FY11 PC Refresh Plan

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This presentation was used to obtain funding to refresh 50% of the desktop inventory (~1100 units) in FY11 and obtain support for increasing utilization of existing assets through improved computer lab scheduling.

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FY11 PC Refresh Plan

  1. 1. FY11 PC Refresh Plan<br />President’s Cabinet<br />December 9, 2009<br />
  2. 2. This presentation contains several images reproduced from the EDUCAUSE Core Data Service Fiscal Year 2008 Summary Report, October 2009.<br />This work is licensed under a Creative Commons Attrirbution-NonCommercial-NoDeriv 3.0 License.<br />
  3. 3. Acquisition cost is just the tip<br />Hardware Cost<br />Setup & Implementation<br />80% of costs occur after the purchase<br />Gartner<br />Technical<br />Support<br />Upgrades & <br />Maintenance<br />Performance issues<br />
  4. 4. Change means movement.<br />Movement means friction.<br />S. Alinsky<br />
  5. 5. Support Staffing<br />
  6. 6. FY11 Strategy – Support Staffing<br />Fully Realize Centralized Administration <br />Manage Demand<br />Standardized Images<br />Lock Down Desktop<br />No Local File Storage (My Documents)<br />Encryption on Portable Devices<br />
  7. 7.
  8. 8.
  9. 9. Staffing Ratio<br />231:1<br />
  10. 10. Student Worker (PT 17.5 Staff)<br />4.0<br />1.2<br />
  11. 11. Staff Allocation<br />13%<br />23%<br />15%<br />
  12. 12. FY11 Strategy – Refresh Plan<br />Prepare for Windows Upgrade<br />Windows XP Support ends 2014<br />Faculty will demand Windows 7 tomorrow<br />10% Reduction in Inventory or Better<br />Plan for More Student Owned Devices<br />Plan for More Mobile Devices<br />PDA’s, Phones, & Netbooks<br />
  13. 13. Student Owned Computers<br />
  14. 14. Student PC Requirements<br />
  15. 15. Expectations for Student PCs<br />
  16. 16. Benchmark – PC Refresh Rates<br />
  17. 17.
  18. 18.
  19. 19. 8 of 10 freshman own a laptop ≤1 year old<br />
  20. 20. 4-Yr Refresh & Current Inventory<br />
  21. 21.
  22. 22.
  23. 23. Benchmark – PC per Student FTE<br />
  24. 24. Funding refresh<br />
  25. 25. FY11 Strategy - Funding<br />DoIT Funds Refresh with Base Unit<br />Department Funds all Upgrades & Extras<br />Assets acquired with alternate funding are refreshed with alternate funding<br />DoIT standards still apply<br />Zero net expansion<br />New installs (Labs, new hires) DoIT budgeted or contingency funds<br />Student Technology Fees<br />
  26. 26.
  27. 27.
  28. 28.
  29. 29.
  30. 30. Computer Pricing Model<br />
  31. 31. Current PC Inventory Value<br />
  32. 32. Proposed Refresh Plan<br />
  33. 33. Benchmark – Technology Fees<br />
  34. 34. Benchmark – Technology Fees<br />
  35. 35. Benchmark - Technology Fees<br />$95.55<br />Example<br />
  36. 36. Benchmark - Refresh Funding<br />FY10<br />~21%<br />FY09<br />~7%<br />
  37. 37. Actual Refresh Rates<br />FY10<br />~21%<br />FY09<br />~7%<br />
  38. 38. Computer Utilization<br />
  39. 39. FY11 Strategy - Utilization<br />1 Computer = 1 Person (EE FTE)<br />Shared Computers for Part Time Staff<br />10% Reduction in Total Inventory or Better<br />Must reflect mobile devices<br />Shared Resource Model<br />Larger Open Labs<br />Leverage Infosilem Capabilities<br />Lab Scheduling Targets<br />Shared Labs - Eliminate most dedicated labs<br />
  40. 40. Lab Utilization<br />Utilization = Blocks Scheduled <br /> Blocks Available<br />Blocks Available<br />M-F, 7:00 am – 10:00 pm<br /> 75 – 1 hour blocks <br />Lab Util = 39 / 75<br />Lab Util = 52%<br />
  41. 41. Fall Block Utilization- Lab Avg 29%<br />
  42. 42. BEC147 – CAD Lab<br />
  43. 43. Computer Usage Activity (Fall 09)<br />
  44. 44. Computer Usage Aug 31 – Oct 15<br />
  45. 45. Campus Data Detail - 1<br />
  46. 46. Campus Data Detail - 2<br />
  47. 47. Campus Data Detail - 3<br />
  48. 48. Questions<br />

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