VALHALLA TOWNHOUSE ASSOCIATION     Owners Guide
Table of ContentsValhalla Ownership SummaryA:: Association/ ManagementB:: HELP & MaintenanceC:: Rules and CourtesyD:: Enha...
ValhallaOwnership Summary
Summary-1Valhalla Ownership SummaryUnderstanding how the plat of Valhalla Village, the covenants for the plat, theValhalla...
Summary-2Valhalla Ownership Summary (continued)By-Laws of the VTAThe by-laws describe how the VTA operates. Each of the 28...
Section          AAssociation / Management
A-1Association / ManagementValhalla Townhouse Association, LTDThis association is a non-profit registered in Wisconsin on ...
A-2Association / Management / BoardTaking Care of Business:1. The business and affairs of the Association shall be managed...
A-3Association / Management / Board Mission                     Valhalla Board MissionAs an association managed by its own...
A-4Association / Management / Board                        Board Composition   A. Board Membership:      The Valhalla By-l...
A-5Valhalla Board Members & Job DescriptionsPRESIDENT (Tom Pearson, Townhouse 8) • Schedule and conduct meetings of the As...
A-6Association / Management / MeetingsMeetings:    1. The Annual Meeting is the last weekend in October or       within 30...
Section         BHELP & Maintenance
B-1HELP & MaintenanceOn-Site Assistance:For most non-emergency situations at Valhalla, contact our MaintenanceSupervisor/C...
B-2HELP & MaintenanceJob Duties: Office Manager / Fiscal AgentOFFICE DUTIES:•   Maintain records, documents, and licenses ...
B-3HELP & MaintenanceMaintenance Supervisor/Caretaker    Job Mission: Monitor and maintain the 28 Valhalla Townhouses, inc...
B-4HELP & MaintenanceMaintenance Supervisor/Caretaker -- SERVICES PERFORMED ROUTINELYTHAT ARE INCLUDED IN ASSOCIATION FEES...
B-5HELP & MaintenanceMaintenance Supervisor/Caretaker (CONTINUED)SERVICES FOR WHICH PARTS AND LABOR WILL BE BILLED TOINDIV...
B-6HELP & MaintenanceGobler Rentals as Rental Agent (Discontinued October 2011)PAT PROVIDED THE FOLLOWING SERVICES:Manage ...
Section      CRules & Courtesy
C-1Rules and CourtesyGeneral Rules:As stated in our original bylaws: All members, tenants or any other person or entity th...
C-2Rules and CourtesyParking and Vehicles Restrictions:1. Owners, or their guests or renters, are allowed to park no more ...
C-3Rules and CourtesyFire Safety Regulations:1. By rule of the Fire Marshal, no charcoal or gas grills may be used either ...
C-4Rules and CourtesyPet Control:1. Pets must be leashed at all times while on the Valhalla grounds.2. Pets must be taken ...
C-5Rules and CourtesyCommunity Hospitality and Good Will:1. Owners are encouraged to take pride in the Valhalla townhouse ...
Section         DEnhancement Procedures
D-1Enhancement ProceduresProcedures for Enhancements to Townhouse Exteriors(Established October 24, 2009)In the interest o...
D-2MATERIALS FOR EXTERIOR MODIFICATIONSThis page includes a list of approved exterior building material selection and desi...
D-3This page includes a list of approved exterior building materialselection and design standards as of 3-30-2010.MAIN ENT...
Section    EDirectory
E-1 Directory                         Valhalla Townhouse Association, Ltd.                              Owner’s Social Dir...
E-2Directory                       Valhalla Townhouse Association, Ltd.                            Owner’s Social Director...
E-3 Directory                      Valhalla Townhouse Association, Ltd.                           Owner’s Social Directory...
E-4Directory                      Valhalla Townhouse Association, Ltd.                           Owner’s Social DirectoryT...
E-5Directory                       Valhalla Townhouse Association, Ltd.                            Owner’s Social Director...
Section    FAppendix
Owners Guide
Owners Guide
Owners Guide
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Owners' Guide 2011.

