TAACCCT On! break-out session for all rounds of the U.S. Department of Labor's TAACCCT grant program.
Step by step instructions on how to add the CC BY license notice to your grant-funded materials. In addition to howto’s and pointing to best practice resources, Jane will present examples of round 1 grantee websites and curriculum that have already added the license notice. Note: this session covers marking specific objects with the CC BY license so that the license will be carried with the object across platforms; please attend the MERLOT repository sessions for how the CC BY license will be displayed within the repository.
Hello everyone! Welcome to this session on the Creative Commons Attribution license, otherwise known as CC BY. My name is Jane and I’m part of the Creative Commons team that has been helping grantees with fulfilling the license requirement of TAACCCT grant.
So I’d like to start with a show of hands – how many of you are Round 1 grantees? Round 2? Round 3?
Ok… so I also want to mention that for those of you who have been actively marking your materials for some time now, I will be holding an office hours during the second part of this afternoon so you can come to me directly with any individual questions about licensing your materials.
-- Step by step instructions on how to add the CC BY license notice to your grant-funded materials. In addition to howto’s and pointing to best practice resources, Jane will present examples of round 1 grantee websites and curriculum that have already added the license notice. Note: this session covers marking specific objects with the CC BY license so that the license will be carried with the object across platforms; please attend the MERLOT repository sessions for how the CC BY license will be displayed within the repository.
Also before I dive into the session I want to highlight our email address that goes directly to four members of the CC team – it is the best way to reach us with regards to CC licensing issues, especially following the conference.
And the second link is if you’d like to sign up for CC news.
So I’m going to be covering the following topics today –
First the license requirement language in the SGA – as a reminder about what it specifically says and what you have to do to fulfill it Secondly, I’ll go over the specific steps you can take to add the CC BY license to your materials I’ll then show you examples of the license as has already been applied by several Round 1 grantees I’ll also go over best practices of how you can give attribution to OER you are using from third parties in your courses And for Rounds 2 and 3, and even Round 1 grantees who have one year extensions, I’ll point out some places where you can find existing OER, esp by other Round 1 grantees, to incorporate into your training materials. Finally, I’ll let you know where you can find additional support for CC licensing and go over any questions that you have. And remember that if we run out of time, I’m hold an office hours following this session.
So we all know by now that the CC BY license is a requirement for all work you produce using grant funds. Who here does not know that? Good. If you don’t know that and you’re sitting in this session, I would be worried.
We’ve also all seen this language - taken directly from your SGA - it is exists in for all four rounds of TACT grantees.
It’s important to remember here why the Department of Labor is requiring the CC BY license. It is required:2
First of all - broaden the impact of this grant program, and Secondly - to encourage innovation based on the materials coming out of the program.
The CC BY license enables both of these goals by allowing legal access, reuse, and remix of the materials.
One point of clarification I want to make (b/c it comes up time and time again) is that the license requirement only applies to materials that you create with TACT grant funds.
So simply stated, if you own the material you create, you must add a CC BY license to it. This applies to existing material you own that you make changes or additions to with grant funds as well.
If you don’t own material, you don’t have to CC BY license it because you don’t have the rights to do so.
So that means that the CC BY license requirement does not apply to:
Any “pre-existing copyrighted materials licensed to or purchased from third parties, including modifications to such materials” And of course the requirement does not apply if you did not use grant funds to create it.
So any questions about this portion of this part of the requirement?
-- So for example, let’s say you have a set of textbooks that you licensed from Pearson or another textbook publisher and they’ve been working just fine for you and you don’t want to switch out these textbooks with new resources. Under the terms of this grant, you can continue to license those textbooks from Pearson without having to worry about applying the CC BY license because you don’t own the textbooks – Pearson does.
The requirement only applies to new materials that you develop with the grant funds.
Now, we don’t encourage you to spend your grant money leasing proprietary textbooks because you’ll only end up having to lease the textbooks from Pearson again a couple years down the line, but I want to be clear that the grant technically does not disallow this.
Most of you will be creating new materials with grant funds (or have already created them if you’re a R1 grantee) and for those materials, this is what the CC BY license allows users, especially other TACT grantees, to do with the materials you develop.
The CC BY license “allows subsequent..”
