Organizational Structure Jakara Retreat April 2010
 
 
Programs and Projects
Program Director <ul><li>Primary contact for proposing new projects and proposals </li></ul><ul><li>Reviewing project and ...
Program Manager <ul><li>Reports to director on a timely manner </li></ul><ul><li>Responsible for developing program and pr...
Membership
Membership Coordinator <ul><li>Mission: To recruit,  develop  and retain Jakara Movement members. </li></ul><ul><li>Respon...
Regions
Regional Coordinator <ul><li>Liaison to regional officers </li></ul><ul><li>Oversee all regional officers events </li></ul...
Regional Officers <ul><li>Lead and direct all regional activities </li></ul><ul><li>Reports to regional coordinator </li><...
Fundraising
Goals <ul><li>Raise money </li></ul><ul><li>Donor management </li></ul><ul><ul><li>Constant contact </li></ul></ul><ul><ul...
Goals contd. <ul><ul><li>Creating partnerships </li></ul></ul><ul><li>New sources of funding </li></ul><ul><ul><li>Corpora...
Marketing Promote the events, occasions, goals and accomplishments of Jakara and its members with special focus to its mis...
GOALS <ul><li>Create brand image </li></ul><ul><li>Change community perception of Jakara </li></ul><ul><li>Keep members an...
ROLES/RESPONSIBILITIES/IDEAS <ul><li>Work and create marketing materials tailored to specific projects/programs </li></ul>...
ROLES/RESPONSIBILITIES/IDEAS contd. <ul><li>Ensure that marketing projects have ample volunteers  </li></ul><ul><li>Mainta...
ROLES/RESPONSIBILITIES/IDEAS contd. <ul><li>Work with Regional offices to ensure regional events and accomplishments are r...
Office of the  Executive Director
Responsibilities <ul><li>Presiding over monthly cabinet meetings </li></ul><ul><li>Overseeing Ombudsman/woman responsibili...
Responsibilities contd. <ul><li>Metrics for well-management </li></ul><ul><li>Internal staff emails </li></ul><ul><li>Orga...
Possible Future  Organizational Chart
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Organizational structure

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Proposed organizational restructuring from the Jakara Movement Quarter 1 retreat, held at Oceano, CA from April 23-25, 2010.