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Owners Guide

  1. 1. VALHALLA TOWNHOUSE ASSOCIATION Owners Guide
  2. 2. Table of ContentsValhalla Ownership SummaryA:: Association/ ManagementB:: HELP & MaintenanceC:: Rules and CourtesyD:: Enhancement ProceduresE:: Directory of OwnersF:: Appendix  Annual budget  Insurance coverage
  3. 3. ValhallaOwnership Summary
  4. 4. Summary-1Valhalla Ownership SummaryUnderstanding how the plat of Valhalla Village, the covenants for the plat, theValhalla Townhouse Association together with its bylaws and rules operate, isimportant in understanding your rights and obligations as an owner of a Townhousein Valhalla Village.The PropertyThe Plat of Valhalla Village consists of 28 privately owned lots, each with a townhouseconstructed thereon, and certain common property and utilities. (A copy of the plat can beobtained from the association secretary.)Covenants, Conditions and RestrictionsThe Inland Steel Development Corporation, the owner of the land that would comprise the Plat ofValhalla Village, subjected that land to certain covenants (promises), conditions and restrictions.These Covenants were signed by David Carley, President and James Carley, AssistantSecretary of the Inland Steel Development Corporation on July 9, 1971 and recorded in BayfieldCounty on December 16, 1971. (A copy of the “Covenants” can be obtained from the secretaryof the association.) By accepting a deed for a lot, the owner of that lot agrees to be bound bythese covenants, conditions and restrictions.Notable in the covenants is the acceptance of the authority of the Valhalla TownhouseAssociation Ltd. to enforce the Covenants, conditions and restrictions including the obligation ofeach owner of the 28 lots to pay their annual assessment levied by the Association to “administerthe common properties and facilities…..and preserve the values and amenities in said area….”A significant “restriction” is the prohibition on any modification or alteration to a townhousewithout approval of the Association.The Valhalla Townhouse Association LTDThe Valhalla Townhouse Association LTD is a non-stock, non-profit Wisconsin Corporation underchapter 181 of the Wisconsin Statutes. The Articles of Incorporation were signed on June29, 1971, filed with the Secretary of State on June 30, 1971, and recorded in Bayfield County onJuly 2, 1971. The purpose of the Association is to “function as an association of the owners oflots in Valhalla Village” and to have powers including: enforcement of the Declaration ofCovenants, Conditions and Restrictions pertaining to the Village; paying taxes on the commonproperty; purchasing insurance; provide gardening, landscaping and outdoor lighting for thecommon properties; provide for trash pickup and snow removal in the Village; provide forbuilding maintenance; provide water and sewerage facilities; to adopt rules and regulationspertaining to the use of the facilities of the Association and said common properties……etc. (Acopy of the Articles of Incorporation can be obtained from the association secretary.)
  5. 5. Summary-2Valhalla Ownership Summary (continued)By-Laws of the VTAThe by-laws describe how the VTA operates. Each of the 28 lot owners in Valhalla Village is anequal member in the VTA. The general direction of the Valhalla Townhouse Association is set bythe members at the annual meeting via the annual budget, and any changes in rules, policies andprocedures. The day to day business of the association is managed by the Board of Directorselected at the annual meeting. (A copy of the original by-laws can be obtained from theassociation secretary.)Annual Meeting of the MembersThe annual meeting of the members is held within 30 days of the last weekend in October. Sincethe general direction for the Valhalla Townhouse Association is set at the annual meeting of themembers, it is important for members to attend. The budget for the coming year, and the resultingmonthly dues are set at the annual meeting. Directors are elected at the annual meeting. It islikely that any proposed changes in rules will be presented at the annual meeting since membersmust approve any changes in the rules. A quorum for the annual meeting consists of thosemembers present either in person or by proxy.Budget of the AssociationPrior to the annual meeting of the members, the President of the Association presents theproposed budget for the coming year to the Board of Directors. The proposed budget, asamended by the Board of Directors is presented to the membership at the annual meeting. Thisbudget, as amended by action of the members at the annual meeting becomes the budget for thecoming year. The members, therefore, have the final say in the annual budget. (The currentannual budget is in the appendix.)Board of Directors and OfficersDirectors are elected at the annual meeting of the members. The officers of the Association areelected by the Directors, from among the Directors, at their first meeting which is held immediatelyafter the annual meeting of the members. The principle officers of the Association are thePresident, Vice President, Secretary, and Treasurer. The board may appoint assistants to anyofficer.The day to day business of the Association is managed by the Board of Directors within the limitsset in the by-laws and applicable state laws. The board manages the affairs of the Association inaccordance with the annual budget approved by the membersThe Board has the authority to impose additional annual assessments, but only if the amountsprojected in the annual budget are insufficient for the purpose specified and these additionalassessments can only be for the items contained in the annual budget.The Board has the authority to act in emergencies. For a more detailed description of Boardfunctions, procedures and position descriptions see Section A.
  6. 6. Section AAssociation / Management
  7. 7. A-1Association / ManagementValhalla Townhouse Association, LTDThis association is a non-profit registered in Wisconsin on July 2, 1971. The Articles ofIncorporation were filed June 29, 1971. The by-Laws of the Association were adopted onNovember 3, 1971. A Declaration of Covenants and a plat was adopted and recorded on July9, 1971. (A copy of the original by-laws is provided in the Appendix.)Association BusinessThe business of the Association is handled be a Board of Directors elected by its membersaccording to the By-Laws. A member is the record owner of any lot in Valhalla Village. Eachlot is allowed one vote in Association proceedings. The Association has an annual budget forcommon expenses outlined in article 7 (7.01). Unusual capital expenditures can be funded bya special assessment approved by a majority vote of the owners.The Association Board is empowered under Section 4.05 to appoint a Fiscal Agent to actunder the direction and on behalf of the Board to conduct the business of theAssociation, subject to the limitations of authority outlined in the By-Laws.The Association is required to maintain insurance coverage for fire, extendedcoverage, liability, etc., and the premium for this insurance is treated as a common expenseand is a part of the budget.Valhalla Community Utilities The Valhalla Townhouse Community Water System has two deep wells with submersible pumps. These high-capacity wells are monitored by the DepartmentWater of Natural Resources of the State of Wisconsin, and annual pumping reports are required to be filled by the Fiscal Agent The Telemark sewage disposal system uses a gravity flow system to a seepage bed area located N-NE of the complex. The system is inspected bi-annually andSewer septic tanks pumped as needed. The system was built under a design approved by the Wisconsin DNR. Effective January 1, 1994, our trash disposal which was provided byTrash Chequamegon Disposal of Drummond, Wisconsin, merged with North CoastDisposal Recycling and Disposal of Ashland, Wisconsin. Service is billed according to quantities generated. In December 2010 wireless internet service was installed by Norvado (formerlyWireless Chequamegon Telephone Co.) To access the service, select the wireless networkInternet “Valhalla” and type in the password: WelcomeHome.