If you visit the link, you will be taken to the license deed which tells you exactly what you can and can’t do with a CC BY licensed work.
Adding a CC BY license to your work does not mean you give up your copyright; on the contrary, it means you are maintaining your copyright under the conditions of the license. All users are required to give you proper attribution, or credit, for your work.
And here the DOL also tells you how to fulfill the requirement – by attaching a notice of the license to the work. I’ll be going over how you can do that in detail in just a bit.
But first I want to drive home the point that CC BY is a copyright license, and it is free for you (or anyone) to use. Creators use CC BY to grant copyright permissions to their creative, educational, or scientific work. You don’t have to hire a lawyer to write a license for you or to negotiate a separate intellectual property contract. That’s what CC BY is for.
As long as you give attribution, or credit, to the owner of the work. In this case, you, the grantees, are the owners of the works, and you will be licensing your work under CC BY to allow the public and other grantees to reuse and build on your materials.
You can use the CC BY license for free because it was created by a nonprofit organization, known as Creative Commons.
Cable, Paul, Billy and I all work for Creative Commons.
You can find out more about other work CC does at our website: creativecommons.org.
The important thing to remember is that our work is global, including the viability of the CC BY license. We work with legal experts in 75 countries to make sure that our licenses are aligned to national and international copyright laws. Because of this, we are the standard for open content licensing everywhere.
We also create other copyright licenses and legal tools for you to use – all for free.
Although the only license you have to worry about is the CC BY license, it’s important to understand that CC BY is only one part of a complete suite of copyright licenses known as Creative Commons licenses. Creative Commons licenses exist in the middle ground between the public domain and all rights reserved copyright because you are only giving away some of your rights while maintaining your copyright.
All CC licenses are made up of the four conditions shown here. From left to right are the symbols for:
Attribution, ShareAlike, Noncommercial, and NoDerivatives.
Six possible combinations of these conditions exist, which means that there are six Creative Commons licenses. In addition to the licenses, we also offer a public domain dedication tool.
But again - for the purposes of this grant, you only have to concern yourself with the CC BY license. This license allows users of your work to copy, adapt, and redistribute the work for any purpose, even commercially, as long as they give credit to you – the original creator.
These are the various symbols for the CC BY license that you’ll see out there on the world wide web. They are also the symbols you may choose from to affix to the materials you will develop.
So whenever you see this symbol of a person, kind of like a men’s bathroom sign, think CC BY or Creative Commons Attribution.
The CC BY license (and all CC licenses) are made up of three layers. Understanding this design will inform how you mark your grant materials with the CC BY license.
The first layer is the actual license, the legal document that lawyers have drafted and vetted so that the license works like it’s supposed to according to US and international copyright laws. This is called the lawyer readable legal code because it is written by and for lawyers.
You don’t have to worry about this, unless you’re really interested, since it’s a stipulation as part of your grant.
* The second layer is a format that normal people can read and understand. * We call this the “human readable” summary of the license, which sums up the most important terms and conditions of the legal code into non-technical language. * You can think of this second layer as the user-friendly interface to the actual license.
You can access this deed by visiting the link from your SGA. By now, Round 1 grantees and even some Round 2 grantees are very familiar with this link. This page also links further to the complete legal document.
The third and final layer of the license is the machine-readable metadata. This small snippet of HTML code is what will help you mark any websites you have created using grant funds. It is what will make your websites searchable by Google and other search engines as being CC BY-licensed. Just as the human readable deed summarizes the legal document for humans, this code summarizes the license for machines. You definitely don’t have to worry about coming up with this code by yourself, because we have a tool that spits it out for you. All you have to do is copy and paste into your website’s editing interface.
So that’s the CC BY license in a nutshell. I want to stop here before I go into the details of adding the CC BY license to your materials. Does anyone have any questions about CC BY and how it works?
Ok. So, fulfilling the CC BY license requirement is not as complicated as you think It’s really quite simple, even though there may be several manual steps involved.
To fullfill it, you have to affix a notice of the CC BY license to the materials you develop.
That’s all that is needed. There is no registration process to CC license something. You just need to add a clear CC BY license notice on all grant materials developed with grant funds.
We’ve made it easy for you to do so through a tool we have developed..
Which exists at creativecommons.org slash choose
If you have your laptop open feel free to visit this page now.
If you go to this web address, you’ll land on our license chooser tool.
The default setting for this tool is the CC BY license. So you don’t have to change anything. But if you’re curious you can play around with the different options.
You’ll see that the first box asks you what permissions you want to allow. The CC BY license allows both permissions, so you would leave it at “Yes” for both allowing adaptations and allowing commercial uses.
One thing you might notice for the more detail oriented among you is that the default license is 4.0, whereas the SGA specifies CC BY 3.0.
4.0 is simply the upgraded version of the same CC BY license. You only have to worry about this if you want to…
Because we asked the DOL and they said that either 3.0 or 4.0 is okay to use to fulfill the license requirement since they are both CC BY. 4.0 is simply the updated version of the CC BY 3.0 license.
We recommend using the updated 4.0 version, but if for some reason you really want to use the 3.0 version, we’ve left that option available in the tool.
To use the 3.0 version of CC BY, just click on the link that reads “Looking for earlier license versions..” and it will take you to CC BY 3.0.
Regardless of whether you choose 3.0 or 4.0, remember that you don’t have to change the first box because the default setting will always be CC BY for both versions.
This means that you want to leave it at “Yes” for the two questions in the first box, so:
Yes – to allow modifications, since the CC By license allows modifications. Yes – to allow commercial uses, since the CC BY license allows commercial uses. Ignore the License jurisdiction field because the default setting – international – is the one you want. International is the same as unported; it is the license specified in the SGA.
To the right you’ll see that you’ve selected the CC BY license without having to do anything! Then follow the arrow to the bottom, where it says Have a web page?
And that’s where the automatic machine-readable code is that we mentioned earlier as part of the 3 layer license design. It’s there for you to copy and paste. On the webpage where you will be hosting your materials, copy and paste this code into the page’s editing interface. If you have no idea how to do this, don’t worry – you’re probably not going to be the one in charge of editing your project’s website. Simply send the person who will be in charge of that to this tool.
If they have any questions, myself and others on the Creative Commons team will work with them directly to get it on your website.
Once you copy and paste the code into your web page, the page will automatically display this CC BY license symbol and text. The license symbol and text are automatically hyperlinked to the license deed that I showed you earlier.
Now, you can see here that the language is pretty generic – “this work is licensed under a …”
You can always change that up if you want to reflect the specifics of your consortium or college.
To do that, you would just go back to the chooser tool,
And fill out the fields in the lower left box.
The fields in this box are optional. I would only worry about the first three fields if you want to add the author or owner of the work which is usually going to be your consortium or college.
I filled out the first three fields with a made-up example for you to see. So the title of my work is Welding 101, and the creator is North Georgia Technical College and the URL where the work sits is northgeorgiatech.edu…
The code automatically changes based on what you put in those fields, so here you can see that the the language changed to “Welding 101 by…”
Now what if you want to add a CC BY license notice to a non-web page document? For example a flyer or a booklet you intend to hand out offline?
The chooser tool allows for this also. In the last field called License mark, click the “offline” option in the drop-down menu.
You will see that the code on the right changes to suggested plain text which you can also copy and paste into your document.
You will copy and paste that text into your document wherever you usually put the copyright information. So here’s an example of that here. You can see that the text reads, “This work…”
Now I want to show you more than just hypothetical examples, especially because so much great OER has already been produced by Round 1 grantees that you can use them as examples for marking your own work.
The first examples I’m going to show you is a website and offline report developed by the TACT Round 1 grantee, MoHealthWins, whose industry focus is health information technology.
$20 million TACT grant program will train more than 3,200 Missourians for careers in growing healthcare occupations, administered through the Missouri Community College Association made possible by TACT funds and support from employers and the college/workforce.
This is the project’s website, and you can see here that I’ve highlighted where they put the CC BY license information.
If we zoom in, this notice reads, “unless otherwise noted, this MoWINs website…”
And then what follows is the DOL disclaimer that is required in your SGA. This is separate from the CC BY license notice and I can go over that in detail later if there are questions.
This is an offline document they developed on their learning model, not on a website. They’ve added the CC By license notice at the bottom of the cover page.
Another example of a website is one developed by the National STEM Consortium, also a TACT Round 1 Grantee.
alliance of 10 community colleges in 9 states designing a portfolio of innovative one-year certificate programs to respond to regional industry needs and to (re)train workers for high-demand, mid-skill technical careers. good example of a round 1 grantee with TAACCCT curricula already in use. As of January this year, their STEM Bridge courses have already been used by:
Over 3,700 users across the nation All 10 community colleges in the consortium At least one High school At least one Middle School
This one of their courses on STEM core skills. You can see the CC BY license notice has been added to the footer of the course page.
If we zoom in the license notice reads…
The last example I want to show you is by a Round 2 TACT grantee, the National Aviation Consortium.
$14.9m over four years to focus on cutting edge on-line curriculum in the aviation manufacturing industry. 5 community colleges in 5 states from as far west as Washington and far east as North Carolina. their website includes an intranet, a public facing site, and another website which they did all for $800 including URLs and hosting.
They’re happy to help recommend the contractors they used.
The part of the NAC’s curricula that is TACT funded and going to be OER is their curriculum in the areas of Health, Quality, and Safety. These fundamentals along withe National Career Readiness Certificate will serve as the foundation for aerospace manufacturing technician career pathways.
You can see the CC By license notice at the bottom of the website and also stated within the description of the curriculum itself.
They have made their curriculum available in the form of SCORM .zip files. SCORM is one of the recommended open standards in the Round 3 SGA. It’s not required, but if you’re going to be using a Learning Management System, it’s up to you to identify which open standard you will use. The CC By license is separate from the technical format, so regardless of whatever format you create your resources in, you will be adding the CC By license notice to it.
Their CC By license notice reads…
Note that with all of these examples, there is always a link to the CC BY license included. The link is important for people to click on to know what they can and can’t do with the materials you produce.
So those are three R1and 2 examples that you can follow to mark your own work.
Many of you are producing other types of media, such as videos and photos - we have examples for how to attach the license notices to those as well. They exist at the link you see here – wiki.cc.org/marking.
We can also advise on this directly , if you send a note to firstname.lastname@example.org.
Ok, so any questions on marking before I move on to how you can attribute other CC licensed works you are using?
Great. So one very common question I get at is about the use of OER owned by third parties. Even though OER is open and free for you to use, there are still conditions attached to your use of them such as attribution.
And the answer is two-fold:
First, you want to make sure to tweak the CC BY license notice on your own materials to read that there are exceptions (as we saw with the R1 and 2 examples). This covers the fact that you have incorporated third party materials into your work which may be governed by different terms.
Second, you want to make sure to attribute the authors of the OER you are using according to CC best practices.
So the National Aviation Consortium did exactly that with the example I just showed you.
They wrote “Unless otherwise noted” the NAC website is under a CC BY license. Because they knew they would be incorporating third party materials. You can use the same language, or variations on it, for example, “Except otherwise noted” is also used.
Then the next step would be to make sure to note those materials that are governed by different terms.
You can do this on a separate credits page at the end of the resource.
Here is an example of what that page might look like. You can see that it’s as simple as listing the Title, Author, Source link of the original content, and the License link of the resource.
You can also note the attribution right next to the material itself if you prefer.
Here is an example of an online resource from Saylor.org. The highlighted green boxes contain the attribution for the resource directly below the resource itself.
It’s up to you where you want to give attribution, but wherever you include it, we recommend including the following pieces of information.
We have a detailed best practices for attribution guide with examples by medium at the wiki Marking link I showed you earlier, But if you need a quick acronym to reference, we recommend using “TASL”– which stands for Title Author Source License. TASL is even used with elementary aged children because it’s so easy to remember.
Title and Author are self-explanatory. Source means link to the original work where you accessed it on the web; and License means the name of and link to the license, for example CC BY or Creative Commons Attribution, and a link to the license as specified in your SGA.
The link is very important because that’s how people who don’t know what Creative Commons is know what they can and can’t do with a work.
So here is an example of an attributions section I made up using the North Georgia Technical College example from previous. You can see that I specify the photos I used, their author, and their license and original location of the photos. If the photos had a title I would include those here too, but in this hypothetical case they did not. The point is to use TASL as a guide.
