Access 2013 Unit C

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Access 2013 Unit C

  1. 1. Using Forms
  2. 2. Objectives • Use the Form Wizard • Create a split form • Use Form Layout View • Add fields to a form (continued) Microsoft Office 2013-Illustrated 2
  3. 3. Objectives (continued) • Modify form controls • Create calculations • Modify tab order • Insert an image Microsoft Office 2013-Illustrated 3
  4. 4. Use the Form Wizard • A form is an Access database object that allows you to arrange the fields of a record in any layout so you can enter, edit, and delete records • One way to create a form is by using the Form Wizard • The Wizard asks you questions to determine the information you want Microsoft Office 2013-Illustrated 4
  5. 5. Form Views Microsoft Office 2013-Illustrated 5
  6. 6. Create a Split Form • The benefit of a split form is that the upper pane allows you to display the fields of one record in any arrangement, and the lower pane maintains a datasheet view of the first few records, which you can navigate very quickly Microsoft Office 2013-Illustrated 6
  7. 7. Form Creation Tools Microsoft Office 2013-Illustrated 7
  8. 8. Example of a table in a split form Microsoft Office 2013-Illustrated 8
  9. 9. Use Form Layout View • Layout View lets you make some design changes to a form while you are browsing the data: • Move and resize controls • Add or delete a field on the form • Filter and sort data • Change formatting characteristics, such as fonts and colors Microsoft Office 2013-Illustrated 9
  10. 10. Use Form Layout View Microsoft Office 2013-Illustrated 10
  11. 11. Mouse Pointer Shapes in Form Layout View Microsoft Office 2013-Illustrated 11
  12. 12. Add Fields to a Form • Can be done in Layout View or Design View using Field List window • To add a field: drag it from the Field List to the location you want • When you add a new field, 2 controls are created: label and text box • To delete a field: click to select the field, then press [Delete] Microsoft Office 2013-Illustrated 12
  13. 13. Field List in Form Layout View Microsoft Office 2013-Illustrated 13
  14. 14. Bound vs. Unbound Controls • Every item on a form is a control, such as text boxes and labels • Bound controls display data • Unbound controls do not display data Microsoft Office 2013-Illustrated 14
  15. 15. Modify Form Controls • When you modify controls, you change their properties (characteristics) • All of the control characteristics you can modify are stored in the control’s Property Sheet Microsoft Office 2013-Illustrated 15
  16. 16. Using the Property Sheet Microsoft Office 2013-Illustrated 16
  17. 17. Common Form Controls Microsoft Office 2013-Illustrated 17
  18. 18. Create Calculations • To create a calculation in a text box, you enter an expression instead of a field name in the Control Source property • An expression is a combination of field names, operators (such as +, –, /, and *), and functions (such as Sum, Count, or Avg) that results in a single value Microsoft Office 2013-Illustrated 18
  19. 19. Creating Calculations • Expression: an equal sign and a combination of symbols • Square brackets must surround a field name in an expression • Field name must be typed exactly as it was in Table Design View (except for capitalization) Microsoft Office 2013-Illustrated 19
  20. 20. Adding a Text Box to Calculate a Value Microsoft Office 2013-Illustrated 20
  21. 21. Sample Expressions Microsoft Office 2013-Illustrated 21
  22. 22. Modify Tab Order • Tab Order: the order the focus moves as you press [Tab] • Tab Stop: determines whether the field accepts the focus and therefore determines where the focus moves as you press [Tab] • All text boxes and combo boxes have a tab stop and are included in the tab order Microsoft Office 2013-Illustrated 22
  23. 23. Tab Order Dialog Box Microsoft Office 2013-Illustrated 23
  24. 24. Insert an Image • Examples are pictures, logos, clip art • The form section you place it in determines where it will appear on the form • For example, determine whether you want the image at the top of the form or next to each record Microsoft Office 2013-Illustrated 24
  25. 25. Form Sections Microsoft Office 2013-Illustrated 25
  26. 26. Adding an Image to the Form Header Section Microsoft Office 2013-Illustrated 26
  27. 27. Summary • Using the Form Wizard • Creating a split form • Using Form Layout View • Adding fields to a form • Modifying form controls • Creating calculations • Modifying tab order • Inserting an image Microsoft Office 2013-Illustrated 27

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