360 Degree Processes In R12 Hrms


Published on

Defining employees and their assignments in Oracle R12 HRMS
Strategic deployment of employees in Oracle R12 HRMS
Analyzing the framework and dimensions of roles for employees
Gathering payroll information at employee level
Various other features in Oracle R12 HRMS

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Who are employees? Employees are individuals who are paid for the services they have rendered in an organization
  • Employees are individuals who are paid for the services they have rendered in an organization CWK- are agency supplied workers and not paid by company’s payroll Applicants- who all have applied for a position in the organization, can be internal or external External candidates- contacts, dependants or beneficiaries of certain benefits
  • An end user, by going through the statuses, can determine whether employees are on leave, or whether they are assigned to payroll Full-time regular, part-time regular employees are categorized according to assignment types
  • We define jobs positions, grades, payroll and pay methods in a separate window, we assign all the things discussed above on the assignment window itself for an individual employee
  • So far we have discussed what are the structures within with employees work P eople with different roles in your enterprise perform different tasks
  • 360 Degree Processes In R12 Hrms

    1. 1. 360 Degree Processes In Oracle R12 HRMS A Webinar
    2. 2. Agenda on “360 degree processes in Oracle R12 HRMS” <ul><li>Defining employees and their assignments in Oracle R12 HRMS </li></ul><ul><li>Strategic deployment of employees in Oracle R12 HRMS </li></ul><ul><li>Analyzing the framework and dimensions of roles for employees </li></ul><ul><li>Gathering payroll information at employee level </li></ul><ul><li>Various other features in Oracle R12 HRMS </li></ul>
    3. 3. Defining employees and their assignments in Oracle R12 HRMS <ul><li>Oracle HRMS tracks people from the time they apply for a job to the time they leave your enterprise </li></ul><ul><li>The application gathers information of various person types, employees’ qualifications, schools and colleges attended and information related to contacts </li></ul><ul><li>It also deals with end employment, end placement and end application </li></ul>
    4. 4. People window
    5. 5. Person types defined in Oracle HRMS <ul><li>Employees </li></ul><ul><li>Contingent workers </li></ul><ul><li>Applicants </li></ul><ul><li>External </li></ul>
    6. 6. Person Types <ul><li>Person types determine the actions, such as create employment, placement, applicant and others </li></ul><ul><li>Defining person types determine the eligibility of benefits, such as medical reimbursements or car allowances </li></ul><ul><li>The people’s window gathers employees’ personal, academic, previous employment and work incident details </li></ul><ul><li>Capture information related to absences, background and medical details of employees </li></ul><ul><li>Maintains information on rehiring and country-specific identification number </li></ul>
    7. 7. Employees Roles In An Organization Assignment <ul><li>Employees Roles In An Organization Assignment </li></ul>
    8. 8. Assignment
    9. 9. Assignment <ul><li>The assignment determines which organization or department the employee belongs </li></ul><ul><li>Maintains information on what jobs, positions, grades and payroll the employees are holding </li></ul><ul><li>In Oracle HRMS, we have active, suspended, terminate and end statues </li></ul><ul><li>Statuses determine whether an employee is working (active), on leave (suspend) or terminated. The system status controls whether Oracle Payroll processes the assignment in a payroll run </li></ul><ul><li>Use secondary assignment statuses to address two or more roles for employees </li></ul>
    10. 10. Assignment (Cont…) <ul><li>Payroll (weekly, monthly) is assigned at employee level which also carries elements and input values </li></ul><ul><li>The payroll captures information of elements, entries and respective cost centers at this level </li></ul><ul><li>For an employee at an assignment level, we assign pay methods, costing details and also run quick pay </li></ul><ul><li>A supervisor whom we call reporting manager is also assigned to an employee through assignment window </li></ul>
    11. 11. <ul><li>Now deployment means arrangement or classification of resources. Here we decide </li></ul><ul><ul><li>Who are the people who perform different roles in your enterprise. For example, an employee would view his pay slip and bank details to ensure the information is accurate </li></ul></ul><ul><ul><li>A manager would need to access their subordinates’ information or </li></ul></ul><ul><ul><li>An HR professional would update to the location of all workers due to organization relocation </li></ul></ul>Strategic deployment of employees in Oracle R12 HRMS
    12. 12. Maintaining Multiple Assignment <ul><li>A person can have more than one role in an enterprise </li></ul><ul><li>You need to record different information for each role </li></ul><ul><li>Set up an Assignment for each role </li></ul>Worker Job Roles