So again, here is web address that contains this information and examples. There we have guides not only for attribution, but also for marking your own work with the CC BY license notice.
So any questions on attribution before I move on to how you can find existing OER?
So millions of OER exist for you to use; this is just a sampling of the myriad OER organizations that create and host that OER under CC licenses.
It’s important to note here that these resources are open educational resources thanks to the CC licenses that are attached to them.
We like to say that CC is the legal framework or backbone of the OER movement.
And the number of CC licensed works, which includes more than just OER but also scientific data and works of cultural heritage continues to grow.
So how can you find existing CC-licensed materials for incorporation into the materials you are creating as a TACT grantee? We recommend three ways for you to search for these resources.
The first is a webpage we have developed specifically for TACT grantees where you can find OER by media type. The second is a Google + support community made up of other TACT grantees. And the third is a way you can specifically search for TACT Round 1 OER if that’s what you are looking for.
Here is the webpage we have developed to help you find existing OER. If you go to this web address you’ll be taken to this page.
And you’ll see that we’ve categorized website search by type, such as websites that host free open textbooks.
In addition to that resource, we encourage you to join the Google + support community for TACT grantees. Here you can connect with and ask your fellow TACT grantees for help. Many TACT grantees have connected and found each others resources using this community.
If you are not a part of this community, email email@example.com to get join, or visit the open4us.org website.
Lastly, some TACT Round 1 grantees have already uploaded some of their OER to public repositories. You can search for what is available now at two websites:
Merlot and OER Commons. Simply type in the acronym TAACCCT and be sure to get the spelling right… (I know it’s the worst acronym ever..)
But when you do get the spelling right (2 a’s, 3 c’s), you’ll get plenty of results. This is the Merlot website.
And these are the results on the OER Commons website.
I’m sure others have experiences in searching for OER in different ways – if anyone wants to share an alternative method they used?
Ok, finallly we get to the point where I tell you how to get follow-on help after this conference and your questions.
Creative Commons, along with our other partners at the Open Professionals Education Network, can help you for free thanks to the Gates foundation who has already funded us to help you.
Our free services can be accessed at Open4us.org. So if you only take down one thing, take down this web address. Open4us.org.
Here we provide all the resources I just mentioned. It is pretty much your one-stop shop for any needs you will have throughout the period of your grant that pertain to open licensing, along with some other services such as universal design for learning and open policy implementation.
These are the specific services that myself and the Creative Commons education team will give you if you need it.
If you still don’t understand the CC licenses or have more questions, we’ll help you with that. We’ll also give you one-on-one assistance with applying the CC BY license notice to your materials if after looking at our guides you still need help. We’ll help connect you with other grantees so that you can use and build on existing OER> We’ll help you attribute OER you use according to our best practices.
Essentially, we’ll help you follow best practices for anything regarding the CC BY license.
So, where can you get in touch with us? Remember one website: open4us.org
Where can you email us if you prefer to contact a real person versus going to a website:
TAA@creativecommons.org. This email goes directly to four people on the Creative Commons team so you will get a very prompt response. We usually respond within 1-2 days.
Use this email to request follow-up services, such as custom webinars for your consortium or faculty, to set up a phone call or meeting with one of us, and ask any other questions.
So we’ve covered a lot. This is where I normally go through the FAQs that TACT grantees have asked us in the past, but since I’ve been talking for a while, why don’t I open it up to questions from you at this point, since you can always look at the FAQ later through the website.
So does anyone have any questions?
The author of the material is normally the person or group of individuals who created the material. However, your consortium or college may have a policy on who is listed as the author (eg: it could be the consortium, the college, or the individual). Any particular policy is not stipulated by the grant.
The grantee must include the following language on all Work developed in whole or in part with grant funds, including its incorporation in the license:
Please note that this disclaimer is separate from the CC BY license notice which you are attaching to your works. The CC BY license is issued by you directly to the public for their reuse of your works, and does not involve the DOL as a third party.
The U.S. DOL requires that materials be submitted at the end of the grant. Please consult your DOL federal program officer for details.
Grantees are encouraged to share draft and pre-final versions of content, through self-hosting or by depositing them in a publicly-accessible repository. Though no policy mandates sharing of content before final deposit with DOL, sharing content can help avoid duplicate efforts by other grantees and consortia.