  8. 8. A-2Association / Management / BoardTaking Care of Business:1. The business and affairs of the Association shall be managed by its Board of Directors.2. Directors hold office until the next annual meeting.3. Directors must be members of the Association.4. Directors meet after the Annual Meeting and in special meetings called by the President, Secretary, or any two Directors.5. A quorum at board meetings is a majority of the Directors.Officers of the Association:1. The principle officers are the President, Vice President, Secretary, and Treasurer.2. The officers are elected annually by the Board of Directors, from among the board members.Annual Budget Assessments:1. The President presents the proposed budget to the Board of Directors prior to the annual meeting.2. The budget, as amended by the board, is presented to the members at the annual meeting.3. The budget, as amended by the members at the annual meeting, is the Association‟s budget for the upcoming year.4. The annual assessment is derived from the annual budget.5. The board may impose additional annual assessments as needed.
  9. 9. A-3Association / Management / Board Mission Valhalla Board MissionAs an association managed by its own elected board and officers . . .Our mission is:to protect the value of our shared property, and enhance theownership experience of the Valhalla townhouses.Our strategies for achieving this mission are: Sound fiscal management; Facilitate improved communications and encourage a sense of community; Explore opportunities to safeguard and enhance our community property; Maintain design integrity and properly monitor infrastructure.
  10. 10. A-4Association / Management / Board Board Composition A. Board Membership: The Valhalla By-laws define the Board of Directors membership as no less than five nor more than seven members. B. Board Officers: The Executive Board includes the president, vice-president, treasurer and secretary. These offices may be combined or expanded at the recommendation of the Executive Board. C. Executive Board Responsibilities: The duties of the executive board officers are outlined in the Valhalla By-laws. At-large board members may be assigned to work with committees on special projects or issues. D. Annual Election of Board Members: The Board shall annually review and recommend continuing intact for the next year, or new board members may be nominated, for approval by vote by the Association members present, in person or by proxy. E. Board of Directors Terms of Office: Board members shall be elected for staggered terms to allow for rotation of the board membership. F. Election of Board Officers: Members of the current Board of Directors will meet following the annual meeting to select officers for the coming year. Results will be published in the minutes of the fall meeting.
  11. 11. A-5Valhalla Board Members & Job DescriptionsPRESIDENT (Tom Pearson, Townhouse 8) • Schedule and conduct meetings of the Association • Contract for services and improvements of property • Prepare specifications and bid requests for major improvements • Budget and supervise maintenanceVICE PRESIDENT (Gerry Johnson, Townhouse 3) • Be prepared to fill in whenever the President can not discharge his/her duties • Communication • Accept Assignments from the PresidentSECRETARY (Lynda Kern, Townhouse 26) • Prepare annual reports/water quality (with assistance from Mike) • Wisconsin Pollution Control Agency Sewer Reports • Prepare information for sales or transfers of townhouses, including: copies of covenants, By Laws, and rules • Prepare draft minutes of all meetings of the members, and of the Board • Circulate the draft minutes for comment • Once draft minutes are approved at a subsequent meeting, enter the approved minutes in the Corporate Minute Book found in the Fireproof File in the Valhalla Office • Take responsibility for maintenance of the Corporate Minute Book in concert with the Office Manager • Oversee the maintenance of all the official records of the Valhalla Townhouse Association, Ltd. • Oversee the maintenance and updating of the Association‟s By-Laws • File annual report with the Wisconsin Department of Financial InstitutionsTREASURER (Bob Shultz, Townhouse 12) • Organize and submit annual budget • Maintain Bank Account • Insurance Coverage • Maintain Corporate Record Book • Prepare Annual Budget of Association • Monitor Expenditures of Association • Monitor Band Accounts of the Association and take appropriate action regarding transfer of funds among the Association accounts. • Monitor accounts receivable and take action when members are in arrears on their payments • Prepare or case to be prepared periodic reports for the members • Present reports on Association finances at meetings of the board and members • Sign appropriate documents for the Association • SPECIFIC TASKS: sign checks in advance for accountant; sign and mail monthly withholding statements and periodic payroll tax payments when received from the accountant; see that taxes are filedALL BOARD MEMBERS (Tim Preimesberger, Townhouse 14, Member at Large) • Participate in the Request for Exterior Modification Process • Make sure that important historical documents are sent to the Valhalla Office for permanent retention
  12. 12. A-6Association / Management / MeetingsMeetings: 1. The Annual Meeting is the last weekend in October or within 30 days before or after. 2. The purpose of the Annual Meeting is to elect the Directors and to conduct other business. 3. Special meetings may be called by the President, the Board, or by written consent of a majority of the members. 4. A quorum at a meeting of the members consists of those member represented in person or by proxy. 5. Proxies must be in writing.From an undated document:Note that there is no minimum number of membersrepresented, in person or by proxy, required to constitute aquorum at an annual meeting. For a special meeting, half ofthe members are required (in person or by proxy) to constitutea quorum.
