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Dealing with “stuck” checked
out projects
www.PMConnection.com
Attempt “Checking in” in this
order:
1. Open the schedule in Microsoft Project. If it opens
“Read/Write”; Save, Close and ...
Option 1
3
Read Only
Read/Write
Option 2
When attempting to reopen a project schedule, you may see a
notification message like this:
This message would ap...
Option 3
5
From Project
Center, click on the
hyperlink name of
the project to drill
into the project.
Click on the Project...
Option 4
From Project
Center, click
on
>Check in my
projects
6
Option 4
Select the project that is “stuck” checked out by placing a
check in the box.
Click on Check In
7
Option 5
Sometimes a project schedule gets
“stuck” checked out due to the cache of
Microsoft Project
If the project sche...
Option 5 - Clearing Cache
Within Microsoft
Project
Click on >File,
>Options,
>Save, >Clean
Up Cache
9
Option 5 - Clearing Cache
 For Project Filter, select:
 “Projects checked out to
you”
 Select the project from
the list...
Preventive actions
Observe the following guidelines to help ensure your
project “Checks in” properly
11
Prior to Closing
Remember: Whether you simply Save or if you Publish,
you must watch for the processing to complete.
12
13
Closing a project schedule
When closing a project
schedule, you should
always:
 Click on >File, >Close
(or use shortcu...
Visit
www.PMConnection.com
for more!
14
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Dealing with Stuck Checked-Out Projects

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Steps for checking in a project that is stuck checked out in Project Server.

Published in: Software, Technology, Business
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Dealing with Stuck Checked-Out Projects

  1. 1. Dealing with “stuck” checked out projects www.PMConnection.com
  2. 2. Attempt “Checking in” in this order: 1. Open the schedule in Microsoft Project. If it opens “Read/Write”; Save, Close and Check in 2. Perhaps you tried to open it too quickly after just closing. Wait 60 seconds and try opening again 3. Ensure it is not in “Edit Mode” within the PWA Project Details page 4. Check in your project through Project Center 5. Clear your Cache 6. Contact Project Server Administrator 2
  3. 3. Option 1 3 Read Only Read/Write
  4. 4. Option 2 When attempting to reopen a project schedule, you may see a notification message like this: This message would appear when you attempt to open the project schedule too quickly after closing it. Although YOU may have completed the Saving and Closing steps correctly from within Microsoft Project, there are still some process that need to occur on the Server. Simply wait about 60 seconds and then open the schedule. 4
  5. 5. Option 3 5 From Project Center, click on the hyperlink name of the project to drill into the project. Click on the Project tab. If the fields are showing as editable, click on the red “Close” button within the ribbon.
  6. 6. Option 4 From Project Center, click on >Check in my projects 6
  7. 7. Option 4 Select the project that is “stuck” checked out by placing a check in the box. Click on Check In 7
  8. 8. Option 5 Sometimes a project schedule gets “stuck” checked out due to the cache of Microsoft Project If the project schedule is not in the list of projects to force check in via Project Center, and you are still getting a message that the project is checked out, then you should clear the cache of Microsoft Project 8
  9. 9. Option 5 - Clearing Cache Within Microsoft Project Click on >File, >Options, >Save, >Clean Up Cache 9
  10. 10. Option 5 - Clearing Cache  For Project Filter, select:  “Projects checked out to you”  Select the project from the list  Click on Remove From Cache  The project schedule should now open correctly.  If not, contact your system administrator. 10
  11. 11. Preventive actions Observe the following guidelines to help ensure your project “Checks in” properly 11
  12. 12. Prior to Closing Remember: Whether you simply Save or if you Publish, you must watch for the processing to complete. 12
  13. 13. 13 Closing a project schedule When closing a project schedule, you should always:  Click on >File, >Close (or use shortcuts in your Quick Access Toolbar)  Select Save , and Check in  Click on OK  Tip: Wait about 5 seconds before exiting out of Microsoft Project altogether
  14. 14. Visit www.PMConnection.com for more! 14

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