The Paperless Law Offfice


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  • Synchronous dynamic random access memory ( SDRAM )
  • The Paperless Law Offfice

    1. 1. Paul P. Nicolai, Esq. Nicolai Law Group Website: Jared D. Correia, Esq. Law Practice Advisor Website: Presented by: Presented at: Catuogno Court Reporting Services Springfield, Massachusetts Presented on: December 20, 2011 5-7 pm Presented for: Massachusetts Bar Association
    2. 2. Mission Control Most Essential Office Hardware, Often Overlooked o Your Computer Desktop versus Laptop versus Netbook Don’t Buy Out-of-the Box! Keys Considerations:  Processor speed – multiple core SDRAM 3GB+ Hard Drive – GB + speed Operating System Windows 7 Professional Ultimate Mac OS X Does it work with what you have? Second, or Multiple Monitors Remote Access
    3. 3. Scanners Multifunction versus Multiple Machines Does It OCR? Desktop versus Portable Bundle Packages: Scan plus PDF Converter o Fujitsu ScanSnap with Adobe Acrobat o Kodak ScanMate with Nuance PDF PaperPort & OmniPage Scanning Process plus Naming Convention o Create Workflow for Scanning Process o Create Coherent and Consistent Naming Convention
    4. 4. Demo #1: Naming Conventions
    5. 5. eFacts Issues of Traditional Fax o Jamming o Out of Paper o Out of Ink o Overwriting The Answer: eFax Compare Services at:
    6. 6. PDF = Pretty Damn Fine PDF = “Portable Document Format” o Image Scan (Non-OCR) versus Text Scan (OCR) o *Only OCR Documents May Be Manipulated* Converter Program Options o Adobe Acrobat 10 (the “Gold” Standard) o Nuance PDF Converter 7 (the “Silver” Standard) o Cheap or Free Options (the “Bronze” Standards) o PDFForge/CutePDF, e.g. Advantages of PDF: o Looks the Same on Every Computer o Bates Stamping o Forms Creation o Metadata Removal o Encryption and Password Protection o And, More . . .
    7. 7. Your Good Stuff Cheap Buy Your Tech Tools and Toys from Discount Websites: o Shopzilla o NewEgg o CTIStore o Ben’s Bargains o o o Coupon Sites: o o o
    8. 8. Demo #2: Basic Scan and Save
    9. 9. Demo #3 Forms Creation
    10. 10. Demo #4 Typewriter
    11. 11. Demo #5 Metadata Removal
    12. 12. Demo #6 Encryption
    13. 13. Demo #7 PDF Packaging
    14. 14. Records Management
    15. 15. Records Protection Federal Requirements o Fair and Accurate Credit Transactions Act (FACTA) o Gramm-Leach-Bliley Financial Modernization Act State Requirements o Massachusetts Data Privacy Regulations Compliance Options o Document Encryption o Email Encryption o Device Encryption o Secured Web
    16. 16. Questions? Contact LOMAP for Practice Management Consulting Massachusetts Law Office Management Assistance Program (LOMAP) 31 Milk Street Suite 810 Boston, MA 02109 Phone: (857) 383-3250 Toll-Free: (888) 54-LOMAP Email: Follow LOMAP: Website: Facebook: Blog: Twitter: