Windows 8 Unit B

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Windows 8 Unit B

  1. 1. Understanding File Management
  2. 2. Microsoft Office 2013 Illustrated ObjectivesObjectives • Understand files and foldersUnderstand files and folders • Create and save a fileCreate and save a file • Explore the files and folders onExplore the files and folders on your computeryour computer • Change file and folder viewsChange file and folder views • Open, edit, and save filesOpen, edit, and save files
  3. 3. Microsoft Office 2013 Illustrated ObjectivesObjectives • Copy filesCopy files • Move and rename filesMove and rename files • Search for files, folders, andSearch for files, folders, and programsprograms • Delete and restore filesDelete and restore files
  4. 4. Microsoft Office 2013 Illustrated Understanding Files and FoldersUnderstanding Files and Folders • File managementFile management refers to how to create,refers to how to create, save, locate and delete files you createsave, locate and delete files you create with Windows application programswith Windows application programs • The files and folders on your computer areThe files and folders on your computer are organized in aorganized in a file hierarchyfile hierarchy
  5. 5. Microsoft Office 2013 Illustrated Understanding Files and FoldersUnderstanding Files and Folders • As you work with your computer, you canAs you work with your computer, you can add folders to your hierarchy and nameadd folders to your hierarchy and name them to help you organize your workthem to help you organize your work • Folders organize files intoFolders organize files into smaller groups of related filessmaller groups of related files for ease of access and usefor ease of access and use • You also can createYou also can create subfolderssubfolders,, which are folders that are insidewhich are folders that are inside other foldersother folders
  6. 6. Understanding Files and FoldersUnderstanding Files and Folders Microsoft Office 2013 Illustrated
  7. 7. Understanding Files and FoldersUnderstanding Files and Folders Microsoft Office 2013 Illustrated
  8. 8. Microsoft Office 2013 Illustrated Creating and Saving a FileCreating and Saving a File • Any document you create with a programAny document you create with a program is temporarily stored in RAMis temporarily stored in RAM • If the power fails, then everything in RAMIf the power fails, then everything in RAM is lostis lost • You must save your document to a disk,You must save your document to a disk, either before you exit the program oreither before you exit the program or periodically while you use the programperiodically while you use the program • Storage devices include hard disks andStorage devices include hard disks and USBUSB flash drivesflash drives
  9. 9. Microsoft Office 2013 Illustrated Creating and Saving a FileCreating and Saving a File • The program you are usingThe program you are using will add awill add a file extensionfile extension atat the end of the filename youthe end of the filename you provideprovide • The file extension identifiesThe file extension identifies the type of file, for example,the type of file, for example, a document file, a video file,a document file, a video file, or a music fileor a music file • The file extension is a three- or four-letterThe file extension is a three- or four-letter sequence, preceded by a periodsequence, preceded by a period
  10. 10. Microsoft Office 2013 Illustrated Save As Dialog BoxSave As Dialog Box
  11. 11. Microsoft Office 2013 Illustrated Exploring the Files andExploring the Files and Folders on Your ComputerFolders on Your Computer • In a File Explorer window, you canIn a File Explorer window, you can navigate through your computernavigate through your computer contents using the File list, the Addresscontents using the File list, the Address bar, and the Navigation panebar, and the Navigation pane
  12. 12. Microsoft Office 2013 Illustrated DriveDrive TypeType DriveDrive IconIcon Friendly NameFriendly Name Drive NameDrive Name CalledCalled Hard DiskHard Disk DriveDrive Local DiskLocal Disk C:C: Drive CDrive C DVD DriveDVD Drive DVD-RW Drive,DVD-RW Drive, DVD-R Drive, orDVD-R Drive, or DVD-ROM DriveDVD-ROM Drive Next availableNext available drive letter,drive letter, for example, D:for example, D: Drive DDrive D CD DriveCD Drive CD-RW Drive,CD-RW Drive, CD-R Drive, orCD-R Drive, or CD-ROM DriveCD-ROM Drive Next availableNext available drive letter,drive letter, for example, E:for example, E: Drive EDrive E USBUSB FlashFlash DriveDrive [varies][varies] Next availableNext available drive letter,drive letter, for example, F:for example, F: Drive FDrive F Drive Names and Drive IconsDrive Names and Drive Icons
  13. 13. Changing File and Folder ViewsChanging File and Folder Views • You can customize yourYou can customize your viewview, which is, which is a set of appearance choices for filesa set of appearance choices for files and foldersand folders • Eight differentEight different layoutslayouts • The Sort by menu lets youThe Sort by menu lets you sortsort, or, or reorder your files and foldersreorder your files and folders according to several criteriaaccording to several criteria Microsoft Office 2013 Illustrated
  14. 14. Changing File and Folder ViewsChanging File and Folder Views Microsoft Office 2013 Illustrated
  15. 15. Microsoft Office 2013 Illustrated Opening, Editing, andOpening, Editing, and Saving FilesSaving Files • Once you have created a file and savedOnce you have created a file and saved it with a name in a folder on a storageit with a name in a folder on a storage device, you can easily open it anddevice, you can easily open it and editedit itit
  16. 16. Microsoft Office 2013 Illustrated Copying FilesCopying Files • The ability to copy files and folders allowsThe ability to copy files and folders allows you to createyou to create backupsbackups of important foldersof important folders and files in case something happens toand files in case something happens to your original folders and filesyour original folders and files • If you lose your original file or folder,If you lose your original file or folder, you can copy it from your backupyou can copy it from your backup
