor is it consistently done </li></ul><ul><li>No statewide workforce plan to address anticipated labor shortages </li></ul>

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Job Applicant Recruitment/Hiring - Today <ul><li>What How Timeframe </li></ul><ul><li>1. Identify specific class Website / contact departments Immediate – 1 month </li></ul><ul><li>2. Locate test (s) announced SPB or depts. website / bulletin Immediate – 12 months </li></ul><ul><li>3. File application to take test (s) On-line or mail application 1 – 3 hours </li></ul><ul><li>4. Wait for test to be given Receive letter from SPB or dept. 1 day – 6 months </li></ul><ul><li>5. Take test On-line / in-person 1 day </li></ul><ul><li>6. Test results Letter from SPB / depts. 2 - 8 weeks </li></ul><ul><li>7. Search for open positions SPB website / depts. announcement 1 day – 12 months </li></ul><ul><li>8. Apply for specific position (s) Mail or in-person to SPB / depts. 1 day </li></ul><ul><li>9. Hiring Interview/Bkgrd Check Departments 3 - 8 weeks </li></ul><ul><li>10. Job Offer Departments Immediate </li></ul><ul><li>Total Time To Get a Position = </li></ul><ul><li>6 weeks to 3 years </li></ul>

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Job Applicant Recruitment/Hiring - Future What How Timeframe 1. Identify general occupation On-line 1-2 hours 2. File application On-line 1-3 hours 3. System match apps to openings On-line Immediate 4. Competitive Test with results On-line or Immediate In-person 1-30 days 5. Hiring Interview/Bkgrd Check In-person 1-30 days 6. Job Offer Telephone/In-person Immediate Total Time To Get a Position = 3 - 60 days

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HR Modernization <ul><li>An Automated Integrated System </li></ul>Fi$Cal

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The Future <ul><li>On-Line Testing </li></ul><ul><li>Competency-Based Hiring </li></ul><ul><li>Class Structure </li></ul><ul><li>Better Job Matches </li></ul><ul><li>Performance Evaluations </li></ul><ul><li>Training </li></ul><ul><li>Workforce Planning </li></ul>

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The Grid 12 11 10 9 ADVANCED 8 7 6 5 JOURNEY 4 3 2 1 ENTRY Continuing Education (Not Permanent) Breadth of Experience Compe- tencies e.g. expert scientist Job Related Training Certificates Licenses E&Es MQs, Class Concept, Time in Grade F E D C B A

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Competencies <ul><li>HR Modernization will take us from a duty-based system to a competency-based system. </li></ul>

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When does HR Mod happen? <ul><li>Last fall we got the team in place. </li></ul><ul><li>First occupational group model rollout will be in 2009. Final rollout 2014. </li></ul>

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Questions? Thank you, Dave Gilb Mary Fernandez DPA SPB