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Organizational developemnet in uos library


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Organizational developemnet in uos library

  1. 1. Developmental interventionsin UOS Central Library
  2. 2. HistoryMission statementVision statementUOS valuesSWOT analysisData gatheringReportingProposalContractGiant chartVisit
  3. 3.  History of University of Sargodha: In 2002, Government College was upgraded into a University. The University of Sargodha has become a legendary centre ofHigher Education, in a short span of time, respected nationallyas well as internationally for its brilliant performance inteaching and research activities. It is a pleasure to provide them opportunities to get highereducation through intellectual, moral and academic librarywhich enables them to face the challenges of moderncivilization. Accordingly, the University focuses on the overall personalitydevelopment of the students through curricular, co-curricularand sports activities.
  4. 4. Strengths: Positive reputation in the external community Positive experience with those who interact with thecampus Past performance• Many Accredited Programs Faculty and staff support the campus mission Proactive student support Access to services Faculty involvement with students Learning communities developing to enhance learningand student-faculty interaction Campus Characteristics Facilities include new and well-maintained, attractivebuildings and grounds with• growth potential Friendly and safe Dedicated and Expert faculty Campus wide involvement in planning
  5. 5.  Distinguishing qualities and identity not well known Sluggish responsiveness to student and community needs Lack of satisfaction of internal community Match between research expectation & support High and unequal workloads faculty & staff Lack of ability to hire & retain faculty Lack of adjusting to pressures of growth Varying perceptions of appropriate proportions of majoremployee categories (faculty, staff, and administrators) Lack of strong, pervasive presence in the external community Limited resources for faculty and staff development• Reporting perceived as a ritual and meaningless Reporting requirements absorb a large percentage ofresources.
  6. 6.  Partnerships in support of university initiatives Expanded possibilities for the workforce Diversity of region (students – industry) Interest in academic program expansion Interest in expansion of cultural activities Interest in University services (Policy Center, Bridge, Growth potential New construction Societal trends Increase demand for mid-career redirection and lifelong learning Increased interest in global initiatives Technological advances
  7. 7.  Budget crisis Negative public perception Development of another university in the area Societal and student perception of educationas solely a means to a job Reporting perceived as a ritual andmeaningless Reporting requirements absorb a largepercentage of resources. Historical public perceptions/lack ofknowledge about higher Education.
  8. 8.  DATA GATHERINGpreliminary data gathering Before the visit, OD practitioner on his ownbehalf got the basic organizationalinformation from websites. Financial conditions from Profit and Lossstatement were provided by the client. Some other, information about programs ,mission , vision and values was given to ODpractitioner.
  9. 9.  Two interviews were conducted oneunstructured and other one is structured.First interview: First with the Chairperson of Department ofLibrary Sciences, in which we do the generaldiscussion about the library functioning andstrengths, weaknesses and problems. He also told us about software purchased foronline library (cost PRs. 70 lakh)and workalready done in this respect.
  10. 10. In Second structured Interview, with RajaGhulam Mustafa, in charge of ITDevelopments at UOS Library, whatdevelopments have been done previouslyand what are needed now
  11. 11. How many books and journals are availablein UOS library approximately? 80000 booksWhat is best point of UOS library in youropinion? Centre of the campusWhat is weak point of UOS library in youropinion? User of library are not literate
  12. 12. Mostly students do not visit library on regularbasis. What are reasons behind it in yourview? Teacher do not encourage them.Students often complain that recommendedbooks are not available in library, what are thereasons and your proposed solution? Interact with chief library.How many online libraries can be accessed byUOS research students? Please specify thename if any. HEC digital library, US digital library,
  13. 13.  How many books/journals are stolen /lost everyyear in library? No record If a thumb impression scanner is used for securitypurpose, do you think it will decrease the stolen orlost books rate? It is for user ID, but RFID can be used for thispurpose. no We have been told that each departmentrecommends a list of books every year. what stepsare taken to fulfill these recommendations? Purchase is done by department.
  14. 14. In UOS online library, books for 2-3 disciplinesare available, why availability is not made forall subjects and disciplines? Depend on departmentWhat steps should be taken for availability ofbooks (all disciplines) in UOS online library? There must be centralized policy.In establishing online library, what was the costincluding software? That’s almost 15000000RS
  15. 15. How many people were recruited forbringing out this change? 6 professionalsWhat were the technological changes madein this regard? Lot of….We have a digital database system in librarybut only 1 PC is available youthink it is sufficient? It will be installed soon.
  16. 16.  On the basis of data collected by ODPractitioner and Client, it was concluded that the Area which required the most attention wereof security of books( high ratio not disclosed) digital library (established but needimprovement) Online library at UOS.( technology is available but not in proper use)
  17. 17. Library Security System:Installation of RFID system (radiofrequency identification)Digital and online library:For the step of digital library, formation of acomputer lab comprising over 50computers.Establishment of an online library providingaccess to all disciplines in UOS.
  18. 18. Radio frequency IdentificationSystem: Radio-frequency identification (RFID) is theuse of a wireless non-contact system thatuses radio-frequency electromagneticfields to transfer data from a tag attachedto an object, for the purposes of automaticidentification and tracking. Some tags require no battery and arepowered and read at short ranges viamagnetic fields (electromagneticinduction). Others use a local powersource and emit radio waves.
  19. 19. This chip will be attached to any page onbook and a security gate at entrance,when a book is stolen, security gate willdetect it quickly when it comes in contactwith.Chip on an issued book will be off by thesystem.This will solve the issue of stolen books.
  20. 20. A database system is already establishedat UOS library but only one PC is availablefor use.Our recommendation is to provide at least50 computers for use of students.( basedupon record of per day visiting students inlibrary).
  21. 21. An online library is established but itprovides information only to medical andengineering disciplines.We propose that it must contain not onlybooks but also journals for all disciplines atonline library.As it already has an infrastructure but aneed for improvement and change.
  22. 22.  Primary cost Phase 1 5000 Phase 2 15000 Phase 3 5000 Phase 4 25000 Phase 5 40000 OD practitioner fees 250000 Outsider practitioner 100000 IT specialist 150000 Total fees 590000 Material & expense Material cost 7000000 Traveling exp 50000 Total estimated cost 7050000 Total cost 7064000
  23. 23. HR Hiring new and trained staffInformation &Technology Computerized system RFID security Digital library Data base system