  13. 13. Section BHELP & Maintenance
  14. 14. B-1HELP & MaintenanceOn-Site Assistance:For most non-emergency situations at Valhalla, contact our MaintenanceSupervisor/Caretaker, Mike Gobler. Find Mike on the Valhalla grounds, reach him at the VTA office. Phone: (715) 798-4527 For assistance related to rentals, call (715) 798-4527, or email: rentvalhalla@cheqnet.net Mike can also be reached at his home in Hayward. Phone: (715) 634-8216 For situations which may involve an insurance claim, please alert and work through Mike. However, if you need to contact our agent directly, contact: Kevin Truax Truax Insurance truaxins@qwestoffice.net Office phone: 319-346-2062 Fax: 319-346-2063For emergency medical situations dial 911, or contact: Hayward Area Memorial Hospital 11040 N State Rd 77 Located one mile Hayward, WI 54843 west of Hwy 63 on Telephone: (715) 934-4321 Hyws 27/77
  15. 15. B-2HELP & MaintenanceJob Duties: Office Manager / Fiscal AgentOFFICE DUTIES:• Maintain records, documents, and licenses of the Association.• Maintain corporate record book in concert with the Association‟s Secretary.• Maintain, distribute when necessary, the Associations Declaration, by-laws and insurance policy.• Collect and appropriately distribute all correspondence received at the Association‟s P.O. Box.• At the direction of the Board, distribute correspondence to Association members, and prepare materials for distribution at Association meetings.• Prepare annual reports required by government agencies for the Association‟s water and sewer systems.• Maintain a secure secondary key-set for all townhouse units.• Provide access to owner‟s units, at their direction, for deliveries and repair or service personnel.• Field questions from owners on Association bills and policies. Provide appropriate answers as directed by the Association Board.FISCAL DUTIES:• Invoice and collect Association dues monthly.• Make deposits in Association bank accounts as directed by the Board.• Pay ordinary bills for the Association.• Enter expenses and receipts of the Association in the Association‟s accounting software program.• Prepare periodic reports for the Association Board and members using the Association‟s accounting software program.• Monitor Association bank accounts and report any discrepancies or problems to the Association Treasurer and President.• Account, by townhouse unit, for Association billings for parts, labor, and repair type.• Provide accountant with information needed to prepare Association tax returns and other financial documents.
  16. 16. B-3HELP & MaintenanceMaintenance Supervisor/Caretaker Job Mission: Monitor and maintain the 28 Valhalla Townhouses, including preventive and corrective maintenance, to enhance the value and live-ability of the Valhalla townhouses.SERVICES PERFORMED ROUTINELY THAT ARE INCLUDED IN ASSOCIATIONFEES:Maintain Shared Property• Take care of the half mile road from Telemark road into and around the Valhalla Townhouses and parking lots – the grounds belonging to the Valhalla property.• Contract for certain services at the direction of the Board. (snow removal from Telemark Rd. to parking lot, garbage removal, etc.)• Snow removal around townhouse units, upper drive, sidewalks, etc.• Snow removal from townhouse balconies.• Lawn care, mowing, and landscape maintenance.Manage, Maintain Infrastructure• Maintain water and sewage systems, including monitoring the water meter, testing of both wells once per year and performing any other state-requested tests, and hiring a contractor to pump holding tanks.• Maintain buildings in the “common area” that serve all of the townhouses.• Maintain and repair outdoor lighting; replace bulbs.• Perform construction projects for common use (e.g. picnic tables) as directed by the board.• Repair blacktop driving surfaces when needed.Monitor All Units• Regularly inspect unoccupied units. Inspection to be more frequent when weather condition dictate, such as in periods of extreme cold.• Maintain temperature in units/keep heating systems working. Check and service basement heaters. Thaw frozen pipes when necessary.• Check units to be sure that doors and windows are closed when unit is not occupied.• Perform pest control, including removal of dead animals.• Clean chimneys at least once a year.• Clean air conditioning units. Cover units in winter. Uncover and service units in spring.• Clean and service bathroom exhaust fans.• Clean and service bathroom heaters.• Repair of exterior doors and locks.• Annually inspect and service fir extinguishers. Check smoke alarms and perform other fire safety duties.
  17. 17. B-4HELP & MaintenanceMaintenance Supervisor/Caretaker -- SERVICES PERFORMED ROUTINELYTHAT ARE INCLUDED IN ASSOCIATION FEES: (CONTINUED)Appearance, Cleanliness• Transfer garbage from cans at townhouses to dumpster in parking lot.• Clean and wash entrance decks and building siding.• Touch-up paint or stain exterior of townhouses.Special Projects• Perform and/or manage construction projects, determined by the Board, that apply equally to all units.• Oversee the work of contractors hired by the Association for large projects.• Solicit bids for major projects of the Association.Provision and Maintenance of Tools• Provide a vehicle for transporting supplies and materials to be used on the job from site of purchase to the Valhalla townhouses.• Provide all hand tools needed for carpentry, painting, appliance repair, plumbing, heating and minor electrical work.• Association will supply a stock or replace supplies, parts or material needed for repairs.• Association will provide a utility vehicle and equipment needed for on-site duties, including maintenance of lawns and removal of snow in the common areas and the private road and parking lots. Supervisor/Caretaker will provide the labor for maintaining all vehicles and equipment provided.
