Published on

Published in: Technology
1 Like
  • Be the first to comment

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide


  1. 1. Effective Use of Powerpoint
  2. 2.  Slide presentation software such as PowerPoint has become an ingrained part of many instructional settings, particularly in large classes and in courses more geared toward information exchange than skill development. PowerPoint can be a highly effective tool to aid learning, but if not used carefully, may instead disengage students and actually hinder learning.http://eglobiotraining.com/
  4. 4.  Engaging multiple learning styles Increasing visual impact Improving audience focus Providing annotations and highlights Analyzing and synthesizing complexitieshttp://eglobiotraining.com/
  5. 5.  Enriching curriculum with interdisciplinarity Increasing spontaneity and interactivity Increasing wonderhttp://eglobiotraining.com/
  6. 6. Ten SecretsFor Using PowerPointEffectively
  7. 7. The most important part of any presentation is thecontent, not the graphical appeal. That is why youshould develop your presentation with the content first,before deciding on the look (colours, graphics, etc.)Create a good structure for your presentationby reflecting on the goal of the presentation, what youraudience is thinking right now, and what points youneed to make in order to move the audience fromwhere they are to where you want them to be. Writean outline on paper or use sticky notes so you canmove ideas around. By creating an outline first, youensure that the content of your presentation is solidbefore you concern yourself with the visual elements.1. Start by creating an outlinehttp://eglobiotraining.com/
  8. 8. If you want your audience to be able to see what youhave on the slide, there needs to be a lot of contrastbetween the text colour and the background colour. Isuggest a dark background with light text – I usuallyuse a medium to dark blue background and white oryellow letters. Some prefer a light background and darkletters, which will also work well - which you choose willdepend on personal preference. Don’t think that justbecause the text looks fine on your computer screenthat it will look fine when projected. Most projectorsmake colours duller than they appear on a screen, andyou should check how your colours look when projectedto make sure there is still enough contrast.2. Use Contrasting Colours
  9. 9. When deciding what font size to use in your presentation,make sure it is big enough so that the audience can readit. I usually find that any font size less than 24 point is toosmall to be reasonably read in most presentationsituations. I would prefer to see most text at a 28 or 32point size, with titles being 36 to 44 point size. The onlyreason I would use a font less than 24 point is when addingexplanatory text to a graph or diagram, where you could usea 20 point font size. If you are given a small screen in a bigroom, your font will look smaller because the image will notbe as big as it should be. In this case, see if you can get alarger screen, use a wall instead of a screen to project on,move the chairs closer to the screen or remove the last fewrows of chairs. Ive put together a chart that lists how faraway the last row of your audience should be based on thesize of screen, font size and visual acuity testing.3. Use a big enough fonthttp://eglobiotraining.com/
  10. 10. When text comes on the screen, we want theaudience to read the text, then focus back on thepresenter to hear the message. If the text movesonto the screen in any way – such as flying in,spiral or zooming – it makes it harder for theaudience members to read since they have to waituntil the text has stopped before they can read it.This makes the presenter wait longer betweeneach point and makes the audience membersfocus more on the movement than on what isbeing said. I suggest the use of the "Appear"effect, which just makes the text appear and is theeasiest for the audience to read.4. Stop the moving texthttp://eglobiotraining.com/
  11. 11. During a presentation, it is very annoying to have thepointer (the little arrow) come on the screen while thepresenter is speaking. It causes movement on thescreen and draws the audience attention from thepresenter to the screen. The pointer comes on whenthe mouse is moved during the presentation. Toprevent this from happening, after the Slide Show viewhas started, press the Ctrl-H key combination. Thisprevents mouse movement from showing the pointer. Ifyou need to bring the pointer on screen after this,press the A key. If the pointer does appear during yourpresentation, resist the urge to press the Escape key –if you do, it will stop the presentation and drop youback into the program. Press the A key or Ctrl-H tomake the pointer disappear.5. Turn the pointer offhttp://eglobiotraining.com/
  12. 12. Every two years I ask audiences what annoys themabout bad PowerPoint presentations. The latest surveyconfirms that audiences are more fed up than ever withthe overload of text on slides. Instead of using slidesthat only contain text, use visuals such as graphs,diagrams, photos and media clips to engage theaudience. Ive developed a five-step method forcreating persuasive visuals in my book The Visual SlideRevolution. Read the free chapter to see a summary ofthe process you can use to create your own persuasivevisuals. Looking for professional photos that dont costa lot? Check out istockphoto.com, where I go for greatlooking photos at reasonable prices.6. Use visuals instead of text slideshttp://eglobiotraining.com/
