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How to deliver simplicity in the
digital workplace
James Robertson, Step Two (@james_steptwo)
Organisations are undergoing
a digital transformation
We’re now able to deliver
great enterprise functionality
But staff are still unhappy
with what they’ve got
We have to do
more than this…
www.steptwo.com.au
CreatedbyOnPointSolutions:

www.onpointsolutions.com.au
www.steptwo.com.au
periodictableofoffice365.azureedge.net
The answer is

simplicity
www.steptwo.com.au
Hi, I’m James
Robertson!
I’m the founder of Step Two
(www.steptwo.com.au), a consulting
firm headquartered in Australia.
We’re one of the world’s intranet and
digital workplace experts (we don’t
sell or build solutions), and we’ve
worked with firms around the globe.
I’ve been in this space for 20 years.
www.steptwo.com.au/store
12 years of Awards
119 WINNERS
WINNERS ACROSS 16 COUNTRIES
Global recognition that teams deserve…
www.steptwo.com.au/iia
Open for entries now! Closes May 25
www.steptwo.com.au/iia/enter
Simplicity
we all know what

this is, right?
Not simple
Not simple
Not simple?
Simple ?
Simple ?
Simplicity
so, you know it

when you see it?
Simplicity
let’s dig into this a bit more
Simplicity

of _____________
A digital workplace consists of the
set of tools, platforms and
environments for work.
@james_steptwo #dwcnz
A great digital workplace consists
of a holistic set of tools, platforms
and environments for work,
delivered in a coherent, usable
and productive way.
@james_steptwo #dwcnz
Digital employee experience (#DEX)
is the sum total of the digital
interactions between a staff
member and their organisation.
@james_steptwo #dwcnz
www.steptwo.com.au/papers/what-is-digital-employee-experience
How does #DEX help
deliver simplicity?
So, let’s return to the
idea of simplicity
Simplicity =
usability
productivity
clarity
flexibility
autonomy
@james_steptwo #dwcnz
So how do we create
simplicity in practice?
1: Deeply understand
workforce needs
• one-on-one staff interviews
• workplace observation
• contextual inquiry
• stakeholder discussions
• (surveys)
• (focus groups)
www.steptwo.com.au/papers/kmc_needsanalysis
Modern field research techniques
• Surveys
• Focus groups
• Requirements gathering
Research techniques
www.steptwo.com.au/papers/kmc_needsanalysis
RETRO TECHNIQUES MODERN TECHNIQUES
• one-on-one staff interviews
• workplace observation
• contextual inquiry
• stakeholder discussions
MayoClinic
At a glance
Age
33 Gender
Female
Years at Mayo Clinic 7 Patient facing 0%
Years in current role 5
Hard to keep up
with information
Moderately
Interest in
institutional
information
Medium
Job overview
Amanda works in a laboratory and uses specialized instruments
to test specimens from patients. Each week, Amanda is assigned
to one of 10 stations set up to run a specific test. She runs the
tests for her assigned work area and puts the results into a
reporting system (Soft/Lab3). Some of the tests Amanda might
run include analyzing red and white blood counts or testing for
specific enzymes. The specimens she analyzes come from both
Mayo Clinic patients as well as non-Mayo patients via Mayo
Medical Laboratories.
Amanda is also responsible for the calibration, preventative
maintenance and troubleshooting of the complex instruments she
uses, and she will occasionally perform blood draws on patients.
Although Amanda's job is repetitive, she is motivated because
she understands that the test results will impact decisions
regarding patient care.
Additional duties
Amanda also helps with quality control in her lab, troubleshoots
instruments she is most familiar with and orders supplies. She
occasionally trains new employees and is involved with
department projects, such as helping implement a new lab
system or validating new tubes.
Amanda's main goals
Views this job as a stepping stone
Wants to continue to grow educationally and professionally
"I provide the test results
that drive the diagnoses."
Typical job titles
Lab technician
Lab technologist
Em ployee Personas
Amanda - Lab technician
Mayo Clinic Employee Personas - CONFIDENTIAL
2: Ensure usability
and findability
MacquarieGroup
Cardsorting
Treetesting
Treejack
Treejack
Philips
Philips
Philips
Philips
Usabilitytesting
At this point,
I’d just ring
someone!
3: Deliver productivity
benefits
PrestigeFinancial
PrestigeFinancial
PrestigeFinancial
PrestigeFinancial
AnthonyVeder
4: Understand
scenarios of use
CreatedbyRichardHarbridge:

www.slideshare.net/rharbridge
ANZ
5: Target ‘moments that
matter’
NNEPharmaplan
NNEPharmaplan
NNEPharmaplan
NNEPharmaplan
Telstra
www.steptwo.com.au/products/telstra
COWI
COWI
COWI
6: Deliver an ‘enterprise
front door’
Swisscom
Swisscom
www.steptwo.com.au/products/swisscom
Swisscom
7: Paint a compelling
picture of the future
“Sarah’s first day at work”
A story about the future of
intranets (in 2015)
MARCH

2010
www.steptwo.com.au/products/week-digital-workplace
www.steptwo.com.au/products/week-digital-workplace
www.steptwo.com.au/products/week-digital-workplace
8: Get moving!
Projects
Strategy
Vision
6 months 12 months 18 months
www.steptwo.com.au/papers/plan-path-using-digital-workplace-radar
Swisscom
www.steptwo.com.au/products/swisscom
9: Take every (small) opportunity
to create simplicity
Simplicity =
usability
productivity
clarity
flexibility
autonomy
@james_steptwo #dwcnz
Open for entries now! Closes May 25
www.steptwo.com.au/iia/enter
Real change is happening in
your digital workplace
Dream big, but
deliver often!
Thank you!
James Robertson, Step Two
www.steptwo.com.au

jamesr@steptwo.com.au

Twitter: @james_steptwo

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How to deliver simplicity in the digital workplace