  18. 18. B-5HELP & MaintenanceMaintenance Supervisor/Caretaker (CONTINUED)SERVICES FOR WHICH PARTS AND LABOR WILL BE BILLED TOINDIVIDUAL TOWNHOUSES:• Electrical work, including installation of hot water heaters, electric baseboard heaters, basement heaters, failed circuit breakers, thermostats, light switches, etc.• Plumbing, including replacing toilets, faucets, valves, etc.• Carpentry including repairing or replacing decks, front steps, exterior siding.• Repair of tiles and counters in bathrooms and kitchens.• Repair of interior doors and locks.• Repair of windows and screens.• Repair of walls and ceilings, drywall, etc.• Installation of new appliances. Servicing of appliances.• Carpet repair and other flooring repair.• Appliance repair.• Painting and replacement of rotted boards on decks and townhouse exterior.• Furniture repair.HOURS AND AVALABILITY:Maintenance Supervisor/Caretaker must be on-site a minimum of 5 days perweek, 8 hours per day; and must be available by phone 24 hours a day, 7 days aweek, for emergencies.
  19. 19. B-6HELP & MaintenanceGobler Rentals as Rental Agent (Discontinued October 2011)PAT PROVIDED THE FOLLOWING SERVICES:Manage reservations, provide credit card services, prepare and file Bayfieldcounty and town of Cable Sales Tax reports, renew rooming licenses, maintainliaison with local and state chambers of commerce.Pat‟s fee for the above services was 15% of gross rents.In addition Pat prepared advertising and marketing plans at the request of thoseusing her services. The current marketing plan was as follows: ChequamegonFat Tracks $150.00, CAMBA Bike Map $200.00, Cable Area ChamberMembership $550.00, Cable Snowmobile Map $150, Minnesota SnowmobileMagazine, $600.00 for a total of $1,650.00. The recommendation was toincrease this budget to $2,000. This figure represents approximately 5% of thegross rents of those participating in the current “pool” for the period Aug „99 toAug „00.5% of gross rents was also provided to the association as “rent” of the office inTownhouse 21 for Gobler Rentals.Housekeeping services was charged on an hourly basis in addition to the % feeslisted above.Summary: Cost of Gobler Rentals was approximately 25% of gross rents plushousekeeping.
  20. 20. Section CRules & Courtesy
  21. 21. C-1Rules and CourtesyGeneral Rules:As stated in our original bylaws: All members, tenants or any other person or entity that mightuse the facilities of the Association in any manner are subject to the rules and regulationsherein after set forth in these bylaws. Subject to review and approval by the board of directorsand members, these rules may be (and have been) revised at anytime and in any way by thePresident or his delegate as conditions warrant, provided that a written communication of anysuch revision is sent to each owner advising him of the change. • The space under the living-dining areas of the townhouses shall not be used for storage of any kind. • No clothes or other materials shall be hung or draped from window, balconies or railings or placed in any such way as to be exposed to public view. • No signs of any kind shall be displayed within the townhouse complex and public view without first being approved by the Association. • Television antennas shall not be attached permanently to the buildings. All antennas must be approved by the President of the Association or his delegate. If a community or master television antenna is installed, all individually owned antennas shall be removed. • The storage of firewood shall be subject to instructions issues by the President of the Association or his delegate. • The balcony of a townhouse is the responsibility of its owner and shall be kept clean and free from unsightly objects. • All landscaping, improvements and maintenance to the common facilities shall be done only with approval by the Association. (See enhancement procedures) • The common green property shall be used only for those natural recreational activities which do not injure or scar the common properties or vegetation there on. • A speed limit of 15 miles per hour is applicable to all vehicles used in the townhouse area. • All vehicles shall be restricted to designated roads, trails or service areas.Additional rules and courtesies are provided on following pages, related to: ─ Parking and vehicles restrictions ─ Fire safety regulations ─ Pet control ─ Noise control ─ Community hospitality and good willStaff is authorized to enforce all rules and to notify the Board of Directors of anyconcerns or issues.
  22. 22. C-2Rules and CourtesyParking and Vehicles Restrictions:1. Owners, or their guests or renters, are allowed to park no more than one vehicle per unit in the driveway immediately in front of their unit to reduce traffic congestion and to allow access in the event of fire or an emergency. Units 17-21 may use the parking area directly across from the office, Unit 21.2. Additional vehicles may be parked in the drive only to unload them. After unloading, these vehicles must be parked in the lower parking area down the hill from the townhouses.3. In the event of snow, all vehicles must be parked in the lower parking area not later than 8:00 a.m. to allow for snow removal.4. Boats, snowmobiles, ATVs and all trailers are to be parked in the lower lots. No driving of snowmobiles or ATV’s on the paved roads or sidewalks on the Valhalla Townhouse grounds.
