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Nonprofits Working Smarter with TotalAccountingHow to improve your accounting processes and free up more time and resource...
YourOPERATION is the heart of your organization<br />
Front Office – Fuel that propels your OPERATION<br />Operation and Cause<br />These drive your Focus forward<br />
Back Office– Foundation to Support Your OPERATION<br />Back Office<br />These supporting functions stabilize the Focus and...
Front- Office vs. Back-Office<br />Front-Office<br />Back-Office <br />(Supporting the Cause)<br />Fundraising<br />Commun...
Reducing Costs throughBusiness Process Optimization (BPO)<br />Significantly reduces overhead<br />The finance and account...
When is TotalAccounting a Smart Move for Nonprofits?<br />Do you struggle to raise funds?<br />Is operating on a leaner bu...
Beck and Company – TotalAccounting Service<br />Our TotalAccounting Service team can help you reduce your back-office over...
Beck & Company’s TotalAccounting Service<br />Engagement Methodology<br />1. Client Assessment<br />4. Implementation, Tra...
Client Assessment<br /><ul><li>Our recommendation is to conduct a detailed on-site review of all current finance and accou...
This includes transaction workflow, procedures and best practices that the potential client’s organization has adopted and...
Client Assessment<br />Current A/P Process – Vendor Invoices<br /><ul><li>We will utilize a nonprofit business process mod...
This method not only enables us to fully understand the process, but also allows us to jointly identify the organization’s...
Depending upon what processes we are examining and our ability to schedule with the owners of those processes determines t...
Design<br />New A/P Process <br /><ul><li>Making these changes will enable you to achieve greater efficiency at a reduced ...
Improved output allows for better, faster decisions
Day-to-day operating will be more streamlined than before</li></li></ul><li>Putting It All Together<br /><ul><li>You may t...
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Beck & Company CPA's Working smarter with total accounting powerpoint 7 26 11

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Beck & Company CPA's Working smarter with total accounting powerpoint 7 26 11

  1. 1. Nonprofits Working Smarter with TotalAccountingHow to improve your accounting processes and free up more time and resources to focus on your cause.<br />
  2. 2. YourOPERATION is the heart of your organization<br />
  3. 3. Front Office – Fuel that propels your OPERATION<br />Operation and Cause<br />These drive your Focus forward<br />
  4. 4. Back Office– Foundation to Support Your OPERATION<br />Back Office<br />These supporting functions stabilize the Focus and create a platform for growth<br />
  5. 5. Front- Office vs. Back-Office<br />Front-Office<br />Back-Office <br />(Supporting the Cause)<br />Fundraising<br />Community Outreach<br />Donor Communication<br />The more time the management team can use to focus on the mission, the better<br />Cost Center<br />Typically requires outside expertise to accomplish effectively<br />Can inhibit or enable growth<br />A great area to reduce costs and improve quality and efficiency<br />
  6. 6. Reducing Costs throughBusiness Process Optimization (BPO)<br />Significantly reduces overhead<br />The finance and accounting back-office is a cost center and does not generate income<br />Optimizes process and improves workflow<br />Allow management to spend more time and effort on your cause<br />Re-direct finance and accounting expenses<br />Gain faster, better financial information<br />Improve operational efficiencies that impact the mission<br />
  7. 7. When is TotalAccounting a Smart Move for Nonprofits?<br />Do you struggle to raise funds?<br />Is operating on a leaner budget a dream not a reality?<br />Does your organization need a better way to keep costs down?<br />Is the right person performing each accounting process?<br />
  8. 8. Beck and Company – TotalAccounting Service<br />Our TotalAccounting Service team can help you reduce your back-office overhead and improve your processes so you can spend more time focused on your cause.<br />
  9. 9. Beck & Company’s TotalAccounting Service<br />Engagement Methodology<br />1. Client Assessment<br />4. Implementation, Training <br />Support & Service <br />Management<br />3. Service Level Agreement, Contract<br />2. Design, Risk Management, Estimating, Proposal <br />
  10. 10. Client Assessment<br /><ul><li>Our recommendation is to conduct a detailed on-site review of all current finance and accounting processes and systems so that we fully understand the current operating environment
  11. 11. This includes transaction workflow, procedures and best practices that the potential client’s organization has adopted and/or implemented</li></ul>Client Assessment<br />
  12. 12. Client Assessment<br />Current A/P Process – Vendor Invoices<br /><ul><li>We will utilize a nonprofit business process modeling tool for output similar to what is shown in the example
  13. 13. This method not only enables us to fully understand the process, but also allows us to jointly identify the organization’s operational inefficiencies and areas for improvement
  14. 14. Depending upon what processes we are examining and our ability to schedule with the owners of those processes determines the length of time a client assessment can take (usually no longer than 2 days)</li></li></ul><li>Design<br /><ul><li>During design, we combine nonprofit business process improvements and technology to create more efficient and scalable finance and accounting processes for your organization</li></ul>2. Design, Risk Management, Estimating, Proposal<br />
  15. 15. Design<br />New A/P Process <br /><ul><li>Making these changes will enable you to achieve greater efficiency at a reduced cost
  16. 16. Improved output allows for better, faster decisions
  17. 17. Day-to-day operating will be more streamlined than before</li></li></ul><li>Putting It All Together<br /><ul><li>You may then choose to outsource a portion or all of your finance and accounting function to us
  18. 18. Once that is determined, we will put together detailed service delivery model using the specific activity-level processes we’ve outlined
  19. 19. Each activity has an assigned owner, associated risk level, and service level agreement </li></ul>3. Service Level Agreement, Contract<br />
  20. 20. Putting It All Together<br /><ul><li>We will put together a model of how we’ll work and step through a demonstration of a prototype
  21. 21. We have a thorough implementation process that includes data import and testing prior to deployment
  22. 22. The final phase before deployment is training and then testing out the service management process we’ve jointly defined
  23. 23. From there, our ongoing collaboration and interface continues</li></ul>4. Implementation, Training, Support & On-going Service Management<br />
  24. 24. Ongoing Service Delivery<br />This graph depicts how we will share access to solutions and data<br />Client Support is included <br />in our service fees<br />
  25. 25. Beck & Co.Your TotalAccounting Partner<br />We have a broad base of managerial accounting and systems experience and a deep understanding of nonprofit process and technology that enables us to apply knowledge from the past, together with up-to-date best practice know-how to help you solve your challenges and capitalize on the opportunities you face. We partner with you in each of your engagements, getting to know you and your unique challenges and objectives intimately. This combination enables us to develop tailored solutions to increase your effectiveness and help you achieve the goals of your Mission.<br />

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