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SharePoint 2013 as a Knowledge Sharing Arena


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SharePoint 2013 as a Knowledge Sharing Arena

  1. 1. © 2014 Frontica Business Solutions SharePoint 2013 as a Knowledge Sharing Arena Aarhus, November 2014 Ine Sørby | Service Delivery Manager, Frontica Business Solutions 9/1/2014 Slide 1
  2. 2. © 2014 Frontica Business Solutions 10 years of learning with SharePoint in Aker Solutions SharePoint grown from being a used as a file sharing system to be used for sharing knowledge of our competence, skills, projects, practices Demo of the tools Share with you the success stories and the pain points 9/1/2014 Slide 2 The story I am going to tell you
  3. 3. © 2014 Aker Solutions Preferred partner This is Aker Solutions ■ Aker Solutions is a global provider of products, systems and services to the oil and gas industry ■ Built on more than 170 years of industrial tradition ■ Employs approximately 17,000 people in 18 countries Employees: 17,000 Revenue: 29.1 bn EBITDA: 2.2 bn EBIT: 1.7 bn Market Cap: 12.5 bn November 6, 2014 Who we Slide 3 are and what we do Revenue and profits are in NOK and pro forma for 2013. Market capitalization as of October 15, 2014.
  4. 4. © 2014 Frontica Business Solutions About me 6 November, 2014 Slide 4
  5. 5. © 2014 Frontica Business Solutions The journey of SharePoint in Aker Solutions 6 November, 2014 Slide 5 Piloting SharePoint 2001 = No GO SharePoint 2003 Search for internet Introducing SharePoint 2003 team sites Large SharePoint project: •Migrating intranet from CMS 2002 to SharePoint 2007 •Upgrading team sites to SharePoint 2007 2010 version = No GO TAP program Wave 15 SharePoint 2013 •Intranet •Team sites •Communities •My Site •Custom apps.
  6. 6. © 2014 Frontica Business Solutions 01 Introduction to Knowledge Arena full resolution.wmv
  7. 7. © 2014 Frontica Business Solutions Introduced Richer My Site Richer profile with skills, accountabilities, career path Communities Communities of Practice Communities of Interest Intranet that brings it all together Powerful search – One stop search – Enterprise search 9/1/2014 Slide 7 So how could SharePoint help us with this
  8. 8. © 2014 Frontica Business Solutions MySite MySite - Public profile Communities Arena – the intranet Search 9/1/2014 Slide 8 The applications - demo
  9. 9. © 2014 Frontica Business Solutions Management commitment Communication Change management team part of the project, communication new ways of working and sharing Knowledge Management organisation The Mysite / Welcome wizard Knowlexander Governance Newsfeed on front page gave the use of communities a real boost 40% of the office workers now use one or more communities for knowledge sharing 9/1/2014 Slide 9 Areas of success
  10. 10. © 2014 Frontica Business Solutions 9/1/2014 Slide 10 Pain points
  11. 11. © 2014 Frontica Business Solutions Early adapter in program with Microsoft. Being one of the first large companies out with new software can be cool but also a pain, we experienced Poor performance Cache problems Search problems 6 months with troubleshooting to stabilize and improve A new search engine and new ways of presenting search results discovered security issues on content Custom development 9/1/2014 Slide 11 Pain points
  12. 12. © 2014 Frontica Business Solutions New SharePoint strategy in Aker Solutions “SharePoint as a Service”: Implemented SharePoint 2013 as a “private cloud” ready to onboard almost any amount of applications. Using multiple farms (Service farms for Search and Office Web Applications) we can share services across applications and build a more standardized service delivery for SharePoint. SharePoint governance Years with SharePoint experience we see the need of stronger governance and have worked with this parallell with establishing the SharePoint 2013 platform and SharePoint as a Service 6 November, 2014 Slide 12
  13. 13. © 2014 Frontica Business Solutions SharePoint strategy established SharePoint as a platform has an owner All business applications on the platform are connected to at least one business driver All business applications have a business owner and have a set of policies and controls Policy for onboarding applications, (develop, test and deploy) Governance board run on a regular basis 9/1/2014 Slide 13 SharePoint governance
  14. 14. © 2014 Frontica Business Solutions New product portal We did little or nothing with content types and term store in first phase, this will come in the project that has started now More personalization on intranet Team sites – probably cloud based 9/1/2014 Slide 14 What’s next
  15. 15. © 2014 Frontica Business Solutions Contacts: Ine Sørby, 9/1/2014 Slide 15 What to hear more
  16. 16. © 2014 Frontica Business Solutions Copyright Copyright of all published material including photographs, drawings and images in this document remains vested in Frontica Business Solutions and third party contributors as appropriate. Accordingly, neither the whole nor any part of this document shall be reproduced in any form nor used in any manner without express prior permission and applicable acknowledgements. No trademark, copyright or other notice shall be altered or removed from any reproduction. Disclaimer This Presentation includes and is based, inter alia, on forward-looking information and statements that are subject to risks and uncertainties that could cause actual results to differ. These statements and this Presentation are based on current expectations, estimates and projections about global economic conditions, the economic conditions of the regions and industries that are major markets for Frontica Business Solutions AS and Frontica Business Solutions AS’ (including subsidiaries and affiliates) lines of business. These expectations, estimates and projections are generally identifiable by statements containing words such as “expects”, “believes”, “estimates” or similar expressions. Important factors that could cause actual results to differ materially from those expectations include, among others, economic and market conditions in the geographic areas and industries that are or will be major markets for Frontica Business Solutions’ businesses, oil prices, market acceptance of new products and services, changes in governmental regulations, interest rates, fluctuations in currency exchange rates and such other factors as may be discussed from time to time in the Presentation. Although Frontica Business Solutions AS believes that its expectations and the Presentation are based upon reasonable assumptions, it can give no assurance that those expectations will be achieved or that the actual results will be as set out in the Presentation. Frontica Business Solutions AS is making no representation or warranty, expressed or implied, as to the accuracy, reliability or completeness of the Presentation, and neither Frontica Business Solutions AS nor any of its directors, officers or employees will have any liability to you or any other persons resulting from your use. Frontica Business Solutions consists of many legally independent entities, constituting their own separate identities. Frontica Business Solutions is used as the common brand or trade mark for most of these entities. In this presentation we may sometimes use “Frontica Business Solutions”, “we” or “us” when we refer to Aker Solutions companies in general or where no useful purpose is served by identifying any particular Frontica Business Solutions company. Copyright and disclaimer 9/1/2014 Slide 16