  23. 23. C-3Rules and CourtesyFire Safety Regulations:1. By rule of the Fire Marshal, no charcoal or gas grills may be used either on any upper deck or underneath any building overhang or on any combustible wooden deck on the ground.2. Grilling must be monitored by an adult and be done on the sidewalk or an area away from the unit.3. The two red fire extinguishers in each unit must be accessible for recharge each fall.4. No burning of candles in the townhouses. (Applies to rental units only)
  24. 24. C-4Rules and CourtesyPet Control:1. Pets must be leashed at all times while on the Valhalla grounds.2. Pets must be taken to a designated area, either in the lower parking lot or the high grass area away from the townhouses, to relieve themselves. Owners and guests and renters are responsible for the removal of their pet waste.3. Pets are to be controlled at all times; barking dogs may not be left alone in a unit. If complaints are received about unattended pets in the townhouses, you will be asked to not leave the pet alone in the unit.Noise Control:1. Owners and their guests and renters are encouraged to enjoy their visits while respecting the privacy and impact of undue noise of their neighbors.2. In keeping with a standing rule, noise making is to be controlled after 10:00 p.m.3. The use of fireworks must be adult-supervised and is restricted to the lower parking lot or areas away from the units. Notify the Valhalla office in advance if you intend to use fireworks of any kind.
  25. 25. C-5Rules and CourtesyCommunity Hospitality and Good Will:1. Owners are encouraged to take pride in the Valhalla townhouse community and show goodwill through positive interaction with others, guests and renters.2. Negativity and harassment do not contribute to a healthy or supportive community environment.3. Staff is empowered to encourage positive attitude and to inform the Board of Directors of unwarranted negative actions or verbal behavior.
  26. 26. Section DEnhancement Procedures
  27. 27. D-1Enhancement ProceduresProcedures for Enhancements to Townhouse Exteriors(Established October 24, 2009)In the interest of maintaining the design integrity of the Valhalla Townhouses, the followingprocedures must be followed by any owner wishing to make exterior enhancements to thedecks, doors, windows or landscaping of his/her townhouse. 1. The owner requesting the enhancement (the requestor) sends a letter (preferably email) to the board president requesting the modifications. The letter should include a description of the modification, a diagram (if needed), materials to be used, and the name of the person who will do the work. 2. The president then sends the request to all board members for review and discussion. 3. If necessary, questions, comments or concerns from the board are communicated back to the requestor by the president. This initial response from the board must be communicated back to the requestor within 10 business days (if by email) after the original request was received by the president. 4. After the board‟s initial questions/concerns have been addressed by the requestor and communicated back to the board through the president, the board has 10 more business days to review and respond, either with project approval or additional requests for more information.******************************************************************************This procedure includes the following parameters: • All communications between the requestor and the board must go exclusively through the president. • If any board member is not reachable throughout the request/response time period, then the president has the authority to extend the time period to allow the board member‟s participation, or complete the discussion/response process without that one board member. No more than one board member may be absent for any particular enhancement process. • For any project to be approved, acceptance by the board must be unanimous, less one vote. • If the president is the requestor, then the vice president assumes his or her duties in facilitating the communication and review process with the board. • Documentation of approved requests, with an email copy of all board member votes, will be filed in a permanent record by the secretary.
  28. 28. D-2MATERIALS FOR EXTERIOR MODIFICATIONSThis page includes a list of approved exterior building material selection and design standards as of 3-30-2010.EXPOSED/INSULATED UNDERSIDES 1. Exterior grade plywood over rigid insulation with wood battens to cover joints (see townhouse #4, 6, 7 as approved examples).EXTERIOR DOORSMAIN ENTRY AND DOOR TO ELEVATED DECK 1. Pre-hung fiberglass units to fit within the existing door openings. 2. Doors to include divided glass lites. (See townhouse # 2, 6, 7, 8 as approved examples).STORM DOORS (both Main Entry and Elevated Deck) 1. Doors need to be anodized aluminum. 2. Doors need to be brown in color. 3. Larson is an approved manufacturer. (See townhouse #2, 6, 7, or 8 as approved examples).EXTERIOR FINISHES – PAINT • Supplier is St. Germains of Duluth, Minnesota. Paint and Stain used is Diamond Vogel. • Wood Siding, and Facias : ( solid latex stain)-library mahogany (mix# DO 2117-0708 Bt9502 x f-20y). • Foundations and Soffits : (exterior 100% acrylic flat paint ) - fairy wren ( mix # DO2139-0808 Bf 1541x B-1y6, C-1y30, f-1 1/2) • Accent Trim: 100% Acrylic Satin Enamel Paint - Windsor Burgundy (mix # MS 1533-100x B-36, W-36, f-8y) • Elevated Deck Floors: Exterior Solid Oil Stain -Library Mahogany (mix # DO 2117-0708 At9301-100 x f-20y) • Exposed Townhouse Undersides: Same as soffits (Exterior 100% Acrylic Latex Flat Paint- Fairy Wren (mix # DO2139-0808 Bf 1541x B-1y6, C1y30, f-11/2) • Doors – Entry and Elevated Deck: 100% Acrylic Satin Enamel Paint - Windsor Burgundy (mix # MS 1533-100x B-36, W-36, f-8y) • Foundations: Exterior 100% Acrylic Latex Flat Paint - Fairy Wren (mix # DO2139-0808 Bf 1541x B-1y6, C-1y30, f-11/2) • Siding: Solid Latex Stain - Library Mahogany (mix # DO2117-0708 Bt9502 x f-20y) • Soffits: Exterior 100% Acrylic Latex Flat Paint - Fairy Wren (mix # DO2139-0808 Bf 1541x B-1y6, C1y30, f-11/2)