  17. 17. Microsoft Office 2013 Illustrated Copying FilesCopying Files • When you use the Copy command, Windows 8When you use the Copy command, Windows 8 places a duplicate copy of the file on theplaces a duplicate copy of the file on the clipboardclipboard • When youWhen you copycopy a file, the original file stays ina file, the original file stays in its current location and you have a duplicateits current location and you have a duplicate copy of the same file in another locationcopy of the same file in another location Hard Disk Drive USB Flash Drive Copy
  18. 18. Microsoft Office 2013 Illustrated Copying FilesCopying Files
  19. 19. Microsoft Office 2013 Illustrated Copying FilesCopying Files • You can use the Send To command toYou can use the Send To command to quickly copy a file, a group of files, aquickly copy a file, a group of files, a folder, or a group of folders from one diskfolder, or a group of folders from one disk drive to anotherdrive to another
  20. 20. Microsoft Office 2013 Illustrated Moving and Renaming FilesMoving and Renaming Files • You can move one of more files orYou can move one of more files or foldersfolders • When youWhen you movemove a file, the file isa file, the file is transferred to the new location and notransferred to the new location and no longer exists in its original locationlonger exists in its original location • You can move a file using the Cut andYou can move a file using the Cut and Paste commandsPaste commands • You can rename files to make theYou can rename files to make the names more descriptive or accuratenames more descriptive or accurate
  21. 21. Cutting a FileCutting a File Microsoft Office 2013 Illustrated
  22. 22. Renaming a FileRenaming a File Microsoft Office 2013 Illustrated
  23. 23. Using Windows 8 LibrariesUsing Windows 8 Libraries • AA librarylibrary gathers file and foldergathers file and folder locations from different locations onlocations from different locations on your computer and displays them inyour computer and displays them in one locationone location Microsoft Office 2013 Illustrated
  24. 24. Microsoft Office 2013 Illustrated Searching for Files, Folders,Searching for Files, Folders, and Programsand Programs • Windows SearchWindows Search helps you quickly findhelps you quickly find any program, folder, or fileany program, folder, or file • The search text you type is called theThe search text you type is called the search criteriasearch criteria • Search criteria can be a filename, part ofSearch criteria can be a filename, part of a filename, or any other texta filename, or any other text
  25. 25. Microsoft Office 2013 Illustrated Searching for Files, Folders,Searching for Files, Folders, and Programsand Programs • To search your entire computer,To search your entire computer, including its attached drives, you canincluding its attached drives, you can use theuse the Search charmSearch charm • To search within a particular folder, youTo search within a particular folder, you can use thecan use the Search boxSearch box in a Filein a File Explorer windowExplorer window
  26. 26. Microsoft Office 2013 Illustrated Searching for Files, Folders,Searching for Files, Folders, and Programsand Programs Searching on criterion “new tour”Searching on criterion “new tour”
  27. 27. Microsoft Office 2013 Illustrated Searching for Files, Folders,Searching for Files, Folders, and Programsand Programs • You can perform advanced searches byYou can perform advanced searches by using the Search Tools tab on theusing the Search Tools tab on the Ribbon in File ExplorerRibbon in File Explorer • Search by date, type of file, file size, or fileSearch by date, type of file, file size, or file propertyproperty
  28. 28. Microsoft Office 2013 Illustrated Deleting and Restoring FilesDeleting and Restoring Files • If you no longer need a folder or file,If you no longer need a folder or file, you can delete it from the storageyou can delete it from the storage devicedevice • By regularly deleting files and foldersBy regularly deleting files and folders you no longer need and emptying theyou no longer need and emptying the Recycle Bin, you free up valuableRecycle Bin, you free up valuable storage space on your computerstorage space on your computer • Windows 8 places files and folders youWindows 8 places files and folders you delete in the Recycle Bindelete in the Recycle Bin • If you delete a folder, Windows 8If you delete a folder, Windows 8 removes the folder as well as all filesremoves the folder as well as all files and subfolders stored in itand subfolders stored in it
  29. 29. Microsoft Office 2013 Illustrated Deleting and Restoring FilesDeleting and Restoring Files Delete File dialog boxDelete File dialog box
  30. 30. Microsoft Office 2013 Illustrated Deleting and Restoring FilesDeleting and Restoring Files • If you later discover that you need aIf you later discover that you need a deleted file or folder, you can restore itdeleted file or folder, you can restore it to its original location, but only if youto its original location, but only if you have not yet emptied the Recycle Binhave not yet emptied the Recycle Bin • Emptying the Recycle Bin permanentlyEmptying the Recycle Bin permanently removes the deleted folders and filesremoves the deleted folders and files from your computerfrom your computer • Files and folders you delete from aFiles and folders you delete from a removable storage drive do not go toremovable storage drive do not go to the Recycle Bin; they are immediatelythe Recycle Bin; they are immediately and permanently deleted and cannot beand permanently deleted and cannot be restoredrestored
  31. 31. Microsoft Office 2013 Illustrated Deleting and Restoring FilesDeleting and Restoring Files Restoring a file from the Recycle BinRestoring a file from the Recycle Bin

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