Know Your Space April 25, 2011 Virginia Maddan Comfortable Structure © 2011 All rights reserved
 
Appointment prep <ul><li>You are your own VIP client </li></ul><ul><li>Phone off, email alerts off </li></ul><ul><li>Mater...
Where do you start? <ul><li>Just start anywhere!  Don’t overthink it. </li></ul><ul><ul><li>What’s the biggest pain?  </li...
Where do you start?
What’s the next step? <ul><li>Nothing! </li></ul><ul><ul><li>Trash, recycle, or shred </li></ul></ul><ul><ul><li>or </li><...
Where do you file it?
Where do you file it?
Bonus tips <ul><li>Chase your successes </li></ul><ul><li>Every minute planning saves 10 minutes in execution (Brian Tracy...
Now what? <ul><li>Have only one inbox and put everything in the inbox </li></ul><ul><li>Once something comes out of the in...
Why do piles happen? 4 common traps <ul><li>Striving for perfection </li></ul>
Why do piles happen? 4 common traps <ul><li>- Voltaire </li></ul>The perfect is the enemy of the good.
Why do piles happen? 4 common traps <ul><li>Striving for perfection </li></ul><ul><li>Un-reliable task management system <...
Why do piles happen? 4 common traps Important and Urgent Client Appointments Important and Not Urgent Filing Strategizing ...
Questions or Comments?
Eat your veggies!
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Professional Organizer Virginia Madden SF M3 MeetUp

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Virginia Maddan is an organizing consultant and coach who takes the stress out of getting and staying organized. Her clients love working with her because she is non-judgmental and brings an open approach to each job. After working with Virginia, clients say they have more peace of mind, time and even money! She offers a selection of services to meet specific needs so each appointment is tailored to you. Virginia only offers custom solutions and advice; no cookie cutter solutions are implemented.

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Professional Organizer Virginia Madden SF M3 MeetUp

  1. 1. Know Your Space April 25, 2011 Virginia Maddan Comfortable Structure © 2011 All rights reserved
  2. 3. Appointment prep <ul><li>You are your own VIP client </li></ul><ul><li>Phone off, email alerts off </li></ul><ul><li>Materials </li></ul><ul><ul><li>Boxes </li></ul></ul><ul><ul><li>Sharpies </li></ul></ul><ul><ul><li>Post-its </li></ul></ul><ul><ul><li>Manila folders </li></ul></ul><ul><ul><li>Hanging file folders </li></ul></ul><ul><ul><li>Water </li></ul></ul><ul><ul><li>Snacks </li></ul></ul>
  3. 4. Where do you start? <ul><li>Just start anywhere! Don’t overthink it. </li></ul><ul><ul><li>What’s the biggest pain? </li></ul></ul><ul><ul><li>What’s an easy fix? </li></ul></ul><ul><li>Follow the paper path. </li></ul><ul><ul><li>Don’t pick and choose </li></ul></ul>
  4. 5. Where do you start?
  5. 6. What’s the next step? <ul><li>Nothing! </li></ul><ul><ul><li>Trash, recycle, or shred </li></ul></ul><ul><ul><li>or </li></ul></ul><ul><ul><li>Reference </li></ul></ul><ul><li>Oh, this will be fast </li></ul><ul><ul><li>Under a minutes? Do it </li></ul></ul><ul><li>Delegate it </li></ul><ul><li>Active </li></ul><ul><li>Someday soon </li></ul><ul><ul><li>Organize by topic or by date </li></ul></ul><ul><li>Someday </li></ul>
  6. 7. Where do you file it?
  7. 8. Where do you file it?
  8. 9. Bonus tips <ul><li>Chase your successes </li></ul><ul><li>Every minute planning saves 10 minutes in execution (Brian Tracy) </li></ul>
  9. 10. Now what? <ul><li>Have only one inbox and put everything in the inbox </li></ul><ul><li>Once something comes out of the inbox, it doesn’t go back in </li></ul><ul><ul><li>Multiple step project </li></ul></ul>
  10. 11. Why do piles happen? 4 common traps <ul><li>Striving for perfection </li></ul>
  11. 12. Why do piles happen? 4 common traps <ul><li>- Voltaire </li></ul>The perfect is the enemy of the good.
  12. 13. Why do piles happen? 4 common traps <ul><li>Striving for perfection </li></ul><ul><li>Un-reliable task management system </li></ul><ul><li>Can’t delegate the task </li></ul><ul><li>Don’t schedule the time </li></ul>
  13. 14. Why do piles happen? 4 common traps Important and Urgent Client Appointments Important and Not Urgent Filing Strategizing future of business Not Important and Urgent Incoming emails Phone calls Not Important and Not Urgent Junk mail
  14. 15. Questions or Comments?
  15. 16. Eat your veggies!

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