  29. 29. D-3This page includes a list of approved exterior building materialselection and design standards as of 3-30-2010.MAIN ENTRY PORCH AND GUARDRAIL 1. Porch and guardrail are to match the original townhouse construction. (See townhouses #2 thru 12 as approved examples.)ON GRADE PATIOSROCK 1. There are many versions in place and no approved standard.WOOD 1. The patio at townhouse # 7 is the approved basic design. 2. The patio at townhouse #4 is the expanded version.REPLACEMENT WINDOWS 1. Renewal by Anderson is the approved standard. 2. Window exterior finish to be terratone. 3. Windows to be a combination of fixed and glider units to fit within the existing openings (see townhouse # 6 and 26 for examples).UPPER FLOOR/ELEVATED WOOD DECKS 1. Individually designed for each townhouse, but no line of a deck to protrude beyond the window flower box of the individual, or adjacent townhouse. 2. Decks are to be skirted (see townhouse #2, 3, 4, or 8 as approved examples). 3. Deck materials must be constructed of either pressure treated or cedar materials. 4. Decks to be stained to match the townhouse. 5. DECKS/HANDRAILS -- Decks to have standard/approved handrails ( see decks #2,3,4,or 8, as approved examples )
  30. 30. Section EDirectory
  31. 31. E-1 Directory Valhalla Townhouse Association, Ltd. Owner’s Social Directory Townhouse #4Townhouse #1 Jerry & Stephanie NeisenVernon & Marilyn Ingalls 5484 50th StreetP. O. Box 537 Delano, MN 55328Parkersburg, Iowa 50665 Home: 763 972-6293Home: 319 346-1698 Cell: 612 599-1445Work: 319 346-2062 Valhalla 715 798-4529Fax: 319 346-2063 neisen6@hotmail.comValhalla: 715 798-5220 Townhouse #5Townhouse #2 Jesse & Betsy LongleySam Moore 6108 West 97th St.710 Bruce Court Bloomington, MN 55438Madison, WI 53705 Home: 952 842-8384Home: 608 231-0055 threelongleys@yahoo.comWork: 608 266-2905Valhalla: 715 798-4438 Townhouse #6mooresl@tds.net Steve & Mary Menk 6105 Shamrock DriveTownhouse #3 Madison Lake, MN 56063Gerald (Board Vice President) & Janet Home: 507 243-4539 No Valhalla phoneJohnson samm1@hickorytech.net517 East Oxford Street smenk22@gmail.comDuluth, MN 55803Home: 218 724-5731 Notes: Sons Jeremiah (Ana) & Benjamin.Cell: 218 269-1042 Love to cross-country ski, mountain, andValhalla: 715 798-4310 road bike!archnteach@gmail.com Townhouse #7 (continued next page)Notes: Children: Sherri Johnson; TraciEckholm (Dan); Cricker Johnson (Jill); Travis Scott & Linda MilburnJohnson (Michelle). Grandchildren: Olivia, 1313 Soppa DriveOwen & Jack; and 6 grand-dogs also enjoy St. Charles, MN 55972walks in and around the Valhalla northwoods. Home: 507 932-3386In our retirement , we enjoy golf, hiking, Work Linda: 507 538-5212fishing, ice fishing, visiting the areas unique Valhalla: 715 798-4796shops, and just relaxing, while at our MILBURN.SCOTT@MAYO.EDUWisconsin retreat.
  32. 32. E-2Directory Valhalla Townhouse Association, Ltd. Owner’s Social DirectoryTownhouse #7 Continued Townhouse #9Dave & Barb Wille Len & Barbara JacobsP. O. Box 256 4201 St. Clair St.Lamberton, MN 56152 Madison, WI 53711Home: 507 752-6173Work: 507 752-7331Cell: 507 530-3143 Townhouse # 10Valhalla: 715 798-4796willedb@rrcnet.org Val & Darlene Williams 6471 129th St. West Apple Valley, MN 55124Townhouse #8 Home: 952 431-7864 Valw878@aol.comTom (Board President) & Doreen Pearson2706 Yosemite Avenue S.St. Louis Park, MN 55416 Townhouse #11Home: 952 922-5800Work: 612 379-1645 Work Fax: 612 379- Ryan & Megan Ping1659 (Tom) 1409 Ridgewood DriveCell: 952 210-2112 Winona, MN 55987Valhalla: 715 798-4506 Home: 507 452-1173tomanddoreen@comcast.net Cell: 608 385-7515 Cell: 507 313-4414Notes: Tom first visited Telemark as a teen winonapings@hotmail.comfrom Chicago in 1968, before thetownhouses, lodge, and golf courseexisted. He later met his wife-to- Townhouse #12be, Doreen, as she was life-guarding at thelodge pool and he was feigning drowning. Robert (Board Treasurer) & BarbaraWe‟ve been coming up to Valhalla from our Schultzhome in Minneapolis ever since, and are 6687 Idsen Avenuejoined whenever possible by our three Cottage Grove, MN 55016grown sons and 5 grandchildren. 651 265-2027 D 651 459-3597 N Valhalla: 715 798-5037 bob@lss-cpas.com barb50dingle@hotmail.com
  33. 33. E-3 Directory Valhalla Townhouse Association, Ltd. Owner’s Social DirectoryTownhouse #13 Townhouse #16Jim & Judy VandenBrook John and Rebecca Fitzsimmons210 North Second St. 418 24th Avenue NortheastMt. Horeb, WI 53572 Waseca, MN 56093Home: 608 437-4192 Home: 507-461-0836Cell: 608-438-4192 (Judy)Cell: 608-438-3502 (Jimmy)jpvanden@mhtc.net Townhouse #17 Kevin & Linda PodvinTownhouse #14 1202 East 4th Street Superior, WI 54880Tim (Board Member) & Jean Preimesberger Home: 715 394-33305841 Cavell Avenue North Cell: 218 390-7016New Hope, MN 55428 Valhalla: 715 798-4030Home: 763 535-3332 podvin1@mac.comTim‟s cell: 763 639-3440Jeans cell: 651-247-8869 Business Address:timpreimesberger@comcast.net Courtney & Leigh Interiorsjstout@gillettechildrens.com 10 N 21st Street Superior, WI 54880 Work: 715 395-0500Townhouse #15 linda@courtneyandleigh.com www.courtneyandleigh.comAbra Hovgaard www.kateliving.com417 Minnesota StRed Wing, MN 55066 Notes: Kevin & Linda both learned to ski atCell: 218-310-8655 Telemark as youth and have many fondWork: 651-437-7440 memories of the area. We have twoabra.hovgaard@gmail.com sons, Courtney and Dayton.bschull@hickorytech.netNotes: 2 dogs Huck and Dugan. Enjoyrd/mtn biking, cc skiing, rollerskiing, hiking, etc!