The SGA explicitly stated that any materials created through these funds will be made available under the terms of the Creative Commons Attribution license and that was agreed to by the consortium when they accepted the money from the DOL. That is, the you can tell faculty that they have already agreed to openly license materials created with DOL grant funds.
Benefits such as wider recognition of their quality work, a larger audience that will benefit from their work, and an ability to publicly refer to their quality work for others to review. All of these benefits encourage more positive work to happen with the faculty member and will potentially aid in their chances of receiving future funding.
And here is how we propose to help you:
Through direct email assistance. This is the best email to reach us. Through phone assistance, we’re happy to walk you through anything, or schedule a conference call with your team We’re also happy to host webinars where you can invite the rest of your project partners, instructional designers, and faculty members And through our website, where we will continue to update FAQs, resources, handouts, and videos that you need
We’d also love to hear from you about the best way we might communicate with you and help you.
Adding the CC BY license to your materials (TAACCCT)
“To ensure that the Federal investment of these funds
has as broad an impact as possible and to encourage
innovation in the development of new learning
materials, as a condition of the receipt of a TAACCCT
grant, the grantee will be required to license to the
public all work created with the support of the grant
under a Creative Commons Attribution 3.0 (CC BY)
Only work that is developed by the
grantee with the grant funds.
Does not apply to:
Pre-existing copyrighted materials
licensed to, or purchased by the grantee
from third parties, including modifications
of such materials
Works created without grant funds
“This license allows subsequent users to copy,
distribute, transmit and adapt the copyrighted Work
and requires such users to attribute the Work in the
manner specified by the grantee. Notice of the license
shall be affixed to the Work. For general information
on CC BY, please visit
“This license allows subsequent users to copy,
distribute, transmit and adapt the copyrighted Work
and requires such users to attribute the Work in the
manner specified by the grantee. Notice of the license
shall be affixed to the Work. For general information
on CC BY, please visit
Licensing your work is easy. No
registration is required.
You simply add a notice that your work is
under CC BY. Here’s how you do that
Commons License" style="border-width:0"
src="http://i.creativecommons.org/l/by/3.0/88x31.png" /></a><br />This
work is licensed under a <a rel="license"
Attribution 3.0 Unported License</a>.v
This work is licensed under a Creative Commons Attribution 3.0
You can edit the text for your specific
Go back to:
“Missouri Credit for Prior Learning Model
is licensed under the Creative Commons
Attribution 3.0 Unported License. To view
a copy of this license, visit
Who do we put as the author of our
materials (eg. consortium, college,
Up to your consortium or college’s policy.
Grant doesn’t stipulate.
How do we credit the U.S. DOL as a
funder of our materials?
DOL has included exact disclaimer
language in your SGA.
Round 1: See SGA p. 15
Round 2: See SGA p. 9
Round 3: See Correction: Intellectual
"This workforce product was funded by a grant awarded by the
U.S. Department of Labor’s Employment and Training
Administration. The product was created by the grantee and
does not necessarily reflect the official position of the U.S.
Department of Labor. The U.S. Department of Labor makes no
guarantees, warranties, or assurances of any kind, express or
implied, with respect to such information, including any
information on linked sites and including, but not limited to,
accuracy of the information or its completeness, timeliness,
usefulness, adequacy, continued availability, or ownership."
Disclaimer is separate from / has nothing
to do with the CC BY license notice.
You can include it in the same section
where you usually add your disclaimers or
When are grant materials required to be
At the end of the grant. Please consult
your DOL federal program officer for
Should our materials be in a final version
before being made available?
They don’t have to be! We encourage
sharing drafts to avoid duplicate efforts by
We are meeting resistance from faculty
and others around opening materials.
What steps can I take?
Remind them it is required by the grant! If
that doesn’t help, we have talking points
we can send you about the benefits of
opening up publicly funded materials.
Where can I go when I’m actually
applying the CC BY license?
Except where otherwise noted, this
presentation by Creative Commons is
licensed under a Creative Commons
Attribution 4.0 License:
Creative Commons and the double C in a
circle are registered trademarks of
Creative Commons in the United States
and other countries. Third party marks
and brands are the property of their