Time management


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  • Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapidly, avoid time wasting. You will be more successful, because your life is pressure free.On a personal level, you will certainly feel healthier, more energetic, and in a generally better mood.
  • Time management

    1. 1. Time Management<br />Presented By<br />Sally Zhu<br />Joanne Jittrikawiphol<br />
    2. 2. Each day your bank deposits $86,400 in your checking account.<br />There’s just one catch.<br />You have to spend it all in one day.<br />You can’t carry over any money to the next day.<br />What would you do?<br />Picture This:<br />
    3. 3. Every Second Counts<br />24 hours per day<br />X<br />60 minutes per hour<br />X<br />60 seconds per minute<br />=<br />86,400 Seconds<br />If you fail to use the day’s deposits, the loss is yours!<br />
    4. 4. The predictable control an individual can exercise over a series of events.<br />You are not managing time, you are managing yourself!<br />How good are your time management skills? Take the quiz at http://www.mindtools.com/pages/article/newHTE_88.htm<br />What is Time Management?<br />
    5. 5. Benefits of Time Management<br />Efficiency<br />Good Health<br />Money<br />
    6. 6. Procrastination<br />Disorganization<br />Missed appointments<br />Never on time<br />Failure to anticipate crises<br />Starting a job without thinking it through<br />Unnecessary visits or phone calls<br />Socializing between tasks<br />Signs of Bad Time Management<br />
    7. 7. a temporal gap between intended behavior and enacted behavior<br />How to Deal with it?<br />Step 1 : Realize that you are procrastinating<br />Step 2: Figure out why you are doing it<br />Step 3: Find anti procrastination strategies<br />Procrastination<br />
    8. 8. Weighing the pros and cons<br />Reward system<br />Punishing yourself<br />Strict Schedule<br />Friend keeping you on track<br />Self motivation<br />Anti Procrastination Strategies<br />
    9. 9. How to Use Time Effectively<br />Do important or unpleasant jobs first<br />Clean your table and organize folders<br />Establish limits. For example phone calls and emails<br />Learn to say “NO”<br />Take your time to plan<br />
    10. 10. Step 1: Set specific and definable goals for yourself, both academic and personal goals<br />Basics of Planning<br />
    11. 11. Step 2: Create a calendar that is reflective of your school term. Draft a term calendar and make sure you have noted major events like projects, term papers, tests, etc.<br />Basics of Planning Cont.<br />
    12. 12. Step 3: Create a weekly schedule that is reflective of all activities that you are responsible for on a weekly basis; including classes, meetings, labs, club activities, meetings, etc.<br />You can find them by searching for “weekly schedule templates” in google<br />Step 4: Create a to-do list for each day. List items from the most important to the least important tasks. Ideally this should be created the night before and be finished in one day. No Exceptions!<br />Basics of Planning Cont.<br />
    13. 13. Step 1: Figure out your goal(s)<br />Step 2: What are the necessary steps to get there?<br />Step 3: What are the necessary steps to get to step 2?<br />Step 4: Continuously repeat steps 2 and 3 <br />Backwards Goal Planning<br />Planning backwards starting from your goal in the future all the way to the present<br />
    14. 14. Remember, every schedule must have balance.<br />Strive for realistic goals<br />Plan to use the available time most effectively<br />Leave enough time for things you absolutely must do<br />Reserve some time for the unexpected <br />Minimize stress by avoiding over-commitment to other activities<br />Lastly, remember to reward yourself when you complete an important task!<br />Essentials of Basic Planning<br />
    15. 15. Methods for dealing with stress<br />Keep a stress diary<br />Imagery relaxation<br />Relaxation music<br />Physical relaxation techniques<br />Deep Breathing<br />Progressive Muscular Relaxation<br />Relaxation Response<br />Self hypnosis<br />Stress Management<br />