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Organizational structure

  1. 1. Organizational Structure Jakara Retreat April 2010
  2. 4. Programs and Projects
  3. 5. Program Director <ul><li>Primary contact for proposing new projects and proposals </li></ul><ul><li>Reviewing project and program plans with program managers to ensure complete program development </li></ul><ul><li>Aiding development of project into program </li></ul><ul><li>Coordinating between different programs to reduce conflict between scheduling and personnel logistics </li></ul><ul><li>Point person who communicates with marketing, regional coordinator, and other positions </li></ul><ul><li>Managing the program managers </li></ul><ul><li>Assists in contacting emergency contact if the ball is dropped </li></ul><ul><li>Review program evaluation with program manager (program manager submits program recommendations to PD) </li></ul><ul><li>Oversight of program; financially, logistically, and conflict resolution </li></ul>
  4. 6. Program Manager <ul><li>Reports to director on a timely manner </li></ul><ul><li>Responsible for developing program and project content </li></ul><ul><li>Must present and organize proposals for funding, manpower, supplies, etc., in a timely manner to director </li></ul><ul><li>After event, must interview with director and report pros, cons, and feedback. Similar to monitoring employee performance </li></ul><ul><li>Must submit a written review for blog and for tips for future managers </li></ul><ul><li>Must have emergency contact in case they drop the ball </li></ul><ul><li>Develop budget </li></ul><ul><li>Develop program design, implement program, and program evaluations assess need for program in community to provide rationale for funds allocation </li></ul>
  5. 7. Membership
  6. 8. Membership Coordinator <ul><li>Mission: To recruit, develop and retain Jakara Movement members. </li></ul><ul><li>Responsibilities: </li></ul><ul><ul><li>Maintain a database of participants for all Jakara events including name, region and contact info </li></ul></ul><ul><ul><li>Inform and designate current members to recruit and market at local events </li></ul></ul><ul><ul><li>Provide support and training on recruitment strategies, facilitating, and all other membership issues </li></ul></ul><ul><ul><li>Obtain up to date and accurate membership info from all regional and program managers </li></ul></ul><ul><ul><li>Create and appoint disciplinary actions towards member conflicts </li></ul></ul><ul><ul><li>Oversee entire merit system </li></ul></ul><ul><ul><li>Log and track member progress in merit system </li></ul></ul><ul><ul><li>Responsible for logging and tracking participation and membership dues. </li></ul></ul><ul><ul><li>J. Kharkoos </li></ul></ul><ul><ul><li>Thank You cards </li></ul></ul>
  7. 9. Regions
  8. 10. Regional Coordinator <ul><li>Liaison to regional officers </li></ul><ul><li>Oversee all regional officers events </li></ul><ul><li>Reports to executive director </li></ul><ul><li>Trains regional officers </li></ul><ul><li>Connects regional officers with all necessary resources </li></ul><ul><li>Leads monthly conference calls between all regional leads </li></ul><ul><li>Maintain calendar of all regional events </li></ul><ul><li>Responsible for conflict resolution among regional officers </li></ul><ul><li>Ensure recognition of regional efforts </li></ul><ul><ul><li>Ex: newsletter, blog, etc. </li></ul></ul>
  9. 11. Regional Officers <ul><li>Lead and direct all regional activities </li></ul><ul><li>Reports to regional coordinator </li></ul><ul><li>Responsible for implementation of all regional activities </li></ul><ul><li>Responsible for volunteer recruitment and training (collaborate w/marketing) </li></ul><ul><li>Foster and maintain relationships with community members, community leaders and key stakeholders. </li></ul><ul><li>Responsible for conflict resolution amongst volunteers </li></ul><ul><li>Provide regional assistance to program managers as necessary </li></ul><ul><li>Responsible for participating in monthly conference calls </li></ul><ul><li>Maintain regional calendar of activities </li></ul><ul><li>Participate in regional fundraising activities </li></ul><ul><li>Submit report to regional coordinator of all meeting & events </li></ul><ul><li>Maintains up-to-date financial records </li></ul><ul><li>Maintain regular communication with volunteers </li></ul><ul><li>Update local community on regional activities via monthly newsletter in English & Punjabi </li></ul><ul><li>Share photos of regional events </li></ul>
  10. 12. Fundraising
  11. 13. Goals <ul><li>Raise money </li></ul><ul><li>Donor management </li></ul><ul><ul><li>Constant contact </li></ul></ul><ul><ul><li>Relations/Retension </li></ul></ul><ul><ul><li>Recruitment – Finding new donors </li></ul></ul><ul><ul><li>Quarterly newsletter (US mail) </li></ul></ul><ul><li>Grant research </li></ul><ul><li>Setting up fundraisers </li></ul><ul><ul><li>Regional dinners </li></ul></ul><ul><ul><li>Carwashes </li></ul></ul><ul><ul><li>Fireworks </li></ul></ul>
  12. 14. Goals contd. <ul><ul><li>Creating partnerships </li></ul></ul><ul><li>New sources of funding </li></ul><ul><ul><li>Corporate funding </li></ul></ul><ul><ul><ul><li>7- 11; Sunmaid </li></ul></ul></ul><ul><ul><li>Corporate matching program </li></ul></ul><ul><ul><li>Work with marketing </li></ul></ul><ul><ul><li>SHARES </li></ul></ul>
  13. 15. Marketing Promote the events, occasions, goals and accomplishments of Jakara and its members with special focus to its mission statement and its core values.
  14. 16. GOALS <ul><li>Create brand image </li></ul><ul><li>Change community perception of Jakara </li></ul><ul><li>Keep members and community apprised of accomplishments and current/past events </li></ul><ul><li>Make Jakara more credible to corporate funders </li></ul><ul><li>Promote programs by creating and distributing marketing materials and tools in a timely and efficient manner </li></ul>
  15. 17. ROLES/RESPONSIBILITIES/IDEAS <ul><li>Work and create marketing materials tailored to specific projects/programs </li></ul><ul><li>Create marketing plans outlining goals/deadlines; i.e., “Pampers for Pink Ladoos” </li></ul><ul><li>Quarterly newsletter that programs and regions contribute to </li></ul><ul><li>Monthly office meeting for marketing and fundraising to introduce, maintain and implement new plans; also a monthly meeting with program director’s office </li></ul><ul><li>Maintain updated web identity </li></ul>
  16. 18. ROLES/RESPONSIBILITIES/IDEAS contd. <ul><li>Ensure that marketing projects have ample volunteers </li></ul><ul><li>Maintain open communication and professionalism with the office and all our projects </li></ul><ul><li>Work with VP to support recruitment </li></ul><ul><li>Build relationships with the community for prospective vendors with the goal of decreasing overhead costs </li></ul><ul><li>Promote Sikhi and how Jakara’s goals match up with it </li></ul><ul><li>Train members and maintain mentors for newer members to take over positions </li></ul>
  17. 19. ROLES/RESPONSIBILITIES/IDEAS contd. <ul><li>Work with Regional offices to ensure regional events and accomplishments are recognized </li></ul><ul><li>Introduce new forms of media for promotion of regional and national events </li></ul><ul><li>Look up and pursue new funding streams </li></ul><ul><li>Maintain consistency  Brand image </li></ul><ul><ul><li>Validate Jakara’s past accomplishments to raise awareness inside/outside our community; GLOBALLY </li></ul></ul>
  18. 20. Office of the Executive Director
  19. 21. Responsibilities <ul><li>Presiding over monthly cabinet meetings </li></ul><ul><li>Overseeing Ombudsman/woman responsibilities </li></ul><ul><ul><li>Personnel policies – annual “previews” </li></ul></ul><ul><li>Creating on intranet </li></ul><ul><ul><li>publishing of minutes of cabinet meetings </li></ul></ul><ul><li>Liaison to the Board of Directors </li></ul><ul><li>Cabinet executive strategies </li></ul><ul><ul><li>Specific goals and objectives based on board-specific mission </li></ul></ul><ul><li>Annual report </li></ul>
  20. 22. Responsibilities contd. <ul><li>Metrics for well-management </li></ul><ul><li>Internal staff emails </li></ul><ul><li>Organizing staff development activities </li></ul><ul><li>Informed of all processes of organization </li></ul><ul><li>Creating organizational “culture” </li></ul>
  21. 23. Possible Future Organizational Chart

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