    13. 13. deployment (contd…) <ul><li>Oracle HRMS also enables to record and track changes, such as relocations and promotions </li></ul><ul><li>Mass assignment- update large amount of assignment information (usually positions) simultaneously </li></ul><ul><li>Pay employees even after actual termination date </li></ul><ul><li>Rehire an employee with reverse termination feature or also provides a facility to hire the same employee with a completely new assignment number </li></ul>
    14. 14. Analyzing the framework and dimensions of roles for employees <ul><li>Framework includes the types of your enterprise, whether its department, cost center, HR organization, training center, inventory organization or business unit </li></ul><ul><li>Types of locations </li></ul><ul><li>Defining jobs, positions, grades and people group </li></ul><ul><li>Employees are placed into the enterprise with their respective jobs, positions and grades </li></ul>
    15. 15. framework (contd..) <ul><li>An organization can be classified in many ways, such as business groups, branch offices, divisions, operating units and departments or a GRE/legal entity </li></ul><ul><li>Oracle R12 HRMS provides us MOAC feature </li></ul><ul><li>Locations define worksites for operational and tax reporting purposes. We create global and local locations that multiple and single business groups can use respectively </li></ul>
    16. 16. framework (contd…) <ul><li>Jobs identify generic roles in an enterprise. For example: a role of a “Manager” is used across various organizations </li></ul><ul><li>Positions are specific to a particular job and enterprise. Based on the position type (single incumbent, shared and pooled) we decide the FTE and headcount </li></ul><ul><li>Grades define the relative levels of management. Progression points and pay scales are also defined which determines employees’ eligibility for compensation and benefits </li></ul><ul><li>In Oracle HRMS, we define People Group based on benefits eligibility, trade unions of which they are members and pension schemes </li></ul>
    17. 17. Gathering payroll information at employee level <ul><li>In Oracle HRMS, payroll represents all those employees who share a common pay frequency (period type) and a common pay date </li></ul><ul><li>Elements like earnings and deductions, balance, balance feeds and costing </li></ul><ul><li>After defining payroll with its payment methods, elements, input values and processing with formulas, disburse salary to employees </li></ul><ul><li>At the assignment level, assign respective payroll </li></ul>
    18. 18. Payroll Configuration: Overview <ul><li>Organizational Payment Methods </li></ul><ul><li>Consolidation Sets </li></ul><ul><li>Cost Allocation Key Flexfield </li></ul><ul><li>Define Payroll name, </li></ul><ul><li>Start and end Dated, </li></ul><ul><li>Pay period and the payment methods </li></ul>Payroll Configuration 1 2
    19. 19. Payroll Configuration
    20. 20. Payroll steps <ul><li>Pre-payroll processing </li></ul><ul><li>Payroll processing </li></ul><ul><li>Post-payroll processing </li></ul><ul><li>Various correction methods, such as retry, rollback and reversal also provided by Oracle HRMS </li></ul>
    21. 21. Understanding the pay period cycle <ul><li>Understanding the pay period cycle </li></ul>Start Data entry Cut-off Payroll Run Prepayment Payment Costing End
    22. 22. Overview Full Payroll Run Transfer to GL Costing Check Writer/ BACS/ NACHA Prepayment Processing Corrections
    23. 23. Steps For Processing a Payroll <ul><li>Define payroll </li></ul><ul><li>Define elements, with classification as earnings or deductions </li></ul><ul><li>Link the elements to payroll </li></ul><ul><li>Assign payroll to individual employees </li></ul><ul><li>Process the payroll </li></ul><ul><li>Steps for post-payroll processing </li></ul><ul><ul><li>Prepayments- distribute salary to employees in different payment methods assigned to individuals </li></ul></ul><ul><ul><li>Check writer </li></ul></ul><ul><ul><li>Costing </li></ul></ul><ul><ul><li>Transfer to GL </li></ul></ul>
    24. 24. Special Payroll features <ul><li>Retropay- process payments or deductions in the present payroll period that are made in past periods </li></ul><ul><li>Advance pay- process future payments in the current pay period </li></ul><ul><li>Proration- calculate proportionate earnings amount whenever payroll relevant data is changed during a payroll period </li></ul>
    25. 25. iWare Logic's E- Business Suite Services <ul><li>iWare Logic, an Oracle Gold Partner, focuses on Oracle Enterprise Applications. Our competitive rate structure represents value that is unique in professional services today. </li></ul><ul><li>iWare Logic's E- Business Suite Expertise: </li></ul><ul><li>Financials, Supply Chain, HRMS , CRM </li></ul><ul><li>iWare Logic's E- Business Suite Services Offered: 11i & R12 </li></ul><ul><li>Implementing Consultancy </li></ul><ul><li>Customization </li></ul><ul><li>Upgrade </li></ul><ul><li>Testing </li></ul><ul><li>Support </li></ul><ul><li>Training </li></ul>
    26. 26. Questions and Answers
    27. 27. Thank You <ul><li>iWare Logic Technologies Pvt. Ltd. </li></ul><ul><li>Aditi Samruddhi, </li></ul><ul><li>Baner, Pune , </li></ul><ul><li>India - 411045 </li></ul><ul><li>Email: [email_address] </li></ul><ul><li>Website: www.iwarelogic.com </li></ul>