Carrie Saviano, C-TAGME       GME Innovations©
Objectives: Develop resident files that optimize resident  evaluation and meet ACGME requirements Construct program file...
Medical EducationCoordinators… who are we?
Three Steps to Improving GMEProgram Management Resident Files Program Files “To Do” Lists
Resident Files - Overview Mandated information required for each resident Easy to locate information for compliance Uni...
Resident Files - Set up  ACGME Regulations  Institutional Policy  State Mandates  Curriculum  Program Policies
Resident Files - Tabs Application          Evaluation Credentials          Procedure Log Time Off Requests    Duty H...
Program Files - Overview Easily compile data for annual NAS/CLER reporting  and self study reports Eliminate undue stres...
Program Files – Set up Resident Files can be either paper or electronic. Use the same tab titles for either format.
Program Files - Tabs   Organization society files               Evaluations   ACGME                                   ...
To Do List - Overview Who creates it? How long does it take to create? Who manages it? What does it mean? How is it u...
To Do List – Set upHow do you start? Load in your information Use your curriculum Use the AGGME  Regulations Use your ...
To Do List - Annual Education Committee Topics    Faculty Education Committee Meetings Topics List      Minutes - Review  ...
To Do List - KEY Focus Areas NAS/CLER      Patient Safety      Quality Improvement      Transitions in Care      Super...
To Do List – Don’t forget… Program tasks and reminders Coordinator tasks and reminders Program Events
To Do List - Tips This is an ever changing document Updated annually Updated with new regulations NAS/CLER Updated wit...
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Coordinator lecture saviano

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Coordinator lecture saviano

  1. 1. Carrie Saviano, C-TAGME GME Innovations©
  2. 2. Objectives: Develop resident files that optimize resident evaluation and meet ACGME requirements Construct program files that contain program-related documentation needed for quality improvement and NAS annual reporting  APR-Annual Program Review  AIR – Annual Institutional Review (Performance Indicators) Create a task management list that allows you to better manage program activities
  3. 3. Medical EducationCoordinators… who are we?
  4. 4. Three Steps to Improving GMEProgram Management Resident Files Program Files “To Do” Lists
  5. 5. Resident Files - Overview Mandated information required for each resident Easy to locate information for compliance Uniform throughout the institution
  6. 6. Resident Files - Set up  ACGME Regulations  Institutional Policy  State Mandates  Curriculum  Program Policies
  7. 7. Resident Files - Tabs Application  Evaluation Credentials  Procedure Log Time Off Requests  Duty Hours Letters  In-Service Review  Visa Expectations  Misc
  8. 8. Program Files - Overview Easily compile data for annual NAS/CLER reporting and self study reports Eliminate undue stress before reviews and audits Track program compliance Maintain uniform system throughout the institution
  9. 9. Program Files – Set up Resident Files can be either paper or electronic. Use the same tab titles for either format.
  10. 10. Program Files - Tabs Organization society files  Evaluations ACGME  Faculty Board Certifications ACGME Resident& Faculty Survey  Faculty Development Agreements  GME Policy’s – Institutional Amion Contract  In-Service Exam Annual Report Data  Insurance - Malpractice Attending Rounds Schedule  Key Faculty CV’s Budget  Key Faculty Scholarly Activity Chart Review  NRMP Committee – Education  Orientation Competency Assessment Grid  Policy’s and Procedures- Program Conferences/lectures  Procedure Log Contracts  Publications Listserve  Radiation Badges Curriculum  Site Review Dashboards  Schedules Compliance Reports (Quality/Safety)  National Survey E*Value  Teaching –Program Director
  11. 11. To Do List - Overview Who creates it? How long does it take to create? Who manages it? What does it mean? How is it used? Why is it useful?
  12. 12. To Do List – Set upHow do you start? Load in your information Use your curriculum Use the AGGME Regulations Use your current files, notes, lists and reminders Add Key NAS focus areas Add annual education committee topics
  13. 13. To Do List - Annual Education Committee Topics Faculty Education Committee Meetings Topics List Minutes - Review Review Reports & Data: •Last GMEC Dashboard – review evaluations, duty hours, contracts. •Program specific metrics •Review of actions on outstanding formal issues •E*Value Reports including •Remediations update •Program Director Teaching Faculty Report •Coordinator’s Report – compliance issues & concerns •Chief Resident’s Report – Issues & concerns Topics to cover: •Research scholarly activity – update on current projects •Program Improvement (from last annual report and updates through the year) •Quality Projects (from last annual report and updates through the year) •Faculty Development projects – review past & discuss future projects •Simulation Sessions: review past & discuss future projects •Procedure counts – where applicable (on target for compliance? Issues?) Annual Topics: •Curriculum review •Policy & Procedure Review •Conference – Lecture Schedule Review (lecture titles/speakers/quality) •Funding for projects (i.e. Board Review, faculty development, simulation, etc) •Time commitment review – for faculty (any barriers? issues?) •Professionalism activities – new ideas? •Faculty development Program Director Teaching: • Items learned at conferences, articles, colleagues elsewhere, for example.
  14. 14. To Do List - KEY Focus Areas NAS/CLER  Patient Safety  Quality Improvement  Transitions in Care  Supervision  Duty Hour Oversight  Professionalism
  15. 15. To Do List – Don’t forget… Program tasks and reminders Coordinator tasks and reminders Program Events
  16. 16. To Do List - Tips This is an ever changing document Updated annually Updated with new regulations NAS/CLER Updated with new online programs Every program’s list will be different Your To Do list will be very selective to your program
  17. 17. Thank you for sharing your time with me…

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