  13. 13. The last slide you speak to should not be the last slidein your presentation file. You should have threeidentical copies of your last speaking slide so that if youaccidentally advance one too many times at the end ofyour presentation, your audience never knows becauseyou don’t drop into the program, the slide looks like ithas not changed. After these slides, you should includesome slides that answer questions that you expect tobe asked. These slides will be useful during Q&Asessions after the presentation. The final slide shouldbe a blank slide so that if you go through all the otherslides, you have a final backup from dropping into theprogram.7. Have Slides at the End of YourPresentationhttp://eglobiotraining.com/
  14. 14. PowerPoint has a feature that allows you to be able tomove quickly and seamlessly to any slide in yourpresentation. To do so, you need to know the slidenumbers. The easiest way to print a list of the slidenumbers and associated slide titles is to go to theOutline View and collapse the details for each slide(there is a button on the left side of the screen in thisview that will do this). Then print the view. To jump toany slide, just enter the slide number on the keyboardand press the Enter key. This will move you directly tothat slide. This technique is very useful for moving to aprepared Q&A slide or for skipping parts of yourpresentation if time becomes an issue.8. Be able to Jump to Any Slidehttp://eglobiotraining.com/
  15. 15. Sometimes we want the image on the screen todisappear so that the audience is focused solely onthe presenter. There are two ways to do this. Thefirst is if you want to blank the screen with a blackimage, similar to shutting the projector off (weused to do this all the time with overheadprojectors by just shutting the projector off). Justpress the B key on the keyboard and the image isreplaced with a black image. Press the B key againand the image is restored. If you want to use awhite image instead of a black image, press the Wkey each time.9. Blank the screenhttp://eglobiotraining.com/
  16. 16. Sometimes it can be valuable to be able todraw on the screen during yourpresentation to illustrate a particular pointor item. This can be done in the followingway. Press the Ctrl-P key combination todisplay a pen on the screen. Then, usingthe left mouse button, draw on the slide asyou wish. To erase what you have drawn,press the E key. To hide the pen, press theA key or the Ctrl-H key combination.10. Draw on the screen during apresentationhttp://eglobiotraining.com/
  17. 17. Elizabeth Rash provided this sample iterative case studygiven to a midsize class. Students are required to come toclass prepared having read online resources, the text, and anarrated slideshow presentation that accompanies eachmodule. The classroom is problem-based and interactive,where students are introduced to a young woman who agesas the semester progresses and confronts multiple healthissues. Since the nurse practitioner students are beingprepared to interact with patients, some slides requirestudents to interview another classmate in a micro role-play. Problem-based lectures frequently alternate between providing information and posing problems to the students, which alters the entire character of the presentation. Rather than explain and convey information, many slides ask questions that are intended to prompt critical thinking or discussion.PowerPoint for Case Studieshttp://eglobiotraining.com/
  18. 18. Classroom response systems can improvestudents learning by engaging them actively inthe learning process. Instructors can employthe systems to gather individual responsesfrom students or to gather anonymousfeedback. It is possible to use the technologyto give quizzes and tests, to take attendance,and to quantify class participation. Some of thesystems provide game formats that encouragedebate and team competition. Reports aretypically exported to Excel for upload to theinstructors grade book.PowerPoint Interactions: Student Response "Clickers"http://eglobiotraining.com/
  19. 19. Instructors who do not have sufficientphotocopying opportunities in their departmentsmay be less likely to use paper worksheets withtheir students, especially in large classes.PowerPoint offers the ability to approximateworksheets to illustrate processes or to provide"worked examples" that shows problem-solvingstep-by-step. One valuable technique is to firstdemonstrate a process or problem on one slide,then ask students to work on a similar problemrevealed on the next slide, using their own paperrather than worksheets handed out.PowerPoint as Worksheethttp://eglobiotraining.com/
  20. 20.  Avoid reading: if your slides contain lengthy text, lecture "around" the material rather than reading it directly. Dark screen: an effective trick to focus attention on you and your words is to temporarily darken the screen, which can be accomplished by clicking the "B" button on the keyboard. Hitting "B" again will toggle the screen back to your presentation. Navigate slides smoothly: the left-mouse click advances to the next slide, but its more cumbersome to right-click to move back one slide. The keyboards arrow keys work more smoothly to go forward and backward in the presentation. Also, if you know the number of a particular slide, you can simply type that number, followed by the ENTER key, to jump directly to that slide.Best Practices: Delivery
  21. 21.  <iframe src="http://www.slideshare.net/slideshow /embed_code/14174873?hostedIn=slides hare&page=upload" width="476" height="400" frameborder="0" marginwidth="0" marginheight="0" scrolling="no"></iframe>