  34. 34. E-4Directory Valhalla Townhouse Association, Ltd. Owner’s Social DirectoryTownhouse #18 Townhouse #21Ron & Jan Wicks Mike & Pat Gobler (Staff)3350 Xylon Avenue North Valhalla Townhouse Association OfficeNew Hope, MN 55427 (home address) 41810 Valhalla Townhouse RoadHome: 763 544-6829 P.O. Box 400Cell: 612 751-0370 Cable, WI 54821Valhalla: 715 798-4533 For Help/Office: 715 798-4525 For Valhalla Townhouse Rental Information:Don & Judy Krueger Gobler Rentals, 715 798-4527 or145 Shadywood Lane www.valhallatownhouses.comDelano, MN 55328 (home address) rentvalhalla@cheqnet.netHome: 763 972-2139Cell: 651 751-1564 Townhouse #22Valhalla 715 798-4533djkegger@juno.com Dr. Niles K. Bakkedon@srcompsales.com 1521 H. Golf View Road Madison, WI 53597S & R Component Sales, Inc. Home: 608 242-1214Ron Wicks, President; Don Krueger, VP Work: 608 850-5004Manufacturers Representatives Valhalla: 715 798-33163025 Harbor Lane N. #220 nilesknight1@charter.netPlymouth, MN 55447 (work address)Work: 763 559-3090 Townhouse #23rd@srcompsales.com Greg & Beats VasterlingTownhouse #19 6650 Ideal Avenue South Cottage Grove, MN 55016Patti Kay and Fred Lundin Home: 651-450-1824901 North 6th Street Cell: 651-246-2772Wausau, WI 54401 Valhalla: 715-798-3073Home: 715-498-3629 gvasterling@msn.comValhalla: 715 798-4542flundin@klcpa.com Notes: We enjoy golf, bridge, reading, gardening.Townhouse #20 Tom & Amy VasterlingKathy Mathias 3875 Denmark Avenue1732 Linden Road Eagan, MN 55123Duluth, MN 55818 Home: 651-452-2432Home: 218 525-5458 Cell: 651-205-1325Work: 218 728-5161 Jattop6@yahoo.com
  35. 35. E-5Directory Valhalla Townhouse Association, Ltd. Owner’s Social DirectoryTownhouse #24 Townhouse #27Fritz & Nancie Steinhauer Leo Preisler5010 Hammersley Road P. O. Box 206Madison, WI 53711 Cable, WI 54821Home: 608 271-5257 Home: 715 798-4536Work: 608 236-4860Valhalla: 715 798-4535EATBUTTER@AOL.COM Townhouse #28 Dan & Dianne ProdoehlTownhouse #25 P. O. Box 176 North Lake, WI 53064Aloys & Lorraine Willenbring Home: 262 966-1875556 E. Bellwood Ave. Cell: 262 442-1094Maplewood, MN 55117 Valhalla: 715 798-4537Home: 651 772-2997Valhalla: 715 798-4806 Vicki Barkleyrandaw@usfamily.net 14822 56th St. N. Stillwater, MN 55082 Home 651 430-2598Townhouse # 26 vabarkley@yahoo.comJohn & Lynda (Board Secretary) Kern Irene Kay2661 Oak Grove Court 533 BirchRed Wing, MN 55066 River Falls, WI 54022Home: 651 388-3918 715 425-7569Valhalla: 715 798-4492Cell: 651 764-3813 Randy Moorethekerns@charter.net 218 7th St. SE Minneapolis, MN 55414-1112Notes: Daughter Carrie and son Josh Home: 612 378-2988enjoy Valhalla occasionally as well. Weenjoy skiing, biking of all kinds, and amission of trying every restaurant around.
  36. 36. Section FAppendix

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